duty roster in nursing.pptx

Duty roster in nursing, types, how to make duty roster in nursing.
Benefits of duty roster.
Formulation of duty roster in nursing

1. Topic: DUTY ROSTER Presented by Maneera Gulzar M.Sc. Medical Surgical Nursing

2. INTRODUCTION Duty roster is an important requirement to implement quality nursing care successfully, because proper planning and executing of the duty roaster will directly affect the functioning efficiency and job satisfaction. Scheduling the duty roster is defined as assigning the specific work in slotted units.

3. Definition Duty roster is a list or plan showing turns of duty or leave for individuals or groups in an organization. OR A roster is a list or a plan that shows when employees in the organization will be on duty. Rosters are typically used to schedule time off and to schedule tasks.

4. Points to take care during formulation of Duty Roster The success of a roster depends on the planning that goes into it and commitment by everyone to make it work. It needs to be fair for everyone and to be stuck to except in exceptional circumstances. It is important to consider how many hours each person in the organization has to put to work. A sustainable roster takes into consideration timing that best suits the individuals, including breaks between shifts and start and finish times

5. CONTD…. The hours a person works on average each week has a significant impact on their work-life balance. A common reason for poor retention of employees is expecting employees to work beyond reasonable additional hours. Take into consideration the circumstances of individuals when planning the roster and ask them about their preferences for time off. Some people will have recreational or family commitments that require time off. Some people may want more frequent, shorter breaks whilst others prefer longer periods of work followed by longer breaks. It is better to organize a roster too much in advance than too little. It is always possible to make changes to the roster once the initial plan is in place.

6. Characteristics OF A ROSTER A good roster: Is simple and easy to follow Has some flexibility Shows the work that is going to happen and can incorporate unplanned tasks that arise

7. BENEFITS OF DUTY ROSTER Employee Satisfaction Employee Retention Work-Life Balance Responsible and Aware Employees Enhanced Productivity

8. Contd… No confusion among employees No absenteeism Enhanced work commitment Any Audit by the Labour Officer requires complete details of attendance with duty roster.

9. STEPS IN PLANNING THE DUTY ROSTER 1. A skeleton plan is made in pencil to allow alterations. 2. List the names in order of seniority. 3. Put special requests in ink to avoid eraser. 4. Insert days off, noting busier days. It is important not to have too many nurses off duty at the same time.

10. Contd… 5 . When placing days off in the schedule, refer to previous roster so that day offs are reasonably spaced and weekend offs are shared. 6. Add the shifts, balancing senior and junior nurses for each shift, ensuring that there is a senior nurse on duty to take charge and that the trained nurses are evenly distributed. 7. Total the number of staff on duty for each shift. 8.The roster may be planned weekly, or monthly or it may be a fixed one. All the above steps can be modified based on the policies of each organization to suit its working conditions.

11. HOLIDAY 1. The nurse in charge should be aware of the holidays allotted to each of the staff nurses, who should also be fully aware of the holidays allotted to him or her. 2. Nurses should be encouraged to plan their holidays ahead of time. 3. only a certain number of staff should be allowed to take their holidays simultaneously. This number is usually decided between the charge nurse and the nurse administrator .

12. METHODS OF SCHEDULING 1 . Modified Work Week: This approach includes 10 hour and 12 hour shifts. 10 hour day scheduling: The staff work for 10 hours duty shifts per week with 6 hours of overlapping. These overlapping hours are utilized by planning staff welfare programme and patient centred conference, which benefit the staff. 12 hour shift: The nurse works for 12 hour for seven shifts in 2 weeks, has 3 days' work and 4 days' off in the first week, and 4 days' work and 3 days' off in the second week. Nurses are paid extra for 84 h of total work. This type of scheduling helps the nurses to give better nursing care. It also has the added benefit for them as they can save money and manage their personal lives.

13. Contd…. 2. Premium vacation night: This type of scheduling includes providing additional 5 working days off for the staff who is ready to work continuously in night duty for specific period of time, e.g. for 6 months. 3. The weekend alternative: In this method, weekends are alternated. So the staff can either use it to attend their continued nursing education programme or they can utilize it for their personal reasons. Usually, nurses work from Monday to Friday and have their weekends off. They work two 12 hour shifts and are paid for 40 hours along with additional benefits. 4. Premium day weekend: In this kind of scheduling, one extra day off is given to the staff who offers to work voluntarily for one more extra day apart from the formal scheduled plan.

14. DUTY ROSTER OF STAFF NURSES BASED ON 3 TIER SHIFT Duty roster of staff nurses working at SKIMS, Soura for the month of March 2023.

15. S.N0 . Name of the official 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 01 Mrs. Mubeena EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O M EN O O 02 Ms. Rufaiza EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O 03 Mrs. Suriya EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O 04 Mrs. Gulshan M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O 05 Mrs. Komal M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O 06 Mrs. Neha M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O 07 Mrs. Shabana O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN 08 Mrs. Masrat O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN 09 Mrs. Nabira O O EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN 10 Mrs. Zubaida O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M EN O O M Department of Nursing Administration Ward 2A Neurosurgery ICU I/C Assistant Nursing Superintendent Mrs. Mehjooba Ma’am I/C Supervisor Mrs. Aftab Ma’am EN= Evening, Night. M= Morning, O= Off

16. DUTY ROSTER OF STAFF NURSES BASED ON 24 hour SHIFT Duty roster of staff nurses working at GMC, Baramulla for the month of March 2023.

17. S .No. Name Designation 24 hours duty(10:00 am to next day 10: 00 am) 1 Mehnaza Mushtaq Ruqaya Rashid Azra Jan Staff nurse 1, 6, 11, 16, 21, 26, 31 2 Gousia Jan Aabid Mushtaq Saima Riyaz Staff nurse 2, 7, 12, 17, 22, 27 3 Shahida Jan Aabida Abdullah Adil Ahmad Staff nurse 3, 8, 13, 18, 23, 28 4 Najma Farooq Uzma Jan Rehana Majeed Staff nurse 4, 9, 14, 19, 24, 29 5 Mariya qayoom Sana Aafireen Asif Rashid Staff nurse 5, 10, 15, 20, 25, 30 Office of the Medical Superintendent Associated hospital GMC, Baramulla Duty roster of staff nurses for the month of March, 2023 (Surgical Ward)

18. SUMMARY AND CONCLUSION Roster is the process of creating a plan, showing working hours for the employees in the plan over a given planning horizon. Making roster is an important activity in healthcare. Today, highly qualified health personnel spend a lot of their time in making and updating rosters manually.

19. BIBLIOGRAPHY Vati. J. Principles and Practice of Nursing Management & Administration. 2nd edition 2020. JAYPEE Publishers; 299-301. I. Clement. Management of nursing services and education. 2 nd ed. 2015. Elsevier publications; 54-8. Vaclavik, Roman, Sucha 2016. roster evaluation based on classifiers for the nurse rostering problem. Journal of Heuristics;22(1):716-732.