Delegation-Staffing organization and management.pptx

organization and management

1. Delegation Organizational and management Q2-Week 2

2. Delegation It refers to assigning a new or additional task to a subordinate; it may also refer to getting work done through others by giving them the right to make decisions and take action.

3. Elements of Delegation Authority or the right to set officially or legally, Responsibility or the state of being answerable legally/morally for the discharge of a duty, and Accountability is to be liable to be called to explain.

4. Steps in delegation include: 1. Defining the goal clearly Managers must clearly explain the task objective and the work or duties someone else is expected to do. 2. Selecting the person who will be given the task. The selected subordinate must be competent and must share the manager’s task objective

5. Steps in delegation include: 3. Assigning of responsibility Managers must explain that the responsibility assigned to the selected subordinate is an expectation for him or her to perform the assigned tasks well. 4. Asking the person assigned about his or her planned approaches to accomplish the task objectives. It is expected that the person chosen to do the task already has a tentative plan of action that may be presented to the manager, to assure him or her that the person assigned could achieve the task objective.

6. Steps in delegation include: 5. Granting the assigned person the authority to act. If the manager is satisfied with the tentative plan of action presented, granting of the authority to act immediately follows. Authority is a right to act in ways needed to carry out the assigned task. 6. Giving the assigned person enough time and resources to do the task, while at the same time emphasizing his or her accountability. Accountability is the assigned person’s willingness to complete the job, as agreed upon.

7. Steps in delegation include: 7. Checking the task accomplishment progress. Following up and discussing the task accomplishment progress at regular intervals is necessary. 8. Making sure that the task objective has been achieved. The above steps of delegation were given by Weihrich and Krontz (2005).

8. A dvantages and Disadvantages of Delegation Advantages of Delegation Disadvantages of Delegation It prevents work overload among organization managers. It may cause laziness among organization managers. It provides opportunities for employee or subordinates assigned to do the task to fully utilize their talents on the job. It may encourage too much dependence on others. It leads to empowerment of employees or subordinates assigned to do the task, as it allows them freedom to contribute ideas and to perform their job in the best possible way It may cause lack of control over priority management problems. It increases job satisfaction among the assigned employees or subordinates, that may lead to better job performance. It may cause low self-confidence among managers.

9. Formal and Informal Organizations

10. Formal Organizations are characterized by hierarchical and reporting relationships among groups or members. refer to organizations formed by the company owner or manager to help the firm accomplish its goals; made up of formal groups (work groups/ project team/committee) similarly formed by company authorities to support their activities and achieve their objectives

11. Informal Organizations consist of informal groups born out of the need for social affiliation. refer to organizations that exist because of friendship or common interest; made up of informal groups which exist for the members’ need for social affiliation

12. Formal organizations have the following function: Accomplish goals that require cooperation or collaboration among formal groups in the organization; Produce or bring about new and creative ideas and solutions to company problems; Coordinate interdepartmental activities; Implement company rules/regulations and policies; and Orient/train new employees.

13. informal organizations’ function include the following: Satisfy the members’ need for affiliation; Give the individual members a chance to develop their self-esteem; Give individual members an opportunity to share their ideas; Lessen individual members’ insecurities; and Provide a mechanism to solve members’ personal and interpersonal problems.

14. Advantages and Disadvantages of Formal and Informal Organizations.

15. Fast Learning Review Define staffing. Give at least four activities or processes involved in staffing. Give your own example of an external technology change that may affect staffing. INDIVIDUAL ACTIVITY