Document Mangement System Presentation.pptx

Introduction to Document Management system.

1. Document Management System : Document management system is a software used to track, Store documents , Search particular document And reduce paper work. Document management system overlap with the concepts of content management system. Document management system also included as a different component of : Enterprise Content Management Digital Asset management Document imaging Workflow Systems Records management systems TESDA Bukidnon Mat P. Macote

2. Document Management System Components Enterprise Content Management Document Imaging Workflow Systems Digital Asset Management Records Management Systems The DMS commonly provides you Storage, Versioning , Metadata, Security, Indexing and Retrieval Capabilities . TESDA Bukidnon Mat P. Macote

3. Enteprise Content Management : ECM Provides Different Strategies, Methods and tools for the any type of organization’s documents. ECM helps organizing and storing an organizations document ,Content and other related to the organization process. The conversion of data between various digital and traditional forms. Most ECM solutions focus on  business-to-employee  (B2E) systems. Enterprise content management, as also form of  content management , combines the capture, search and networking of documents with  digital archiving , document management and  workflow . TESDA Bukidnon Mat P. Macote

4. Digital Asset Management It Consists of managing tasks, annotation, cataloguing, storage, retrieval and distribution of digital assets. TESDA Bukidnon Mat P. Macote

5. Digital Asset Management also included as Digital photographs, Animations, Videos and Music, for downloading, Renaming, Backing up, Rating, Grouping, Archiving, Optimizing, Maintaining, Thinning, and exporting files. TESDA Bukidnon Mat P. Macote

6. Document imaging Document imaging it is the conversion of paper files into digital images. It can take many forms such as   microfilm , on demand printers,  facsimile machines , copiers ,  multifunction printers ,  document scanners , computer output microfilm and archive writers. TESDA Bukidnon Mat P. Macote

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8. There are two types of workflow : 1.Production Workflow Production Workflow predefined sequences to guide and control processes. 2.Ad-hoc workflow Ad-hoc workflow, the user determines the process sequence on the fly. Types of Workflow Management System Production WorkFlow Ad-Hoc Workflow TESDA Bukidnon Mat P. Macote

9. Workflow can be implemented as 1. Workflow Solutions 2. Workflow Engines Workflow solutions: which act as user interact Workflow engines: which act as a background Workflow management functions : Capture, administration, visualization, and delivery of grouped information with its associated documents or data. Incorporation of data processing tools (such as specific applications) and documents (such as office products) Parallel and sequential processing of procedures including simultaneous saving Reminders, deadlines, delegation and other administration functionalities. Monitoring and documentation of process status, routing, and outcomes Tools for designing and displaying process . TESDA Bukidnon Mat P. Macote

10. Record management system : It helps an organization's records preserve its corporate memory. In determining how long to retain records, their capacity for re-use is important. In Record management system it includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records. TESDA Bukidnon Mat P. Macote

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