EFFECTIVE WRITTEN COMMUNICATION.pptx

Effective written communication is the ability to convey information, ideas, or messages through the written word in a clear, concise, and organized manner that is easily understood by the intended audience. It involves choosing the appropriate language and tone, organizing information logically, and using proper grammar and spelling.

1. EFFECTIVE WRITTEN COMMUNICATION

2. WRITTEN COMMNUICATION Meaning Types Importance Advantages Disadvantages Process Difference between verbal and written communication

3. 1. Written communication involves any type of message that makes use of the written word. 2. Written communication is the most important and the most effective of any mode of business communication. 3. Written communication is very common business situations, so it’s important for everyone in an organization, from the employee to the chief Executive Office, to develop effective written communication skills.

4. To be effective written communication should be: Completeness Clarity Correctness Conciseness Courtesy Consideration Concreteness

5. TYPES OF WRITTEN COMMUNICATION FORMAL (official letter, business letter, circular, notices , pamphlets, leaflets, press release, press report, reports of departmental heads, auditors questionaries, manuals) INFORMAL (Personal letters , personal assay)

6. Importance of written communication It is different from oral communication. The clear expressions of ideas Grammar plays a huge part Logical organisation Clear flow of ideas

7. Advantages of written communication Easy to preserve Easy presentation of complex matters Permanent record Prevention f wastage of time and money Accurate presentation Delegation of authority Longevity and used as a reference Effective communication Maintaining image Proper information Less distortion property Controlling tool Easy to verify

8. Disadvantages of written communication Expensive Time consuming Useless for illiterate persons Difficult to maintain secrecy Delay in response and decision making Complex words Lack of direct relation

9. Effective written communication Written communication should be proceeded with thought and analysis Written communication must be in clear, correct, simple and easy language The writer should have the sound knowledge of the subject dealing with The writer must be careful regarding correctness of the information Writer should have a sound knowledge of language regarding spelling and grammatical words

10. Process of written communication

11. Why is writing so important All holy books, ither Geeta, Koran or bible, they were written 1000’s of year ago but still widely followed and read. That’s the power of written communication!

12. Why did Shrimad. Valmiki read before writing the great Indian epic till date RAMAYANA. ? Writing requires good skills, passion and interest. Passionate writers had changed so many lives. Where I would like to quote some examples…