Departmental Information Systems and Management Information Systems

nawanan 2,452 views 39 slides Sep 27, 2014
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About This Presentation

For Mahidol University Faculty of ICT's 2014 Health IT Course (ITCS404)


Slide Content

Departmental
Information
Systems &
Management
Information
Systems in
Healthcare
Organizations
Nawanan
Theera-Ampornpunt http://www.slideshare.net/nawanan
Parts of this material were based on materials developed by Duke University, funded by the Office of the
National Coordinator for Health Information Technology, U.S. Department of Health and Human Services under
Award Number IU24OC000024 (Health IT Workforce Curriculum v.2.0, Component 6/Unit 9-1).

2
Outline
Departmental Information Systems 
Hospital departments

Nature of enterprise information systems

Departmental IS categories

Integration & interfaces

System acquisition decisions
Management Information Systems (MIS)

Concepts of MIS

Common MIS in healthcare organizations

3
Class Exercise 1

Name some departments or
organizational units of a hospital that you
can think of.

4
Examples of Hospital Departments

Clinical departments 
Pediatrics (children)

Ophthalmology (eye)

Psychiatry (mental health)

Nursing

Pathology (lab)

Radiology (x-rays)

Anesthesiology

Family medicine

Physical medicine &
rehabilitation

Surgery

Obstetrics/Gynecology -
OB/GYN (childbirth &
woman’s health)

Otolaryngology (Ear, nose,
throat - ENT)

Orthopedics (bone
diseases)

Internal medicine

Emergency medicine

Community medicine

Pharmacy

Operating rooms

Outpatient departments

Inpatient wards

5
Examples of Hospital Departments

Administrative departments 
General administration office

Hospital director’s office

Human resources

Finance

Procurement & material management department

Public relations

Policy & planning

Medical education

Graphics design & media

Academic affairs

Student affairs

Library

Quality improvement department

IT/Informatics

etc.

6
Health Care Information
System (HCIS)

Information system used within a health care
organization 
Facilitates communication

Integrates information

Documents health care interventions

Performs record keeping

Otherwise supports the functions of the
organization
Shortliffe, E, Cimino J, eds: Biomedical informatics: Computer
Applications in Health Care and Biomedicine. Third Edition. New
York, NY: Springer; 2006
.
Health IT Workforce Curriculum Version
2.0/Spring 2011

7
Hospital Information System

Information system used within a hospital

Sometimes divided into 
Front Office (Clinical information systems)

Back Office (Management information
systems)

8
Enterprise-wide Information Systems
Shortliffe, EH, Blois, MS., The Computer Meets Medicine and Biology: Emergency of a Discipline.
In: Shortliffe, E, CiminoJ, eds: Biomedical informatics: Computer Applications in Health
Care and Biomedicine. Third Edition. New York, NY: Springer; 2006.

9
Class Exercise 2

Choose 3-5 hospital departments and
discuss their specific information needs
and circumstances

10
Hospital Information System (HIS)

Information system used within a hospital

Sometimes divided into 
Front Office (Clinical information systems)

Back Office (Management information
systems)

11
Some characteristics
Front Office

Focuses on patient
care

Patient records
should be
accessible
hospital-wide to
clinical
departments

Time may be
critical
Back Office

Performs
administrative
functions

Some information is
specific to the
individual
department

Often is not very
time-dependent

12
HIS Components

Patient management and billing

Care delivery and clinical documentation

Clinical decision support

Department management

Financial and resource management
Vogel, LH, Perreault, LE., Management of Information in
Healthcare Organizations. In: Shortliffe, E, Cimino J, eds:
Biomedical informatics: Computer Applications in Health Care
and Biomedicine. Third Edition. New York, NY: Springer; 2006.
Health IT Workforce Curriculum Version
2.0/Spring 2011

13
Patient Management and Billing

Systems that support patient
management functions 
Example

Patient identification

Supporting technology

Master patient index

Houses centralized database 
Patient financial, demographic, registration and
location data
Vogel, LH, Perreault, LE., Management of Information in Healthcare Organizations. In:
Shortliffe, E, Cimino J, eds: Biomedical informatics: Computer Applications in Health
Care and Biomedicine. Third Edition. New York, NY: Springer; 2006.
Health IT Workforce Curriculum Version
2.0/Spring 2011

14
Care Delivery and Clinical
Documentation

Systems that support the delivery of the care and
documentation of that care 
Example 
Clinical information systems, EHRs

Supporting technology 
Electronic clinical order entry and results reporting

Houses centralized database 
Patient clinical data
Vogel, LH, Perreault, LE., Management of Information in Healthcare Organizations. In:
Shortliffe, E, Cimino J, eds: Biomedical info rmatics: Computer Applications in Health
Care and Biomedicine. Third Edition. New York, NY: Springer; 2006.
Health IT Workforce Curriculum Version
2.0/Spring 2011

15
Clinical Decision Support

Systems that support the clinical staff with
data interpretation and decision-making 
Example

Medication Administration System

Supporting technology

Bar-code medication administration (BCMA)

Accesses patient and other databases
Vogel, LH, Perreault, LE., Management of Information in Healthcare Organizations. In:
Shortliffe, E, Cimino J, eds: Biomedical informatics: Computer Applications in Health
Care and Biomedicine. Third Edition. New York, NY: Springer; 2006
Health IT Workforce Curriculum Version
2.0/Spring 2011

16
Financial and Resource
Management

Systems that support business
functions 
Example 
Accounts Payable System

Supporting technology 
Claims administration

Houses centralized database 
Financial and employee data
Health IT Workforce Curriculum Version
2.0/Spring 2011

17
4 Ways IT Can Help Health Care
• Business
Intelligence
• Data Mining/
Utilization
•MIS
• Research
Informatics
•E-learning
•CDSS
•HIE
•CPOE
•PACS
•EHRs
Enterprise
Resource
Planning
(ERP)
•Finance
•Materials
•HR
•ADT
•HIS
•LIS
•RIS
Strategic
Operational
Clinical Administrative
Position may vary based on local context

18
Department Management

Systems that support a department’s information
needs 
Example 
Health Information Management Department systems

Supporting technology 
Electronic Document Management Systems

Supplies data to patient databases
Vogel, LH, Perreault, LE., Management of Information in Healthcare
Organizations. In: Shortliffe, E, Cimino J, eds: Bi omedical informatics: Computer
Applications in Health Care and Biomedicine. Third Edition. New York, NY:
Springer; 2006.
Health IT Workforce Curriculum Version
2.0/Spring 2011

19
Departmental information system

Supports specific needs of each
department

Often designed to fit best with each
department’s unique workflows &
circumstances

Usually a small system used by a few users
of one or two small departments

20
Class Exercise 3

What are some issues you can think of
when developing an information system
for a specific department

21
Issues of Departmental IS

Data integration (data sharing)

Silos of information

Process (workflow) integration

In other words, standardization vs.
customization

Implementation strategies (build or buy)

Sustainability & system maintenance

22
Integration

Arrangement of an organization’s
information systems 
Efficient and effective communication

Bring together related parts into a single
system
Health IT Workforce Curriculum Version
2.0/Spring 2011

23
Application Integration

Patient management and billing 
Patient tracking

Department management 
Electronic document management

Care delivery and clinical documentation 
Order entry and results reporting
Vogel, LH, Perreault, LE., Management of Information in Healthcare Organizations.
In: Shortliffe, E, Cimino J, eds: Biomedical informatics: Computer Applications
in Health Care and Biomedicine. Third Edition. New York, NY: Springer; 2006.
Health IT Workforce Curriculum Version
2.0/Spring 2011

24
Application Integration

Clinical decision support

Computer-based physician order-entry

Financial and resource management 
Provider profiling
Vogel, LH, Perreault, LE., Management of Information in Healthcare
Organizations. In: Shortliffe, E, Cimino J, eds: Biomedical informatics:
Computer Applications in Health Care and Biomedicine. Third Edition.
New York, NY: Springer; 2006.
Health IT Workforce Curriculum Version
2.0/Spring 2011

25
Systems Integration Strategies

Data preservation

Separate information management plan
components for 
Data management

Applications and business logic

User interface
Vogel, LH, Perreault, LE., Management of Information in Healthcare
Organizations. In: Shortliffe, E, Cimino J, eds: Biomedical informatics:
Computer Applications in Health Care and Biomedicine. Third
Edition. New York, NY: Springer; 2006.
Health IT Workforce Curriculum Version
2.0/Spring 2011

26
Key Components of Enterprise
Integration

Master person index

Single sign-on

Context management

Common code sets

Data warehouse
Health IT Workforce Curriculum Version
2.0/Spring 2011

27
Critical Integration Elements

Information is available when and where it is
needed

Users must have an integrated view

Data must have a consistent interpretation

Adequate security must be in place
Vogel, LH, Perreault, LE., Management of Information in Healthcare Organizations.
In: Shortliffe, E, Cimino J, eds: Biomedical informatics: Computer Applications in
Health Care and Biomedicine. Third Edition. New York, NY: Springer; 2006.
Health IT Workforce Curriculum Version
2.0/Spring 2011

28
Data and Process Integration

Data integration 
Interface engine

Process integration 
Operational workflow

Human organizational systems
Vogel, LH, Perreault, LE., Management of Information in Healthcare
Organizations. In: Shortliffe, E, Cimino J, eds: Biomedical informatics:
Computer Applications in Health Care and Biomedicine. Third
Edition. New York, NY: Springer; 2006.
Health IT Workforce Curriculum Version
2.0/Spring 2011

29
Interface Engine

Translates and formats data for exchange

Controls data flows between applications

Central connecting point for all interfaces
Vogel, LH, Perreault, LE., Management of Information in Healthcare Organizations.
In: Shortliffe, E, Cimino J, eds: Biomedical informatics: Computer Applications
in Health Care and Biomedicine. Third Edition. New York, NY: Springer; 2006.
Health IT Workforce Curriculum Version
2.0/Spring 2011

30
HL7 Messaging Standard 
Health Level Seven (HL7) 
Message standard

Supports clinical practice

Move data in standard
formats
Health IT Workforce Curriculum Version
2.0/Spring 2011

31
From Islands of Information to
Meaningful Use
Health IT Workforce Curriculum Version
2.0/Spring 2011

32
System Acquisition Decisions
for Departmental Information
Systems

Build (in-house development)

Buy (outsourcing)

Combination (e.g. buy then maintain/customize
in house)

33
Build or Buy
Build/Homegrown 
Full control of software &
data

Requires local expertise

Expertise
retention/knowledge
management is vital

Maybe cost-effective if
high degree of local
customizations or long-
term projection
Buy/Outsource

Less control of software
& data

Requires vendor
competence

Vendor relationship
management is vital

Maybe cost-effective
if economies of scale

34
Build or Buy 
No universal right or wrong answer

Depends on local contexts 
Strategic positioning

Internal IT capability

Existing environments

Level of complexity/customization needed

Market factors: market maturity, vendor choices,
competence, willingness to customize/learn

Pricing arrangements

Purchasing power

Sustainability

35
Management Information
Systems (MIS)

Provides information needed to manage an
organization (e.g. a hospital) effectively and
efficiently

A broad category of information systems 
Administrative reports

Enterprise resource planning (ERP)

Supply Chain Management (SCM)

Customer Relationship Management (CRM)

Project management tools

Knowledge management tools

Business intelligence (BI)

36
Business Intelligence
Applications

Allows for 
Data analysis

Correlation

Trending

Reporting of data across multiple sources
Health IT Workforce Curriculum Version
2.0/Spring 2011

37
Business Intelligence
Applications

Examples 
Clinical and Financial Analytics and Decision
Support

Query and Reporting Tools

Data Mining

Online Scoreboards and Dashboards
Business Intelligence & Data Warehousing for Healthcare. Clinical Informatics
Wiki. 2008. Available from: http://www.informatics-
review.com/wiki/index.php/Business_Intelligence_&_Data_Warehousing_f
or_Healthcare
Health IT Workforce Curriculum Version
2.0/Spring 2011

38
Summary

Various departments and their information
needs in hospitals/healthcare organizations

Applications that need to be integrated in
health care information systems

Strategies to ensure integration of front-end
clinical data collection and back-end billing
functions

Critical integration elements

Information systems for organizational
management (MIS)

Data analysis and trending (BI)
Health IT Workforce Curriculum Version
2.0/Spring 2011

39
References

Vogel, LH, Perreault, LE., Management of
Information in Healthcare Organizations.
In: Shortliffe, E, Cimino J, eds: Biomedical
informatics: Computer Applications in
Health Care and Biomedicine. Third
Edition. New York, NY: Springer; 2006.
Health IT Workforce Curriculum Version
2.0/Spring 2011