Duties and responsibilities as Quality Assurance Officer

1. Duties and responsibilities as Quality Assurance Officer
 Coordinate internal academic programme reviews
 Coordinate centres , institutes, research and community engagement reviews.
 Assist in campus, academic support and projects reviews
 Assist in internal and external audit reviews
 Support and advise faculties with programme requirements as per DHET, CHE and SAQA
promoting capacity building and promoting quality improvement.
 Advise programme coordinators on processes and procedures to apply for new
programmes/qualifications/modules/recurriculation
 Update the uploaded programme information in the HEQSF Online programme.
 Dissemination of information regarding quality standards to stakeholders.
 Communicate reminders to faculties on deferred programmes.
 Participate in impact studies.
 Apply online for different categories of programmes as per CHE accreditation.
 Maintain the institutions PQM for stakeholders consumptions.
 Maintenance of the database for short courses/continuous education
 Advise faculties with short courses that are due for renewal
 Coordinate students tracking system for five faculties.
 Advise stakeholders as to when and how to review the policies regarding quality issues.
 Support and advise faculties/departments/units during external review of academic
programmes or realignment deadlines.
 Advise faculties on compliance to policy implementation.
 Monitoring and evaluating policy implementation on research, teaching and learning and
community engagement.
 Generation and maintenance of all documents for quality assurance related issues like
clearance Certificates, module application forms, DHET application for new
programme/qualifications, CHE application form for accreditation of new
programme/qualification and SAQA registration of accredited qualification.
 Monitoring and evaluation of the quality standards as specified in the Higher Education
Qualifications Sub-Framework.
 Conducting information sessions and workshops to all stakeholders on quality management
processes and procedures.
 Represent the unit in quality assurance meetings for five faculties.
 Compile reports on quality related issues raised in these meetings for further attention of the
institutional Committee.
 Assist students with assessment on quality related matters.
 Maintenance of the unit’s records for stakeholders future references.