Civil Statistics and vital Registration.pptx for 2nd year.pptx

vital registraion and civil statics system

1. Civil Statistics and vital Registration 27/01/2024 Prep by Areg A 1

2. At the end of This session you will be able to :- Understand the concept of Civil Registration and Vital Statistics Explain the Importance of civil registration Discuss the Process of civil registration system in Ethiopia Identify Legal frameworks for civil registration and vital statistics Understand the Advocacy and communication strategies for birth registration and certification Discus the Challenges of birth notification and registration system Importance of birth and death registration and cause identification Session Objectives 27/01/2024 Prep by Areg A 2

3. Civil Registration :- The continuous, permanent, compulsory, and universal recording of the occurrence and characteristics of vital events and other civil status events pertaining to the population as provided by decree, law or regulation, in accordance with the legal requirements in each country (UN defn ). A system government uses to record vital events as required by laws or regulations of the country Main purpose – To establish the legal documents required by law Goal – To record all vital events occurring in the country as they occur The Concept of Civil Registration and Vital statistics 27/01/2024 Prep by Areg A 3

4. Vital statistics :- The process of collecting, compiling and analysing information from vital events filed through the civil registration system Main purpose – Presentation of vital event data in statistical form Goal – To have accurate data from all vital events occurring in the country Cont…. 27/01/2024 Prep by Areg A 4

5. This broader concept of vital statistics system has been captured as: the total process of: 1 . collecting information by civil registration or enumeration on the frequency or occurrence of specified and defined vital events, as well as relevant characteristics of the events themselves and the person or persons concerned; and 2. compiling, processing, analysing, evaluating, presenting and disseminating these data in statistical form. Cont…. 27/01/2024 Prep by Areg A 5

6. The Civil Registration System creates a data source for Vital Statistics Development and strengthening of CRVS systems are important for improving the quality of a country’s vital statistics, and for using this information to guide policies and programmes. Cont… 27/01/2024 Prep by Areg A 6

7. 10 types recognized by UN Main records for health analyses 1. Birth 2. Death Used for health analyses in some countries 3 . Fetal Death 4. Marriage 5 . Divorce Types of Vital Records 27/01/2024 Prep by Areg A 7

8. Other records for legal purposes 6. Annulment of Marriage 7. Judicial Separation of Marriage 8. Adoption 9. Legitimation 10. Recognition Cont…. 27/01/2024 Prep by Areg A 8

9. What are some methods that can be used to supplement the data if civil registration does not provide complete coverage of the country? How does civil registration differ from a census? How does civil registration differ from a sample survey? Cont…… 27/01/2024 Prep by Areg A 9

10. A working conventional Civil Registration and Vital Statistics (CR&VS) System: – A ssists various government departments in a country to formulate programs of services C ould be used to develop an integrated legal and statistical population database that meets national and international standards. Important to establish efficient public administration system . Importance of CR&VS for a Country 27/01/2024 Prep by Areg A 10

11. Legal Administrative Vital statistics Public health and research Main records used for public health analyses Births Deaths Uses of Vital records 27/01/2024 Prep by Areg A 11

12. Uses of Vital Records Individual Administrative Vital Statistics Public Health Programs/ Research Birth Proof of identity Proof of age & date of birth Proof of place of birth Citizenship Parentage Population registries Identity card systems Election rolls Social programs National security Population estimates & predictions Natality rates & trends Maternal & infant health Sampling frame for research studies Identify population at risk Fertility data for family planning Death Evidence of death for heirs Collect insurance Probate estate Purge population registry & election rolls Genealogical research Population estimates & predictions Mortality rates & trends Study specific diseases Life tables Monitor infectious diseases Study chronic disease patterns Infant & maternal mortality studies Accident, suicide & homicide studies Marriage/Divorce Legal proof of marriage or divorce & date and place Administer family benefit programs Genealogical research Marriage & divorce rates and trends Demographic studies Study family patterns 27/01/2024 Prep by Areg A 12

13. Ethiopia is the second most populous country in Africa , next to Nigeria , In 2018, Ethiopia has an annual interpolated mid-year population of about 108 million and a 2.43 percent average annual rate of population change . About 84 percent of the population lives in rural areas. Process of Civil Registration system in E thiopia 27/01/2024 Prep by Areg A 13

14. In Ethiopia the civil registration system has been included in Civil code of 1960 which contains more than 100 articles, These articles have not been enforced due to many reasons . Cont…. 27/01/2024 Prep by Areg A 14

15. In such a way that issuing of birth, marriage and death certificates as evidence has been in fragmented and non standardized system in municipality of big towns Cont….. 27/01/2024 Prep by Areg A 15

16. Since 1990’s there was great attention to develop civil registration system in the country according to the UN principles and recommendation. After the first ministerial conference the FDRE government gave due attention for the enactment of legal framework. Accordingly, Proclamation No 760/ the Registration of Vital Events and National Identity Card was enacted Cont….. 27/01/2024 Prep by Areg A 16

17. The purpose of this proclamation is to establish a system of registration of vital events (birth, death, marriage, and divorce) which plays a key role in : planning political, social and economic development, providing different social and economic services to citizens and making the justice administration expedient end effective To create accessible, comprehensive and compulsory registration system on the basis of which citizens can effect proper timely registration of vital events. The Registration of Vital Events … proclamation No 760/2012 27/01/2024 Prep by Areg A 17

18. Article 4 of the proclamation also states that :- an appropriate federal organ shall be established by the regulation of the Council of Ministers to direct, coordinate and support the registration of vital events at national level and to centrally organize and keep records of vital events Cont… 27/01/2024 Prep by Areg A 18

19. Article 5 urges an appropriate regional organ shall be established or designated by each region to direct, coordinate and support the registration of vital events at regional level and to transfer records of vital events to the appropriate federal organ. The regions shall cause the assignment of civil status for each administrative offices (Article 6). Cont… 27/01/2024 Prep by Areg A 19

20. According to Article 6, 7 and 8 : Ethiopian Embassies and Consulates (Vital events With regard to Ethiopians residing out side ), Ethiopian ship (birth and death occurs on board) and Ministry of National Defense (death of the members of the defense ) have been entrusted with responsibility to register vital events occurred respectively. Cont….. 27/01/2024 Prep by Areg A 20

21. The Proclamation also contains : Role of officers of civil status, Types of register of civil status, Copies and certificate of registration vital events, Preparation and distribution of Registers of civil status, Safeguarding register s of civil status, Procedures registration of vital events Correction of records of register of civil status, Period of registration Cont…. 27/01/2024 Prep by Areg A 21

22. According to the regulation the objectives of agency -shall direct, coordinate and support the registration of vital events at national level and centrally organize and keep records of vital events Regulation on the Establishment of the Vital Events Registration Agency (No 278/2012) 27/01/2024 Prep by Areg A 22

23. Ensure the proper registration of vital events and the issuance of certificate of registration, Provide assistance to regional organs, Conduct awareness creation education and training, Conduct survey on quality and coverage of vital events registration, Facilitate the application of vital events registration to be supported by IT, Undertake the coordination of activities necessary for timely transmission of collected and, Forward policy ideas on vital events registration. Powers and Duties of the Agency 27/01/2024 Prep by Areg A 23

24. The Vital Events Registration Agency is accountable for Ministry of Justice, A vital Even council composed of federal and regional government offices: Initiate Policy ideas, Review the country's vital events registration action plans, Review the performance reports of the agency, Review national wide implementation, Cont…. 27/01/2024 Prep by Areg A 24

25. A Board of Management : Oversee the activities of the Agency, Review the annual work plan, Approve guide lines to be issued by the agency, Deliberate and decide on issues related with implementation, Coordinate relevant organs, In both cases the ministry of justice is the chairperson and the director General of the Agency is the secretary . all regional states and city administrations have enacted the regulation of Vital Events Registration Cont…. 27/01/2024 Prep by Areg A 25

26. The Agency: has developed National strategy and costed Action Plan for seven Years, has designed Business Process Engineering, Is hiring and placing workers, Is capacitating the human Power, Is providing support to the regions, Is carrying out Preparation works Progress at Federal Level 27/01/2024 Prep by Areg A 26

27. According to their respective Regulation: Many of them assigned the director general, Have established Council of Vital Events and Board of management, Have arranged organization structure up to Wereda (District) level, Are carrying out the hiring and placement of workers, Have allocated or are allocating budget, Progress at Regional states 27/01/2024 Prep by Areg A 27

28. Continuous support to the regions, and coordinating the Federal registering institutions, preparation to start registration, Lobbying the concerned officials to give prior attention, Continuous training and awareness creation works. Capacity building training for civil status officers, Developing directives and implementing manuals/guidelines, Future Engagements 27/01/2024 Prep by Areg A 28

29. The 1900 Proclamation was to carry out population censuses and to establish a vital events registration system by recording births, deaths and marriages, The 1960 Civil Code of Ethiopia Proclamation No.165 contains sets a detailed and compressive provisions on the establishment of vital events registration, but due to lack of specified order in the Civil Code it was not operational. Proclamations of 1976 and 1981 also states that every kebele in urban areas carry out the Registration of births, deaths, and marriages occurring with in its jurisdiction based on the directives to be issued. Legal Provisions for the Establishment of CRVS in Ethiopia 27/01/2024 Prep by Areg A 29

30. However, these directives have not come into existence and these proclamations came to no avail. Proclamations that established the CSA clearly designated the CSA for the collection of vital statistics data through registration and enumeration (census or sample surveys ). The 1995 FDRE Constitution specify the right of a child to a name and nationality which could be said the constitution accepts the importance of vital events registration, Cont… 27/01/2024 Prep by Areg A 30

31. According to the National Population Policy of Ethiopia : enacting laws/regulations for vital events registration, the responsibility to facilitate the establishment of vital registration systems has been imposed on the CSA. Even though there were legal provisions that stipulate the establishment of the CRVS in the country, still there was lack of coordination and integration of activities among the institutions involved in civil registration and vital statistics data collection systems. Lack of adequate, qualified and experienced persons and financial resources could also be main reasons for the failure. Cont…. 27/01/2024 Prep by Areg A 31

32. In August 2012, (FDRE) issued the Registration of Vital Events and National Identity Card Proclamation Proclamation No. 760/2012 which was a comprehensive law that made registrations of vital events compulsory. The law states that the vital events to be registered are : birth, death, marriage, divorce, adoption, recognition and legitimation It also requires cause of death to be recorded for both natural and unnatural deaths. The law came into force in mid-2016 Cont… 27/01/2024 Prep by Areg A 32

33. However, this law was not universal in its coverage because registration was restricted to Ethiopian nationals. This was corrected by issuing an amended Proclamation No 1049/201712 that expanded the coverage of registration services to asylum seekers, refugees and non-nationals residing in Ethiopia, among others (FDRE, 2017). Cont… 27/01/2024 Prep by Areg A 33

34. The CSA has made numerous attempts to lay the foundation for the establishment of civil registration and vital statistics system in the country. The Central Statistical Agency has done much in this field in accordance to the powers and responsibilities given to the Agency. In 1977 the CSA initiated an experimental sample Vital Statistics Registration in some selected urban and rural areas of the country. to carry out civil registration and vital statistics by providing technical and material assistance to urban and rural dwellers associations. Previous Efforts of CSA 27/01/2024 Prep by Areg A 34

35. In 1982 Experimental Sample Vital Event Registration was initiated in 500 rural kebeles. It was designed to generate data on birth, death, marriage and divorce events through sample registration and survey methods . After three years in 1986 a new program of Experimental Sample Vital Registration was launched in the rural areas, that was run for only one year. This exercise was again disrupted because of financial, personnel and other problems. . Cont 27/01/2024 Prep by Areg A 35

36. Again after 11 years, it was restarted, in this time it was devised in such a way that it would cover both the urban and rural areas using dual methods of data collection; the registration of vital events and the household surveys In 1999 CSA conducted a technical review program on the methodologies followed in the study for the establishment and development of vital statistics system through the registration method . Cont…. 27/01/2024 Prep by Areg A 36

37. After the review and extensive debate, the management of the Authority decided to quit the experimental sample vital registration and household survey, which is categorized as dual recording data collection method that was followed as one methodology for the establishment of CRVS system in the country. Therefore, all efforts were shifted to the principles and recommendations of the UN that provided guideline and methodologies for the establishment and development of CRVS system in developing countries. Cont…. 27/01/2024 Prep by Areg A 37

38. The CSA is incorporating the past experiences learned from the previous countrywide Sample Vital Registration in late 1970s and 1980s, and The 2005 UNICEF assisted Model Vital Registration that run in three regions showed the Sample Vital Registration outcomes are positive and worthwhile. On-going Efforts by the CSA 27/01/2024 Prep by Areg A 38

39. In collaboration with other stakeholders, the CSA has been striving to incorporate necessary inputs for the drafting of the Civil Registration Law . Currently , the CSA is strengthening its Vital Events Registration and Statistics Department in order to be able to provide technical supports and to compile the vital events statistics regularly as the law comes into force Cont…. 27/01/2024 Prep by Areg A 39

40. THANK YOU 27/01/2024 Prep by Areg A 40