Employee Induction.pptx

induction presentation

1. Employee Induction Presented by Engr. Mohsin

2. Company Overview Write Company Overview Here

3. Since the founding days of our company, our vision has remained consistent. That is, to allow everyone to be able to keep and share the best experiences of their lives with the highest level of east as well as affordability. Our Vision Since the inception of our company, our mission has been to build a company culture that revolves around transparency and encouragement. We hope to translate this culture into the products we build. Our Mission

4. Awards won Total Employees Happy customers Customer Retention 84 751 115K 72% Highlights With our strong leadership team and Rockstar employees, our companies have grown amazingly over the past two decades. As we increase our customer reach, we also maintain a healthy retention rate and overall customer satisfaction. Our team has also grown to be almost 800 full time employees, who collectively helped the company win over 80 awards.

5. Leadership Team Chief Executive Officer Chief Financial Officer QHSE Director Head of Operations Name Email Here Name Email Here Name Email Here Name Email Here

6. CEO CFO Reporting Structure In our effort to encourage transparency and mitigate bureaucratic complexities, you’re always welcome to communicate with any level of employees from any team directly. For tasks specifically pertaining to your team, however, we encourage you to communicate with your direct manager first. QHSE Director Head of Operations Director of Finance Asst Dir of Finance Team Lead A Team Lead B Team Lead A Team Lead B Team Lead A Team Lead B QHSE Sr. Manager QHSE Manager Construction Manager Site Managers

7. Brand pillars are the foundation that set our company apart from our competitor. Our four main pillars can be categorized into purpose, perception, personality, and position. As employees on the team, you’re also carrying yourself as our brand ambassadors. Purpose Perception Personality Position Brand Pillars Define and provide more details about this pillar of your company’s brand and image in this section. Define and provide more details about this pillar of your company’s brand and image in this section. Define and provide more details about this pillar of your company’s brand and image in this section. Define and provide more details about this pillar of your company’s brand and image in this section.

8. Flexibility Balance Mobility Transparency Team Culture & Shared Values Communications between and within teams should always reflect the true state of affairs and withhold no crucial information. Taking employee needs into consideration and allowing changes to be made to their job duties whenever necessary. We respect your work life balance because we believe that it is crucial to ongoing productivity. Let us know how we can help. We want you to learn and grow from your position and are open to promotional opportunities and continuing education.

9. Our Main Products A B C D Insert more details about this product here, such as its history, user base, and impact on our company and overall branding. Product A Insert more details about this product here, such as its history, user base, and impact on our company and overall branding. Product B Insert more details about this product here, such as its history, user base, and impact on our company and overall branding. Product C Insert more details about this product here, such as its history, user base, and impact on our company and overall branding. Product D

10. All employees, regardless of full time or part time hours worked, are considered as W-2 employees. For tax or accounting advise, please be sure to check with your personal accountant. We do not discriminate against employees and job applicants based upon certain characteristics, such as age, race, color , creed, sex, religion, and disability. Background Checks General Employment Rules Immigration Laws To verify your identity, we perform a standard background check for any misleading information, criminal record, bankruptcy history, and credit report. Status and Classification We follow the Form I-9 requirements to verify the employment eligibility of new hires and make sure not to impose more demanding requirements on non-citizens. Equal Employment Opportunity

11. Payment Schedule Payments are made via either direct deposit or physical check on the 15 th and last day of every month. If you have selected check as your method, your check will be mailed to your address on file. If you selected direct deposit but need to change your banking information, please contact HR as soon as possible. Jan 31st Feb 15th Feb 29th Mar 15th Jan 1 – Jan 15 Jan 16 – Jan 31 Feb 1 – Feb 15 Feb 16 – Feb 29 Pay Date Pay Period

12. Pre-tax deductions Employee withholding Post-tax deductions Health benefits are considered pre-tax contributions. If you make contributions to retirement funds such as 401K then that can also be a pre-tax deduction. Federal income tax, state income tax, as well as your share of FICA and SDI are all withheld from your pay on each pay check. Common post-tax deductions include retirement funds, wage garnishments, and union dues. Please check with your personal accountant for tax advice.. Paycheck Deductions

13. 10 Public Holidays 12 Work Remote Days 15 PTO Days Work Remote & Paid Time Off All employees have these days off: Martin Luther King, Jr. Day, Presidents Day, Easter, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas Day. Out of consideration for lengthy commute time in the city and for those who live far, we allow 12 work remote days per year. Please note that a maximum number of 2 work remote days are allowed per month. Paid Time Off Days are accrued on a monthly basis throughout the year. All unused PTO days will be rolled over to the following year(s). Please submit your PTO request at least one week before the planned dates.

14. Work Hours & Attendance We’re happy to offer reasonable flexibility to your schedule. As a full time employee, please just note that you are still required to fulfil your 8-hour per day requirement. Please see below for core working hours, attendance policies, medical leave, and maternity leave policies. Hours Normal office hours are Monday to Friday, 9am to 5pm Lunch hours and break times are flexible within reason Salaried employees are not paid for any overtime hours Attendance Normal business hour attendance expected unless otherwise noted You may work remotely from our other office locations Attendance for team retreats encouraged but not required Medical 5 paid sick days per year, cannot be rolled over to next year Notify your immediate supervisor as soon as you can You should not use sick days for non-medical reasons Maternity 12 weeks of total maternity leave: 2 paid weeks and 10 unpaid Please notify HR if you need special accommodations upon returning

15. Expenses & Reimbursements Traveling Entertainment Learning Equipment Transportation to travel to business activities and back, such as ridesharing, flights, trains, buses etc. Meals, admissions, drinks, activities etc used to advance business pursuits or client relations. Courses, seminars, conferences, training programs directly related to your job functions Gadgets, software, and stationary required to perform and carry out your job functions. Digital or hard copy of receipts required. Amount must be within reasonable limits for its purpose. Digital or hard copy of receipts required. Must detail client activities involved and results. Approval note from direct manager prior to enrolling. Provide digital or hard copy of receipts. Approval note from direct manager before purchase. Provide digital or hard copy of receipts. Expense Type Reimbursement

16. Benefits Other Perks We want to do our best to make sure you have the resources to be healthy and enjoy stability for not just the time being but also for your future. Because of this, all full time employees are offered a comprehensive benefits package. Health insurance Dental and vision insurance Profit sharing plan Disability insurance Matching 401K Additionally, we have also established partnerships with various local favourites and wellness centers that now offer our employees complimentary sessions or special discounts. You can also add a family member to those perks. Free gym membership Free meditation sessions 20% discount at eateries Free movie night every month Weekly catered lunches

17. Drugs, alcohol, and smoking Workplace Conduct Possession and/or use of drugs, alcohol, and smoking are strictly prohibited at or within the vicinity of office. Sexual harassment It is illegal for employers to allow anyone to be sexually harassed at work by anyone else, regardless of sex, gender, or sexual orientation. Workplace discrimination Discriminatory practices include bias in hiring, promotion, job assignment, termination, compensation, retaliation, and various types of harassment. Complaints and investigation If you are a victim of any form of discrimination or harassment, or if you are a witness of such, please report to HR as soon as possible.

18. In order to provide better nourishment and convenience for our employees, we keep snacks around the office and in the kitchen area. Please be aware that that if you have any food allergies to check the food labels. If you’re experiencing any allergic reaction that requires medical attention, please notify the front desk immediately. Allergy Warning Our office is open from 9am to 6pm. If you need before or after hour access, please use your key. If you do not have your key card, please dial the security office to be buzzed in. Since this is an open office space, we advise that you keep your important belongs locked or take them home at the end of the day. Shared Spaces You can also connect to our Wifi network on your cellular devices and tablets. Our only ask is that you use your smart devices responsibly and in a way that will not distract your colleagues. Personal calls should be taken outside or in a communal area. If you need to take calls at your desk, please use headset instead of speaker. Cell Phones & Other Tech General House-Keeping

19. 1 QHSE Policy Write Policy overview Here Write policy main points here 2 Write policy main points here 3 Write policy main points here 4 Write policy main points here

20. Unacceptable to Wear Acceptable to Wear Clothing for the beach, yard work, dance clubs, exercises Clothing that reveals too much or any body part Clothing that has words or pictures that may be offensive Flip flops, shower shoes, or athletic shoes of any kind Mini skirts or casual shorts of any kind Branded clothing with company logo Slacks, tailored or nontailored pants of various types Dresses, skirts, or coord sets with comfortable coverage Flats, heels, laced up shoes, ankle boots, or tall boots Tasteful and nonexcessive use of accessories

21. 1 2 3 Termination and Resignation Our employees are our biggest assets, but sometimes things might not work out or you might decide to take a different direction. In either case, a three-week notice (either of termination or of resignation) must be given. Any unused PTO will be paid out as a bonus with your last pay check, which you will receive 15 days after your last day. Insurance benefits will remain effective for one month after your last day. Notice given Prepare for departure Last day If resigning, you must provide your direct manager and head of HR an official letter of resignation 3 weeks before your projected last day. In case of termination, you will receive an official letter of termination from head of HR in person as well as direct communication from direct manager. Your direct manager will outline the remaining tasks to be completed before your last day. Please also use this time to pass on any projects to your team mates or any new hires being trained. All legal paperwork will be processed and exit interview will be conducted during your last week. Please ensure that you clean your desk and clear out all your belongs on or before your last day. You will be required to turn in your keys and key card to HR before you leave the office on your last day. Employee ID, portal access, and email will be deactivated and you must return all equipment belong to the company.

22. Location & Community We’re excited that you’re joining us at our new office location in Los Angeles. This is our first branch outside our headquarter in New York. Located right next to the coastline of Silicon Beach, we are immersed in a community that’s built upon ideas and open innovation. To encourage employee happiness and make the most use of this community, we have the following benefits: Weekly team lunch Monthly team happy hour Quarterly office retreat Ability to work from NY office Discounts to neighborhood eateries

23. Check-in Timeline 7 Days 30 Days 90 Days Safety, harassment, compliance training Job training with team members Review of handbook and guidelines Role expectations and responsibilities Internal software and procedures Review and record what’s working well Review and record areas to improve on Ensure employee has necessary resources Solicit feedback from managers and peers Schedule 90 day check-in meeting next Review employee work performance Review and record areas to improve on Deliver specific project feedback Goal set to achieve max potential Plan for deadlines, initiatives, and changes

24. Directory Human Resources Contact: Name Here Email Here Direct number – Ext Accounting and Payroll Contact: Name Here Email Here Direct number – Ext IT and Tech Support Contact: Name Here Email Here Direct number – Ext Office and Admin Contact: Name Here Email Here Direct number – Ext Building Security Contact: Name Here Email Here Direct number – Ext Sales Department Contact: Name Here Email Here Direct number – Ext QHSE Department Contact : Name Here Email Here Direct number – Ext Operations and Compliance Contact: Name Here Email Here Direct number – Ext

25. 10/1 10/14 10/7 Timeline & Recap Two weeks prior to start day Offer letter signed Background check completed Drug screening passed Employee verification done Direct deposit set up Benefits enrolment done Policy documents handled One week prior to start day Broader team discuss initiatives Cross-functional partners Computer and equipment Email account set up Add to company calendars Badge, keys, and key card Access to portals granted Welcome email dispatched Start day (we are here) Work space cleaned and set up Introduced to each team member Host first check-in and agenda items Go over employee handbook Take office and building tour Show safety procedures Phone systems and access Coordinate welcome lunch Assign buddy for onboarding

26. 10/21 One week after start day Safety training Sexual harassment training Compliance training Job training Familiarity with role expectations Familiarity with points of contact 1/14 11/14 Timeline & Recap (Cont.) 30 days after start day 90 days after start day Review and record what’s working well Review and record what’s not working Review day-to-day performance Ensure necessary resources are there Examine first project or work product Solicit feedback from managers Solicit feedback from other peers Solicit feedback on onboarding Schedule 90-day check-in meeting Employee work performance (time) Employee work performance (quality) Consider feedback from other employees Highlight success of well-done project Ask what’s been enjoyable so far Go over what needs more attention Goals, deadlines, and initiatives set

27. Let’s Stay Connected! Your participation in and support of our online presence is always much appreciated! We love interacting with our employees just as much as we do our customers. Please follow us on the following social media platforms! Employee Portal Facebook Twitter Linkedin www. c ompanyaccess.com Login: your company email Password: set your own pass Facebook.com / ourcompany Please like and follow page Please feel free to post/comment t witter.com / ourcompany Please follow this account Please like, reply, and retweet Linkedin link here Please follow this account Please like posts and watch stories

28. Contact HR Whether it’s to report a problem, provide feedback and suggestions for employee satisfaction, or to ask any questions, please feel free to reach out to your Human Resources team any time. In addition to your direct managers, your HR department can be a great resource to address any housekeeping questions. We Also ask that you contact us right away if you witness any behaviour or incidents that need to be addressed, even when you were not personally involved in the matter. Thank you for your cooperation! Director of HR: Name Email [email protected] Direct number and ext

29. Welcome to our family We’re excited to make great strides with you

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