Effective Safety Health Committee training.pptx

Effective Safety Health Committe

1. EFFECTIVE SAFETY & HEALTH COMMITTEE TRAINING

2. CONTENTS The mandate of Safety & Health Committee. Building a Winning Team Safety Leader Workplace Inspection. Incident Management. Committee Meeting Moving forward

3. LEARNING OBJECTIVES Demonstrate understanding on legislative requirements around Safety and Health committees. Review & discuss steps to form an effective team. Strengthening basic knowledge and skills to be an effective member of the Health and Safety Committee. Explore theories and practical toolkits for Safety Professional & Safety and Health Committee members.

4. 01 INTRODUCTION TO OSH MANAGEMENT What is OSH? Why need OSH management? How to implement OSH management? – OSH Arrangements.

5. WHAT IS OSH? Occupational safety and health (OSH) is a multidisciplinary practice dealing with all aspects of health and safety in the workplace. When it comes to safety, very often we are talking more about workplace injuries. When it comes to health, we area talking as well about psychological health and occupational poisoning / diseases.

6. Why need OSH management? Internal Needs Reduce Injury Prevent Loss.. External Needs Legal Compliance Business Benefit

7. 01 The mandate of Safety & Health Committee…

8. The Legal Mandate

9. Management of Preventions Experience shows that committees formed in companies, even if they fully applied the legal mandate, have not necessarily been as successful as expected. Important : The requirements of the law are considered as a minimum requirements. OSH Management System

10. Purposes of Safety & Health Committee

11. Exercise : Developing Team Charter Team members. Driver (Leader / navigator). Expectations. Team values. Slogan. Obstacles. Energy source. Team goals. Trouble.

12. #3:Jangkaan(Expectations) Apa yang ahli pasukan harapkan antara satu sama lain supaya committeenya berjaya ? (What do team member expect from each other in order to become a successful committee?)

13. #7: Sumber kuasa (Energy sources) Apa yang boleh menjana “ tenaga ” dalam committee? Apa yang membuat semua orang berusaha kuat mendapatkan hasil yang terbaik ? (What generates energy in the committee? What gets everybody running & going for the best result?)

14. #8: Matlamat pasukan (Team goal) Apakah matlamat yang ingin dicapai oleh pasukan ? Bilakah semua usaha pasukan dianggap berjaya ? (What is the goal the team wants to reach? When are all the team efforts successful?) #9: Masalah (Trouble) Apa yang akan anda lakukan apabila committee mengalami masalah ? (What will you do when the "shit" hits the committee?

15. How to Implement OSH Management? – OSH Arrangements Parties Involved: Employer. Employee. Supplier & Contractor. Safety & Health Officer. Safety & Health Committee. OSH Professional. Authorities.

16. 02 Applicable OSH Legislation For Safety and Health Committee The mandate of Safety & Health Committee. Occupational Safety & Health (Safety & Health Committee) Regulations 1996 The Occupational Safety and Health (Safety & Health Officer) Regulations 1996 Best practices you should be doing: Be a Charge Agent & Develop a Team Charter.

17. What does the OSHA 1994 say? 30. Establishment of safety and health committee at place of work. Every employer shall establish a safety and health committee at the place of work in accordance with this section if- there are forty or more persons employed at the place of work;or the Director General directs the establishment of such a committee at the place of work. 31. Functions of safety and health committee. The safety and health committee established at a place of work pursuant to section 30. shall keep under review the measures taken to ensure the safety and health of persons at the place of work; shall investigate any matter at the place of work- which a member of the committee or a person employer thereat consider is not safe or is a risk to health ; and which has bbeen brought to the attention of the employer, c) Shall attempt to resolve any matter referred to in paragraph(b) and if it is unable to do so, shall request the Director General to undertake an inspection of the place of work for that purpose ; and d) Shall have such other function as may be prescribed.

18. OCCUPATION SAFETY AND HEALTH (SAFETY AND HEALTH COMMITTEE) REGULATION 1996

19. Arrangement of Regulations PART 1- PRELIMINARY Regulation 1 - Citation of commencement. Regulation 2 - Interpretation Regulation 3 - Application Regulation 4 – Duties of employer. PART 2 – COMPOSITION OF SAFETY AND HEALTH COMMITTEE Regulation 5 - Membership of committee. Regulation 6 - Appointment of chairman and secretary of committee Regulation 7 - Appointment of other members of committee Regulation 8 – Adequate employee representation Regulation 9 - Vacancy Regulation 10 – Remove of member of committee PART 3 – FUNCTION OF SAFETY AND HEALTH COMMITTEE Regulation 11 – Function of committee Regulation 12 – Inspection of place of work Regulation 13 – Investigation into any accident, etc. Regulation 14 – Action to be taken on report and recommendation of committee. Regulation 15 – Matters to be considered by comittee Regulation 16 –Investigation of complaint Regulation 17 – Resolution of complaint Regulation 18 – Assistance of commitee Regulation 19 – Rules on safety and health Regulation 20 – Sub- committee PART 4 – MEETTINGS OF SAFETY AND HEALTH COMMITTEE Regulation 21 – Frequency of meetings of committee. Regulation 22 – Duty to provide facilities Regulation 23 – Inaugulai meeting Regulation 24 – Quorum Regulation 25 – Non-member may attend meeting Regulation 26 – Matters to be discussed at meeting Regulation 27 – Minutes of meeting PART 5 – PROVISIONS OF TRAINING AND INFORMATION Regulation 28 – Duty to ensure basic knowledge and functions of committee Regulation 29 – Duty to provide adequate training Regulation 30 – Duty to make avaible relevant document and information Regulation 31 – Information not to be supplied. PART – PENALTY Regulation 32 – Penalty

20. PART ll : COMPOSITION OF SAFETY AND HEALTH Membership of Committee Chairman (An employer or his authorised manager) Secretary (SHO @ appoint / ballot other if no SHO) Employer Representatives Employer Representatives Employee Membership 100 persons or less Min. 2 Employer rep. & 2 Employer rep. Above 100 persons Min. 4 Employer rep. & Employee rep Appoitment of Employer / Employer representatives: Nominated by employer. If nominated exceed the quota, ballot shall be held. If insufficient numbers of reps, the employer shall appoint the represent the employees.

21. (Cont.) Part ll : Composition of Safety and Health Committee An employer shall no penalise a member of the committee in any maner for being absent from his duties at work while carrying out the functions of the committee. Adequate employer representatives : To represent the various sections of a place of work . Vacancy : The vacancy shall be filled by person appointed in the same manner as the previous member of committee whose resignation or otherwise has created the vacancy.

22. (Cont.) Part ll : Composition of Safety and Health Committee Removal oh committee members Fails oh attend three consecutive meetings without chairman permission Has been found or declared to be of unsound mind. Becomes bankrupt As a representative of employees, he is no longer employed at the place of work. Has been convicted on, a charge in respect of ( i ) an offence involving fraund , dishonesty or moral turpitude; (ii) an offence under OSH law; or (iii) any other criminal offence. Unable or incapable of discharging his duties as a members.

23. PART III: FUNCTION OF SAFETY AND HEALTH COMMITTEE Assist in development of safety and health rules and safe systems of work. Review the effectiveness of safety and health programmes. Carry out studies on the trends of workplace incidents. Shall report to the employer of any unsafe or unhealthy condition or practices at the place or work together with recommendations for corrective actions. Review the safety and health policies at the place of work and make recommendations to the employer for any revision of such policies.

24. (Cont.) Part lll : Function of Safety and Health Committee Regulation 12. Inspection of place of work. Regulation 13. Investigation into any accident, etc. Regulation 14. Action to be taken on report by SHO / Chairman and recommendation by the committee. Regulation 15. Matters to be considered by committee. Regulation 16. Investigation of complaint. Regulation 17. Resolution of complaint. Regulation 18. Shall assist employer in OSH activities / program. Regulation 19. Prepare & promote rules on safety and health. Regulation 20. Form of Sub-committee.

25. (Cont.) Part lll : Function of Safety and Health Committee Matters to be considered by committee. Any other reports apart from those under regulation 14. which may be submitted by SHO. The safety audits submitted by safety and health auditiors . The reports and factual information provided by DOSH. The reports by other government agencies on matters pertaining to OSH.

26. How to Handle Safety Complaints?

27. Handling Complaint – 16& 17 If the committee does not agree with any of the reasons given by the employer or his, the committee shall make a request to DOSH to undertake an inspection of the place of work and to resolve the matter. OSH issues at work Affected employees make a complaint Employer/ authorised manager attend to the complaint . An employer implement every recommendation If for any reason he or his authorised manager is unable to implement any of the recommendations, he shall convey his reason to the safety and health committee The SH Committee investigate the matter & make a report & recommendation If employer / authorised manager unable to take immediate measures, the affected employee or the manager may refer the matter to the SH Committee

28. Part IV: Provisions of training and information An employer to ensure that members of the Safety and Health Committee have a basic understanding and knowledge of the functions of the committee under the Act. An employer to provide the members of a safety and health committee with adequate traning in OSH so as to enable them to perform the function of the committee effectively. Duty to make available relevant document and information by employer. The Act and all subsidiary legislation make under the Act. Applicable industry codes of practice and guidelines relating to OSH. Information about safety plans and their implementation, and any proposed changes to the safety plan affecting the safety and health of employees; Technical information about safety and health hazards and precautions. Information abaout operation procedures, systems of wok, and subtances for use at work and other relevant data pertaining to safety an health. Any other information as directed by the Director General for time to time.

29. The Occupational Safety and Health (Safety and Health Officer) Regulation 1997

30. Arrangement of Regulations Preamble Part I – PRELIMINARY Regulation 1: Citation and commencement Regulation 2: Interpretation Regulation 3: Application Part II – REGISTRATION OF A SAFETY AND HEALTH OFFICER Regulation 4: Registration Regulation 5: Application for registration Regulation 6: Qualification for registration Regulation 7: Certification for registration Regulation 8: Compulsory attendance in any continuos education programme for renewal of registration purpose. Regulation 9: Refusal of registration Regulation 10: Duration of registration Regulation 11: Director General may refuse to renew registration. Regulation 13:Cancellation of registration. Part III – NOTIFICATION OF SAFETY AND HEALTH OFFICER Regulation 14: Notification of person employed as a safety and health officer. Part IV – DUTIES OF AN EMPLOYER Regulation 15: Facilities Regulation 16: Continuous education programme Regulation 17: Investigation Part V – DUTIES OF SAFETY AND HEALTH OFFICERS Regulation 18: Duties of safety and health officer Regulation 19: Safety and health officer to submit report Regulation 20: Action to be taken on report Part VI – MISCELLANEOUS Regulation 21:Dealth, sickness and leave of absence of a safety and health officer. SCHEDULE I SCHEDULE II

31. Part II – Registration of Safety and Health Officer No person shall act as a safety and health officer unless he is registered with Director General. The Director General shall issue certificate of registration. It valid for a period of three years from the date of registration. A person who is registered as a SHO shall attend any continuous education programme (CEP) at least once in a year for the purpose of renewal registration. Cancellation of registration : Has ceased to became a safety and health officer. Has been convicted of any offence under the Act or any regulations made under the Act. Has not met any requirements stipulated under these Regulation or any order made by the Minister under subsection 29(4) of theAct ; or Has obtained registration by misrepresentation or fraud.

32. Part III – NOTIFICATION OF SAFETY AND HEALTH OFFICER An employer shall notify in writing to the Director General within one month of any- Appoiment of a safety and health officer Termination or resignation of a safety and health officer. Note: In a case of death, sickness or absence from work of safety and health officer, the Director General may, notwithstanding the provisions of these Regulation, authorised the employer, by certificate in writing, allow work to be carried out for a period not exceeding three calender month without the safety and health officer (Reg.21).

33. Part IV – DUTIES OF AN EMPLOYER To advice the employer or any person in charge of a place of work on the measures to be taken in the interests of safety and health of the person employed in the place of work. To inpect the place of work, is of such nature liable to cause bodily injury to any person working in the place of work. To investigate any incident which has happened in the place of work. To assist the employer or the safety and health committee. To become secretary to the safety and health committee & perform all function of a secretary as specified in that Regulation.

34. (Cont.) Part IV : Duties of SHO 6. To assist the safety and health committee in any workplace inspection for the purpose of checking the effectiveness and efficacy of any measures taken in compliance with OSHA. 7. To collect, analyse and maintain statistics on any incident. 8.To assist DOSH officer in carrying out his duty under the Act or any regulations made under the Act; and 9. To carry out any other instruction made by the employer or any other person in charge of the place of work on any matters pertaining to safety and health of the place of work. 10. Before the tenth of a preceding month, submit a report pertaining to his activities to the employer – An employer or any person in charge of a place of work after receiving the report shall not later than two week after the receipt discuss the report with the safety and health officer.

35. BEST PRACTICES YOU SHOULD BE DOING

36. Purpose of Safety & Health Committee To foster cooperation and consultation between management and workers in identifying, evaluating and controlling hazards at workplaces. An effective channel of communication to exchange ideas to solve OSH problems. To enhance interest and motivation of all groups of management and workers at place or work in Safety and Health.

37. #1: How to get Safety & Health Committee started? (Survey) 1. PLAN Appoint chairman& secretary. Appoint (selection) of other members representatives. Appointment / authorisation letter. Preparation for Meeting: Agenda, invitation & facilities. Resources planning Setting Objectives. Plan OSH programs / activities. 2. DO Inaugural meeting Scheduled meetings. Incident investigation meeting. Functions as prescribed in act/regulation. Consultation & Participation Conduct workplace inspection. Conduct incident investigation. Manage employee complaints. Handling OSH documentation. Excute OSH programs/ activities.

38. (Cont.)How to get Safety & Health Committee started? 3. CHECK Review Minutes of meeting. Study Incident trends. Review Incident Investigation report. Review SHO report. Review OSH program. Review OSH Perfomance . 4. ACT Follow-up on/ Next Action – Correction, Corrective Action, Preventive Action & Recommendation. Meeting Workplace Inspection. Incident Investigation Complaint DOSH audit SHO report. OSH Performance.

39. #2: Be a Change Agent A person who helps as organization/ part of an organization, to transform how it operates. A person who can make charge happen by inspiring and influencing others. 5 SAFETY TRAITS

40. #3 : DEVELOP A TEAM CHARTER A team charter will help you create a blueprint for the engine behind a project: a well-balance team. As co-created document, the team charter will help clarify the team’s direction while establishing boundaries.

41. #4: THE RECIPE FOR STRONG COMMITEE Clear & Common Goals Clear Roles& Responsibilities Open & Clear Communication Effective Decision Making Balanced Participation Respect Managed Conflict Trust Co-ordinate & Co-operate Shared Leadership Reference : The Preiffer Book of Successful Team-Building Tool : The Best of the Annuals by Elaine Biech

42. #1: Clear & Common Goal Everyone in the team clearly Understands : Vision Purpose Goal

43. #2. Clear Roles & Responsibilities Chairman Employer or Authorised Manager shall be chairman. Accountable to top management Facilitates meetings Ensures agenda is followed Ensures everyone is heard 2. Secretary Person employed as Safety & Health Officer If no SHO, chairman may appoint another person or SHC may appoint by ballots ( sulit ) from members.

44. S A F E T Y & H E A L T H C O M M I T T E E Management Representatives : Appointed by Employer Min 2 persons ( < 100 employees ) Min 4 persons ( > 100 employees ) Workers Representatives : Selected by workers Appointed by employer Min 2 persons ( < 100 employees ) Min 4 persons ( > 100 employees ) Appointment

45. PPT-057-08 11 Members’ Responsibilities Attend meetings Notify all employees in your area that you are their representative on the Committee Be watchful for unsafe conditions and acts and report them Be responsive to employee concerns; follow up Ask employees for safety suggestions and concerns Discuss safety issues with employees Members ’ Responsibilities

46. Employees Representatives ( Wakil Pekerja ) Nominated from employees If number exceeded the vacancies…. ballot If no representatives, employer shall appoint Shall represent various section of work place Any vacancy shall be replaced in the same manner as the previous member. Do not penalise workers who absent due to their duties as SHC members Dicalonkan daripada pekerja Jika bilangan melebihi kekosongan … undi Jika tiada wakil, majikan hendaklah melantik mereka Hendaklah mewakili pelbagai bahagian tempat kerja Sebarang kekosongan hendaklah diganti dengan cara yang sama seperti ahli terdahulu . Jangan menghukum pekerja yang tidak hadir kerana tugas mereka sebagai ahli SHC Appointment

47. #3. Open & Clear Communication Team members must fell free to express their thought and opinions at any time.

48. #4. Effective Decision Making There have been a lot of cases when group decisions led to a team’s or company’s failure. What is Groupthink ?

49. 03 Incident Management Overview of Incident Management? Incident Management Proses / Component. What does the law say? ( Including NADOPOD regulations). Accident Causation theory. Best practices you should be doing: Investigation Planning, Root Causes Analysis & Report Writing.

50. Overview of Incident Management An incident management is the process of identifying and analyzing hazards and risks in order to come up with effective mitigation and controls that intend to limit incident’s disruption tooperations , minimize negative impact, and prevent recurrence. An incident magement system is the effective and systematic use of all resources (people’s effort, processes & tools) to manage incident.

51. What is an Incident? An unexpected. Unplanned event in a sequence of event. That occurs through a combination of causes. That occurs throught a combination of causes. Which result in: Physical harm to people, property damage, near miss & environmental pollution.

52. Incident Categories Incident Accident Dangerous Occurrence Occupational disease / Poisoning Near Miss Fatal Non-Fatal Serious injury First Aid Medical treatment 1 st Schedule, NADOPOD regulations 2st Schedule, NADOPOD regulations 3st Schedule, NADOPOD regulations

53. State the category of the accident 0 Accident DO Dangerous occurrence ODP Occupation disease / poisoning

54. State the category of the accident 0 Accident DO Dangerous occurrence ODP Occupation disease/ poisoning

55. What does the law say?

56. Occupational Safety and Health (Safety and Health Committee) Regulations 1996 11. Functions of committee

57. Occupational Safety and Health (Safety and Health Committee) Regulations 1996 18. Duties of Safety and Health Officer

58. Occupational Safety and Health (NADOPOD) Regulations 2004

59. Occupational Safety and Health Act 1994, Act 514

60. Occupational Safety and Health (NADOPOD) Reg. 2004

61. Occupational Safety and Health (NADOPOD) Regulations 2004

62. Occupational Safety and Health (NADOPOD) Regulations 2004

63. Occupational Safety and Health (NADOPOD) Regulations 2004

64. Occupational Safety and Health (NADOPOD) Regulations 2004

65. Occupational Safety and Health (NADOPOD) Regulations 2004 10. Records Regulation

66. INCIDENT INVESTIGATION

67. A. Model of Accident Causation

68. Incident Investigation Process Flow

69. What is an Accident Investigation? Accident investigation is a process of systematic collection (KUMPUL) and analysis of information (ANALISA) relating to an accident investigation. Any accident investigation mechanism will try to identify “Room for Improvement”. To find facts that can lead to corrective actions, not to find fault.

70. Why conduct accident investigation?

71. Why conduct accident investigation?

72. Incident Investigation Process Flow

73. Incident Investigation Process Flow Incident Investigation Process Flow

74. Two things may disappear after incident occurred

75. Plan the investigation

76. Step 1: Form the Investigation Team The perfect investigation team does not exist. The perfect investigation team does not exist. Members depends on severity of the incident. Differences in personality, and differences in life and career experience can greatly enhance the quality of an investigation. Members depends on severity of the incident. Differences in personality, and differences in life and career experience can greatly enhance the quality of an investigation.

77. Team Team Selection

78. Guide for Investigation Team Appointing a team chairperson to determine the direction of an investigation, assign tasks, set deadlines and communicate with upper management. Decide when you will do the various necessary tasks such as interview witnesses or walk the site. Set up system for storing all investigation information and keeping it safe. Set up your ‘investigation headquarters’ right away. Make sure that everyone feels able to input information.

79. Guide for Investigation Team Postpone judgment – consider that nothing is obvious, even if it seems so. E n c o u ra g e o p e n n e ss w i th in th e t eam. L i s t en t o o th er s . There are no stupid questions . Build on each other’s ideas . Do not discount the apparently naïve idea. Try to disprove any hypothesis .

80. Step 2: Develop Plan for Investigation Defines the scope of the investigation . Provides a launching point for the investigator to begin the investigation N a me s all p ar t ies t o th e i n v e s t i g a t io n . L i s t s a c t i v iti e s a n d d e a dl i n e s . Shows who is responsible for performing each task. Outlines risks to the investigation.

81. Categories of Evidence Evidence : Something that makes another thing obvious & clear

82. Case Study : Too Much To Lose https://youtu.be/K8N-cKbKeI4

83. Trend Analysis

84. 06 Committee Committee

85. What does the law say ? A safety and health committee shall meet as often as may be necessary commensurate with the risks attendant on the nature of work at the place of work but shall not meet less than once in three months . A meeting shall be called immediately in the event of an accident which results in loss of life or serious bodily injury to any person, a near-miss accident, a dangerous occurrence or any other situation which calls for immediate attention in order to ensure the safety and health of employees at the place of work. Frequency of meetings, min. once in 3 months. An em p l o y er t o p r o v i d e f a c i l iti e s f or me e t i n g .

86. What does the law say ? Inaugural meeting to focus on OSH policy, plan & proposal to establish safe & healthy workplace. An employer may appoint his authorised manager to chair a meeting of the committee in his absence. Quorum – min. 1 chairman, 1 Secretary & not less than half of the members Committee may invite non-member may attend meeting. Matters to be discussed at meeting (meeting agenda). Minutes of meeting – at least 2 weeks after the meeting

87. Meeting Purposes Information exchange. Assignment(s). Highlight issues / complaints. Generate ideas / solutions. Decision making. Persuasion. Relationship

88. Meeting Agenda Opening meeting. Review of previous MOM – Action Item. HSE Performance – leading & lagging indicator. Team member presentation & Call To Action Discussion – such as project progress, committee activities, incident lesson learnt, etc. Other matters.

89. Format of Meeting Agenda

90. The Leader

91. The Recorder

92. The Participant

93. The Presenter

94. The Timekeeper

95. Meeting Etiquette

96. Exercise : How to run effective meeting? Asks the Participants to think back and remember a meeting they attended that was a nightmare in their opinion. They don’t have to think of the same meeting and they keep this information to themselves. Repeat the process for Good Meetings and Brilliant Meetings. One point per post-it.

97. Best Practices

98. Writing Meeting Minutes

99. Group Decision making

100. Group Decision-Making

101. K.I.C.K K eadaan I mplikasi C adangan K elebihan

102. 04 Workplace Inspection What is Workplace Inspection? What does the law say? Workplace Inspection Process Flow. Exercise : Performing workplace inspection

103. What is Workplace Inspection? A workplace inspection is an event in which the workplace is inspected to- Identify existing and potential hazards. Determine underlying causes of hazards. Monitor steps taken to eliminate hazards or control the risk. Recommend corrective action. Listen to the concerns of workers & supervisors. Gain further understanding of jobs and tasks. Promote & monitor compliance with OSH legislation

104. What does the law say ? Inspect the place of work at least once in every three months. Further inspections of any place of work to check on the effectiveness of the measures taken. Discuss the observation finding & in the opinion of the committee, are prejudicial to the safety and health of any person employed therein, shall record the finding. Make recommendations to the employer on the remedial measures to be taken & shall record such recommendations in the report

105. Principles of Effective Workplace Inspection Draw Attention To The Presence Of Any Immediate Danger. Shut Down & “ Lock -out “ Any Hazardous Items That Cannot Be Brought To A Safe Operation Standard Until Repaired Do Not Operate Equipment. Ask The Operator For A Demonstration. Allow “ On-The -Spot “ Recording Of All Findings Before They Are Forgotten. Do not try to detect all hazards simply by relying on your senses. Take photographs if you are unable to clearly describe what you found.

106. Workplace Inspection Process

107. Workplace Inspection Process Flow

108. Total Observation Questioning & Conversation Document review

109. Total Observation

110. Principles of Prevention

111. Hierarchy of Control

112. Hierarchy of Control

113. 05 Incident Management What is an Incident ? What does the law say? Why Conduct Incident Investigation? Accident Causation Theory General Principles for Incident Investigations. Incident investigation process. Incident trend analysis.