EDPMS v2.0 System Overview and Updates on proposed AO Ammendment EDPMS v.30

Powerpoint Presentation on the system overview of EDPMS

1. Legal Basis Republic Act No. 9502 Universally Accessible Cheaper and Quality Medicines Act of 2008 “ Chapter V. Price Monitoring and Regulation System and the Creation of Advisory Bodies and Consultative Councils Rule 26. Establishment of Price Monitoring for Drug Regulation Price System. “

2. Legal Basis “To implement the policies of this Act (RA 9502), the Secretary of Health shall establish and initiate an electronic price monitoring and regulation system for drugs and medicines. (18,n).” Republic Act No. 9502 Universally Accessible Cheaper and Quality Medicines Act of 2008 Implementing Rules and Regulations

3. E lectronic D rug P rice M onitoring S ystem is a computer-based or web-based solution to capture, process, store and generate reports on essential drugs and inventories from pharmaceutical companies. E lectronic D rug P rice M onitoring S ystem

4. To improve data collection of prices and inventories of drugs. To provide QUALITY (i.e. timely, accurate, and reliable) data/information on prices and inventories of drugs. To support the thrust to lower down the prices of medicines. E lectronic D rug P rice M onitoring S ystem E lectronic D rug P rice M onitoring S ystem

5. AO 2011 - 0012 Frequency of reporting - Monthly Last transaction of the month per SKU ? Implementing Guidelines on the EDPMS v.2.0

6. Manufacturers Reporting Schema uhmis4.doh.gov.ph/ edpms Distributors Wholesalers/Traders Importers Drug Stores Hospital Pharmacies (Government/Private) Selling Price Purchase Price & Selling Price Purchase Price , Selling Price , & Inventory

7. Definition of Terms Purchase Price the price at which the medicine is actually procured or bought. Inclusive of vat or other form of taxes but without discount. Selling Price the price at which the medicine is offered for sale. Inclusive of vat and other form of taxes but w/o discount Inventory stock on hand ? ? ?

8. Usage Analysis of variations in Government Procurement Private sector, wholesale prices Private sector pharmacy retail prices Analysis of medicine price trends throughout the year

9. Administrative Sanction For erroneous submission or failure to submit the required data without justifiable reason , the DOH shall impose the following sanctions and penalties: AO 2011 – 0012 (RA 9502)

10. 1 st Violation Written Warning 2 nd Violation Admin. fine 10,000 - 50,000 Recall of the offending product, if applicable 3 rd Violation Admin. fine 60,000 - 150,000 Recall of the offending product, if applicable Suspension of the CPR 4 th Violation Admin. fine 200,000 - 500,000 Pesos Recall of the offending product, if applicable Revocation of the CPR Suspension of the LTO And license to Import and Distribution 5 th and Succeeding Repeated Violation Admin. fine 1,000,000 Recall of the offending product, if applicable Revocation of the CPR, LTO and license to Import and Distribution of the company Blacklisting in Government Procurement policy Board (GPPB) and the Department of Trade and Industry (DTI) An additional penalty of two thousand five Hundred (2.500) Pesos per day, shall be made for every day violation continues after having received the order from the DOH

11. Administrative Sanction All pharmaceutical suppliers who are interested to participate in government bidding for drugs and medicines are mandated* to upload their data to the EDPMS on a regular basis. AO 2011 – 0012 (RA 9502) * must have uploaded drug prices in the last three (3) months to be able to participate

12. Recommended Internet Browser : Google Chrome Mozilla Firefox System Requirements : Operating systems Windows XP or higher 3rd Party Application XAMPP File Compression Application WinRar (recommended) Internet Connection Memory At least 1 GB RAM Disk space At least 20 GB (Local) 1 computer per classification NO TABLET

13. EDPMS Features Uploading of data Encoding of data Report Generation

14. Stand-alone System (offline) Reminders! Disable Anti-virus Uninstall SKYPE

15. Steps to Download Installer and Configuration File 1. Login into EDPMS Website: http:// uhmis4.doh.gov.ph/edpms

16. 2. Click on the Download Stand-Alone Version link located upper-right side of the screen. Steps to Download Installer and Configuration File (cont’d.)

17. 3. A pop-up window will appear. Click on Download Stand-Alone Version Installer and Download Configuration File to start downloading the files. Click Close to close the pop-up window Steps to Download Installer and Configuration File (cont’d.)

18. 4. 1 For Google Chrome users, a notification on the lower left corner of the browser will appear, an indication that you file has started downloading. Please wait until the download finish. Steps to Download Installer and Configuration File (cont’d.)

19. 4.2 For Mozilla FireFox users, after clicking on Download Stand-Alone Version Installer and Download Configuration File , the download window will appear Choose Save File , then click OK . P lease wait until the download finish. Steps to Download Installer and Configuration File (cont’d.)

20. 5. By default, all downloaded files are saved in the Downloads folder in your computer. Locate the EDPMS_Installer.zip and local_config.cfg . Copy (or move) the files to your Desktop. Steps to Download Installer and Configuration File (cont’d.)

21. 6. After downloading the files, click on Logout. C lose your Web Browser. Steps to Download Installer and Configuration File (cont’d.)

22. System Demo

23. Steps in Uploading a File to the EDPMS website 1. Open your Web Browser (Make sure you are connected to the internet). Login to the EDPMS Website http:// uhmis4.doh.gov.ph/edpms

24. Steps in Uploading a File to the EDPMS website (cont’d.) 2. Click the link With Systems then select Upload Prices

25. Steps in Uploading a File to the EDPMS website (cont’d.) 3. Browse and select generated Upload File you want to upload.

26. Steps in Uploading a File to the EDPMS website (cont’d.) 4. The selected Upload File will be displayed in the screen. Uploading of your price reports is already done and successful. You may view and check your uploaded data After uploading the file, click Logout in the EDPMS Website and then close your Web Browser.

27. EDPMS FORMS

28. KNOWLEDGE MANAGEMENT AND INFORMATION TECHNOLOGY SERVICE Company Registration Form Fill-up for: New user account

29. F ill-up for: Erroneous submission or failure to submit the required data with justifiable reason Incident Report KNOWLEDGE MANAGEMENT AND INFORMATION TECHNOLOGY SERVICE

30. F ill-up for: Request for change of registration of personnel form Request for Change of Registration of Personnel Form KNOWLEDGE MANAGEMENT AND INFORMATION TECHNOLOGY SERVICE

31. Fill-up for: Application of unified pricing Certification for Unified Pricing Template KNOWLEDGE MANAGEMENT AND INFORMATION TECHNOLOGY SERVICE

32. Existing EDPMS AO (EDPMS v.2.1) VS. Proposed Administrative Order Amendment (EDPMS v3.0) Type of Establishment (Facility) Purchase Price Selling Price Inven-tory Freq. of uploading Drug Establishments  Manufacturers x  x Quarterly Wholesaler/ Distri-butors    Quarterly Importers    Quarterly Exporters    Quarterly Traders x  x Quarterly Drug Outlets Hospitals ( gov’t . & private ) x   Quarterly Drug chains x   Quarterly Drugstores with one (1) outlet Clustering NCR Luzon Visayas Mindanao x   Annual January April July October Drugs required to be uploaded All essential medicines included in the current Philippine National Formulary (PNF) that the facility carries Type of Establishment (Facility) Purchase Price Selling Price Inven-tory Freq. of up loading Drug Establishments Manufacturers x  x Monthly Traders   x Monthly Importers   x Monthly Exporters   x Monthly Wholesalers   x Monthly Drug Outlets Hospitals (government and private)    Monthly Drugstores    Monthly Drugs required to be uploaded All registered drugs in FDA that the facility carries.

33. E-Mail: [email protected] Landline: [phone] local 126 / TeleFax : [phone] CP #: 09274692128 FB Page : search for EDPMS Region I (name of your province) EDPMS Helpdesk Contact Details: