COMMUNICATION - Copy.pptx project on communicati9on

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1. COMMUNICATION Communication is commonly defined as the transmission of information. Its precise definition is disputed and there are disagreements about whether unintentional or failed transmissions are included and whether communication not only transmits meaning but also creates it. Models of communication are simplified overviews of its main components and their interactions. Many models include the idea that a source uses a coding system to express information in the form of a message. The message is sent through a channel to a receiver who has to decode it to understand it.

2. TYPES OF COMMUNICATION There are many forms of human communication. A central distinction is whether language is used, as in the contrast between verbal and non-verbal communication. Verbal - Verbal communication is the exchange of messages in linguistic form, i.e., by means of language. In colloquial usage, verbal communication is sometimes restricted to oral communication and may exclude writing and sign language. However, in academic discourse, the term is usually used in a wider sense, encompassing any form of linguistic communication, whether through speech, writing, or gestures. Some of the challenges in distinguishing verbal from non-verbal communication come from the difficulties in defining what exactly language means.

3. TYPES OF COMMUNICATION 2. Non-verbal - Non-verbal communication is the exchange of information through non-linguistic modes, like facial expressions, gestures, and postures.[58] However, not every form of non-verbal behaviour constitutes non-verbal communication. Some theorists, like Judee Burgoon, hold that it depends on the existence of a socially shared coding system that is used to interpret the meaning of non-verbal behaviour-verbal communication has many functions. It frequently contains information about emotions, attitudes, personality, interpersonal relations, and private thoughts.[

4. Components of communication cycle : Sender: The sender initiates a conversation, encodes the message, and moves it forward via an appropriate channel. Message: In this stage, the sender selects a suitable channel to package the message and convey it. Medium for the message: The medium that exists between the sender and the receiver affects the communication. Noise: Language barriers, as well as other conventions such as tradition or culture, might become inflexible in the sender's communication process. These barriers can result in an incomplete communication cycle and improper encoding and decoding.

5. Components of communication cycle : 5. Receiver: The receiver receives the package and decodes the package. 6. Feedback: Feedback is needed to complete the cycle. The decoded message from the receiver is validated and the resultant feedback is sent back to the sender.

6. Common Effective Barriers to Effective Communication A skilled communicator  needs to have information about the different types of barriers to effective communication and try to prevent them. These barriers to effective communication can be overcome by active listening, reflection, etc. The communicator must seek feedback from the receiver of the information to check if the message was understood in its true sense. Listed below are some of the common barriers to effective communication. Using Jargon: If one uses unfamiliar terms or over-complicated technical terms, it could not be understood well. Lack of Attention or Interest: If the message is irrelevant to the receiver or there are distractions around (like others speaking at the same time) then the message might not be communicated properly.

7. Common Effective Barriers to Effective Communication Perception Difference: If two people see things differently  then their viewpoints might come in the way of deciphering the message correctly. Physical Disabilities: If the receiver has hearing problems, or the speaker has speech disabilities, then communication will not be effective. It will distort the message. Emotional Barriers: Sensitive topics make it difficult for the speaker or the receiver to engage properly in the communication exchange. It could also be that some people are not comfortable expressing themselves; hence their words might not reflect the true meaning of what they want to convey. Topics that may be taboo or off-limits for some people are politics, religion, mental or physical disabilities, and any other unpopular options.

8. The 7 C’s of Communication Clear- There are several stages to clarity. it’s important to be clear about the purpose of the message you’re delivering. The recipient should be made aware of why they are receiving the message and what you’re trying to achieve by delivering it. If there are multiple goals, each should be laid out separately. Correct- It’s essential that both the factual information and the language and grammar you use are correct. If your audience spots errors in either, they will be distracted and your credibility will be greatly reduced. This will reduce the effectiveness of your communication. Concrete- When shaping your communication you must ensure that you are specific and that the logic and messages that you’re using fit together, build on each other and support each other. Your arguments should be based on solid facts and opinions from credible sources and you should share irrefutable data to support your argument.

9. The 7 C’s of Communication Complete- Completeness is often one of the most important of the 7 Cs of communication. When creating a message, it’s important to give the recipient all of the information they need to follow your line of reasoning and to reach the same conclusions you have. This level of detail will be different in different situations, and you should adjust your communications accordingly. Concise-When communicating messages of this nature it’s important to stick to the point and keep your messages short and simple. Don’t use 10 words if you can use five. Don’t repeat your messages. Courteous- You can increase the effectiveness of your communications by being polite and showing your audience that you respect them. Your messages should be friendly, professional, considerate, respectful, open and honest. Considered & Coherent- f your communications are not coherent they will not be effective. To help make sure your communications are considered and coherent you should have a logical flow and your style, tone and language should be consistent throughout.