Duties of Manager at an Institution.pptx

The topic in these power point slides contributes to the management of an institution.

1. TOPIC: DUTIES OF MANAGER AT AN INSTITUTION Committed to Excellence 1

2. 2

3. 3

4.     There are five  principle  duties that good managers of all-levels in organization must master.  ​ 4

5. A good manager knows how to establish best planning. Planning is the process of setting organizational goals and deciding how best to achieve them. It is as map to indicate where we currently are and where we want to be.  As a manager, we need to map out detailed actions; what to do, when to do it and how it should be done. Planning 5

6. E xample 6

7. How to set up planning 1. Establishing Objectives  (what to achieve)   2. Determining Planning Premise (forecast market and economic conditions) 3. Determining Alternative Course (many plans) 4. Evaluating the alternative course (analyze them)  5. Selecting the best course (choose the best plan). 7

8. Organizing   It is the process of establishing worker relationships. It allows workers to work together to achieve their organizational goals .   This involves organizing all of the company’s resources to implement a course of action and determining the organizational structure of the group.  8

9. 9

10. 1. Identification and division of the work   identifying the work and the tasks to be done to achieve the goals of the organization. 2. Grouping jobs and Departmentalization similar tasks and activities should be grouped together, hence we create departments within the company and divisions within each department makes the functioning of the company way more systematic.  3. Assignment of duties the duties will be assigned to the skilled and competent people who will help the organization achieving the objectives .  4. Establishing reporting relationships establishing the reporting relationships for all the individual employees of the company. So if rectifications need to be made, they can be made immediately and easy to monitor. 10

11. Staffing       Staffing is the traditional management function of attraction and selection of the best people and putting them on job where their talents and skills can be best utilized, and retention of these people through incentives, job training and job enrichment programmers, in order to achieve both individual and organizational objectives.  Definition ​ 11

12. 12

13. 13

14. 14

15. 15

16. Directing Manager needs to be able to oversee and influence the behavior of the staff and achieve the company’s goals, whether that means assisting or motivating them.  However, the most important aspect of directing is having good communication. This means building positive interpersonal relationships, effective problem solving and evaluating one another. Poor communication will lead to poor execution in an organization.   When morale is high within a company, it usually has a significant impact on job performance and efficiency. Incentive programs and rewards are a great way for a business to keep its employees happy and motivated . 16

17. Elements of directing ​     Elements of directing refers to Supervision , Motivation , Communication , and leadership . These four elements help in the achievement of organizational goals effectively . 17

18. Controlling   What is Controlling ?   Controlling is the management of key parts of a company. It is the control of comparison or adjustment work to ensure that activities are carried out according to a set plan. Every manager needs to monitor and evaluate the activities of his subordinates. It helps in taking corrective actions by the manager in the given timeline to avoid contingency or company’s loss. This Photo by Unknown author is licensed under CC BY-ND . 18

19. This Photo by Unknown author is licensed under CC BY-SA . 1. Establishment of standards 2. Measurement of actual performance 3. Comparison of actual performance with the standards 4. Corrective action if necessary ( Taking corrective actions ) Control process involves the following steps as shown in the figure: Process of Controlling 19

20. Benefits​​ of Controlling Establishing standards This means setting up of the target which needs to be achieved to meet company goals eventually. Measurement of actual performance Measurement of actual performance is  measured relative to goals.  20

21. Comparison of practice with standards       This compares the degree of difference between practice and standards. Example: The company standard has set ten goals, but only eight, which means there are still gaps. Corrective action if necessary        ( Taking corrective actions )        It is initiated by the manager to correct any shortcomings in practice.​​ . 21

22. References : Accountlearning . (2020). 7 Important steps in Planning Process. https://accountlearning.com Kaur, A. (2022). Elements of Directing explained with examples. Tutor’s Tips. https://tutorstips.com MANAGMENT - STAFFING. (2022). Managment . https://sites.google.com Process of Organizing. (No date). Toppr . https://www.toppr.com S, S. (2018). Controlling. Business Jargons. https://businessjargons.com Salehian , Z. (2018). Top 5 Functions Of Management. Linked In. https://www.linkedin.com Team ManagementStudyHQ . (2021 ). Your Library for Management Guide and Training. Management Study HQ. https://www.managementstudyhq.com Team, C. (2022). Who is a manager? What are the roles and responsibilities of a manager? Apptivo . https://www.apptivo.com Toppr , (no date). Process of Organizing: Delegation of Authority, Coordination. https://www.toppr.com Wikipedia. (2013). Organizing (management). https://en.wikipedia.org 22