Effective presentations

Tips for presenting taken from "Presentation Skills" a book by Steve Mandel published by Axzo Press.

1. Effective Presentations Ms. Candice Quinones Adapted from: Presentation Skills: Captivate and Educate Your Audience By Steve Mandel

2. Strategy Analyze your objectives Develop an understanding of the Audience Clarify the core message Plan the main and supporting ideas Develop ways to help the audience remember the message Build a strong finish

3. Analyze Objectives What do I want to achieve by making this presentation? What do I want my audience to do and think after this presentation? What specific things do I want my audience to do after my presentation? How do I want my audience to feel about my subject matter after the presentation? How do I want my audience to perceive me and my organization?

4. Understand Audience Needs Attitudes Knowledge level Environment Demographic information

5. Clarify Your Core Message Use SCIPAB: S ituation C omplication I mplication P osition A ction B enefit

6. S CIPAB Situation Describe the present situation Add your insight and understanding of it Non-controversial (something all will agree with)

7. S C IPAB Complication Describe challenge or drawback of situation Mention obstacles and/or risks Potentially controversial new information

8. SC I PAB Implication Addresses consequences of failure to act on issues raised Answers “so what?” Provides sense of urgency about core message

9. SCI P AB Position Tells the audience what you personally think of the topic Your stance/opinion/thesis/belief about issue Must be clear and succinct Should be mentioned from the beginning of presentation

10. SCIP A B Action A statement of what you want your audience to do, believe, or understand You can make these statements at the beginning, in the middle and at the end. i.e. opening/closing action

11. SCIPAB Benefit Tells the audience what is in it for them if they do what you ask Can be for organization, individual, or both.

12. SCIPAB Works best if delivered at the beginning of your presentation Use it even before you do your overview. Several short statements.

13. Plan Main and Supporting Ideas The Rule of Three Logical Flow

14. Help The Audience Remember Develop “Color Spots” Engage your listeners Use slides and other visuals or demonstrations Plan for moments of interaction Tell stories Use analogies Use humor Refer to current events Use quotes and statistics

15. Build a Strong Finish Review the Main Ideas Restate the Core Message

16. Using Handouts Uses: Provide audience with record and data Reinforce important information Summarize action items Supply additional supporting data

17. Using Handouts Decide when to hand them out Before During After

18. Using Slides Remember: KISS K eep I t S hort and S imple

19. Using Slides Avoid: Putting all your information on the slides Death by PowerPoint Using too many slides for the allotted time

20. Using Slides Each slide should serve as a headline, not just a label Headlines should capture the key point Limit titles to two lines Use a consistent capitalization style

21. Using Slides Keep some white space between bullets Keep bullet points to a maximum of 2 lines Avoid sub-bullets where you can Never read the slides to the audience

22. Reminders for Slides Choose and use a consistent background Use colors that provide high contrast Try not to use smaller than 24pt font Sans serif fonts are easier to read on a screen Avoid distracting images, animations, and text variations

23. Use Your Slides—Don’t Let Them Use You Pause when you are looking at the screen Don’t speak unless you are looking at audience Keep the room as fully lit as possible Talk about, discuss, and amplify the points on your slides Interact with your audience frequently and appropriately

24. Summary: Use of Slides Remember : you , not your slides, are the messenger . Slides don’t automatically have a positive impact Your results depend on how well you create and use your slides BACK UP ALL PRESENTATIONS!

25. Personal Appearance: Women Clothes should fit well but not too tightly Find 2 or 3 colors that work well with your complexion and hair Avoid jewelry that sparkles, dangles, or makes noise. Make up should be simple and flattering Your hairstyle should be professional and controlled

26. Personal Appearance: Men Casual wear and suits should be well tailored Men’s suit coats are designed to be buttoned Shirts should fit well and the color should not be too bright Ties can be used to complement the color of your eyes and face Shoes should be appropriate, comfortable and well-shined Hair frames the face (be well-groomed) If you’re not sure how to dress—Ask someone who might know.

27. Final Rule for Effective Presentations Practice Practice Practice!