E-PROCUREMENT COORPORATION COMPANY LIMITTED.pptx

AN ASSESSMENT INTO THE EFFECTS OF E-PROCUREMENT ON PROCUREMENT EFFECIENCY AND COST SAVINGS FOR XYZ COORPORATION COMPANY LIMITTED

1. CASE STUDY : AN ASSESSMENT INTO THE EFFECTS OF E-PROCUREMENT ON PROCUREMENT EFFECIENCY AND COST SAVINGS FOR XYZ COORPORATION COMPANY LIMITTED BY JANET OKLEY NERKIE 04/2022/3750D   21 ST AUGUST 2024

2. Organization of the Study The report will be organized as follows:   1. Introduction 2. Literature Review 3. Research Methodology 4. Data Analysis and Findings 5. E-Procurement Implementation Plan 6. Conclusion and Recommendations 7. References

3. Introduction XYZ Corporation Company Limited is a large multinational company operating in the manufacturing sector. The company has experienced significant growth over the past decade, with operations spanning multiple countries and a complex global supply chain. In recent years, the company has been exploring the potential of e-procurement technologies to improve the efficiency and cost-effectiveness of its procurement processes.

4. Problem statement The company's procurement processes have become increasingly complex and resource intensive as the business has grown. Manual, paper-based systems have led to delays, errors, and a lack of visibility across the supply chain. This has resulted in suboptimal procurement decisions, higher costs, and a potential impact on the company's overall competitiveness.

5. Research Objectives The primary objectives of this study are: 1. To assess the current state of procurement practices at XYZ Corporation and identify areas for improvement. 2. To investigate the potential benefits of implementing e-procurement technologies, including their impact on procurement efficiency and cost savings. 3. To develop a comprehensive implementation plan for the adoption of e-procurement systems within the organization.

6. Research Questions   What are the current challenges and pain points in the procurement processes at XYZ Corporation? 2. How can e-procurement technologies address these challenges and improve procurement efficiency? 3. What are the potential cost savings and other benefits that XYZ Corporation can achieve through the implementation of e-procurement systems? 4. What are the key factors and considerations that should be addressed in the successful implementation of an e-procurement solution at XYZ Corporation?

7. Significance of the Study This study will provide XYZ Corporation with a comprehensive assessment of the potential benefits of e-procurement and a detailed implementation plan to help the organization realize these benefits. The findings of this study will be valuable not only for XYZ Corporation but also for other organizations in the manufacturing sector that are considering the adoption of e-procurement technologies.

8. Brief Methodology 1. A comprehensive review of existing literature on e-procurement and its impacts on procurement efficiency and cost savings. 2. In-depth interviews with key stakeholders, including procurement managers, supply chain executives, and IT personnel, to understand the current procurement challenges and pain points. 3. A survey of XYZ Corporation's suppliers to gather their perspectives on the company's procurement practices and the potential benefits of e-procurement. 4. An analysis of the company's procurement data, including spend, cycle times, and error rates, to quantify the potential impact of e-procurement. 5. The development of a detailed implementation plan, including a cost-benefit analysis and a roadmap for the successful adoption of e-procurement systems.

9. Annotated Literature Review Name and Year of author Topic Aim/Objectives Methods Key findings Larastri Kumaralalita(2014). The impact of E-procurement to Accountability using Theoretical Frameworks on case study. It aims to observe the impact of e-procurement implementation on the improvement of accountability and examine why those impacts occur by identifying the challenges on the e-procurement information systems. Theoretical Framework Our findings show that XYZ province has a moderate impact to accountability since it still need more support in the terms of institutionalization of e-procurement body. Bagus Ratiko and Hari Setiyawati (2022). The effect of transparency principle and e-procurement on the function of internal Control systems and the impact on financial accountability. To investigate the impact e-procurement on internal control systems. Quantitative approach Transparency principles positively impact internal control systems. Hactic Calipinar and Mehmet Soysal (2012) E-procurement case study about the health sector in Turkey To investigate the implementation of e-procurement in Turkish health sector. Qualitative data E-procurement improved procurement efficiency reduced cost, and enhanced transparency in the Turkish health sector.

10. Hactic Calipinar and Mehmet Soysal (2012) E-procurement case study about the health sector in Turkey To investigate the implementation of e-procurement in Turkish health sector. Qualitative data E-procurement improved procurement efficiency reduced cost, and enhanced transparency in the Turkish health sector. Prita Putri Primanda (2019). Analysis of internal control of procurement in Government institutions. To analyze the internal control procurement in government institutions. Qualitative analysis. Develop and clear policies and procedures.     Tanvi Kothari (2007). Adopting e-procurement technology in a chain hotel. To explore the adoption and implementation of e-procurement technology in a chain hotel. Explanatory case study approach Critical factors: top management support, clear communication, and training. Alistair Bradon Jones (2006). Perceived E-procurement Quality To explore and measure the construct of perceived e-procurement quality at a tactical level within the public sector. Explanatory and quantitative approach. Develop a measurement scale for perceiver e-procurement quality. M. Massawe Magreth (2020). An assessment of small and medium Enterprise’s participation and success in public procurement. To assess the participation and success of small and medium Enterprise in public procurement Survey Research Design Provide training and capacity building

11. Scope of the Study The scope of this study will be limited to the procurement processes and operations of XYZ Corporation's headquarters and its primary manufacturing facilities. The study will not cover the procurement practices of the company's satellite offices or smaller regional facilities, as these are expected to have a relatively minor impact on the overall findings.

12. Conclusions The study found that XYZ Corporation's successful e-procurement implementation was enabled by strong organizational capabilities, effective change management, and a supportive culture and leadership. The researchers recommend that organizations adopting e-procurement should build organizational capabilities in IT, procurement, and change management, develop a comprehensive change management plan, foster a collaborative culture with committed leadership support, and proactively address potential organizational challenges. Addressing these key organizational factors can increase the chances of successful e-procurement implementation and realize the benefits of improved efficiency and cost savings.

13. References Croom, S., & Brandon-Jones, A. (2007). Impact of e-procurement: Experiences from implementation in the UK public sector. Journal of Purchasing and Supply Management, 13(4), 294-303. Davila, A., Gupta, M., & Palmer, R. (2003). Moving procurement systems to the internet: the adoption and use of e-procurement technology models. European Management Journal, 21(1), 11-23.

14. References Karjalainen, K., & van Raaij , E. M. (2011). An empirical test of contributing factors to different forms of maverick buying. Journal of Purchasing and Supply Management, 17(3), 185-197.   Reunis , M. R., van Raaij , E. M., & Santema , S. C. (2004). Actor-to-actor dissemination of electronic procurement adoption: an exploration of perceived importance by supplies. International Journal of Internet and Enterprise Management, 2(3), 210-228.

15. References Ronchi, S., Brun, A., Golini , R., & Fan, X. (2010). What is the value of an IT e-procurement system? Journal of Purchasing and Supply Management, 16(2), 131-140.   Vaidya, K., Sajeev, A. S., & Callender, G. (2006). Critical factors that influence e-procurement implementation success in the public sector. Journal of Public Procurement, 6(1/2), 70-99.

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