Empowerment-Technologies-G11-W4-Q1-1.pptx

g11 studies

1. Empowerment Technologies (WEEK 4)

2. Learning Goals and Standards Use several conditional functions available in MS Excel Create a MS Excel formula Edit MS Excel formula Compute using autosum, average and counta function Identify the Mix and max function Involve in Sunday mass by identifying the different parish in the municipality

3. Introduction Examine the data below: SET A 2+2+2 2+3+4 3 SET B Sum ( A1:A3) Average ( A1:A3)

4. Introduction The Data on set A show mathematics equation while set B shows excel functions. Both performs the same operations One of the most powerful features in Excel is the ability to  calculate  numerical information using  formulas . Just like a calculator, Excel can add, subtract, multiply, and divide. In this lesson, we'll show you how to use  cell references  to create simple formulas.

5. MS Excel ( Intro to formulas) Lesson Proper

6. Mathematical operators Excel uses standard operators for formulas, such as a  plus sign  for addition ( + ), a  minus sign  for subtraction ( - ), an  asterisk  for multiplication ( * ), a  forward slash  for division ( / ), and a  caret  ( ^ ) for exponents.

7. Understanding cell references All formulas in Excel must begin with an  equals sign  ( = ). This is because the cell contains, or is equal to, the formula and the value it calculates. While you can create simple formulas in Excel using numbers (for example,  =2+2  or  =5*5 ), most of the time you will use  cell addresses  to create a formula. This is known as making a  cell reference .

8. Understanding cell references In the formula below, cell A3 adds the values of cells A1 and A2 by making cell references:

9. Understanding cell references When you press Enter, the formula calculates and displays the answer in cell A3:

10. Creating Formula By combining a mathematical operator with cell references, you can create a variety of simple formulas in Excel. Formulas can also include a combination of cell references and numbers, as shown in the examples.

11. Creating Formula – Step 1 We'll use a simple formula and cell references to calculate a budget. Select the  cell  that will contain the formula. In our example, we'll select cell  D12 .

12. Creating Formula – Step 2 Type the  equals sign (=) . Notice how it appears in both the  cell  and the  formula   bar .

13. Creating Formula – Step 3 Type the  cell address  of the cell you want to reference first in the formula: cell  D10  in our example. A  blue border  will appear around the referenced cell.

14. Creating Formula – Step 4 Type the  mathematical operator  you want to use. In our example, we'll type the  addition sign  ( + ).

15. Creating Formula – Step 5 Type the  cell address  of the cell you want to reference second in the formula: cell  D11  in our example. A  red border  will appear around the referenced cell.

16. Creating Formula – Step 6 Press  Enter  on your keyboard. The formula will be  calculated , and the  value  will be displayed in the cell. If you select the cell again, notice that the cell displays the result, while the formula bar displays the formula.

17. Creating Formula If the result of a formula is too large to be displayed in a cell, it may appear as  pound signs  (#######) instead of a value. This means the column is not wide enough to display the cell content. Simply  increase the column width  to show the cell content.

18. Copying formulas with the fill handle Formulas can also be  copied  to adjacent cells with the  fill   handle , which can save a lot of time and effort if you need to perform the  same calculation  multiple times in a worksheet. The  fill handle  is the small square at the bottom-right corner of the selected cell(s).

19. Copying formulas with the fill handle Step 1 Select the cell containing the formula you want to copy. Click and drag the  fill handle  over the cells you want to fill.

20. Copying formulas with the fill handle Step 2 After you release the mouse, the formula will be copied to the selected cells.

21. Editing a formula Sometimes you may want to modify an existing formula. In the example below, we've entered an incorrect cell address in our formula, so we'll need to correct it.

22. Editing a formula – Step 1 Select the  cell  containing the formula you want to edit. In our example, we'll select cell  D12 .

23. Editing a formula – Step 2 Click the  formula bar  to edit the formula. You can also  double-click  the cell to view and edit the formula directly within the cell.

24. Editing a formula – Step 3 A  border  will appear around any referenced cells. In our example, we'll change the first part of the formula to reference cell  D10  instead of cell  D9 .

25. Editing a formula – Step 4 When you're finished, press  Enter  on your keyboard or select the  Enter  command in the formula bar.

26. Editing a formula If you change your mind, you can press the  Esc  key on your keyboard or click the  Cancel  command in the formula bar to avoid accidentally making changes to your formula.

27. MS Excel (Functions) Lesson Proper

28. MS Excel Functions A  function  is a  predefined formula  that performs calculations using specific values in a particular order. Excel includes many common functions that can be used to quickly find the  sum ,  average ,  count ,  maximum value , and  minimum value  for a range of cells. In order to use functions correctly, you'll need to understand the different  parts of a function  and how to create arguments to calculate values and cell references.

29. The Parts of a Function In order to work correctly, a function must be written a specific way, which is called the  syntax . The basic syntax for a function is the  equals sign (=) , the  function name  (SUM, for example), and one or more  arguments . Arguments contain the information you want to calculate. The function in the example below would add the values of the cell range A1:A20.

30. Working with Arguments Arguments can refer to both  individual cells  and  cell ranges  and must be enclosed within  parentheses . You can include one argument or multiple arguments, depending on the syntax required for the function.

31. Working with Arguments For example, the function  =AVERAGE(B1:B9)  would calculate the  average  of the values in the cell range B1:B9. This function contains only one argument.

32. Working with Arguments Multiple arguments must be separated by a  comma . For example, the function  =SUM(A1:A3, C1:C2, E1)  will  add  the values of all of the cells in the three arguments.

33. Creating a Function There are a variety of functions available in Excel. Here are some of the most common functions you'll use: SUM : This function  adds  all of the values of the cells in the argument. AVERAGE : This function determines the  average  of the values included in the argument. It calculates the sum of the cells and then divides that value by the number of cells in the argument.

34. Creating a Function COUNT : This function  counts  the number of cells with numerical data in the argument. This function is useful for quickly counting items in a cell range. MAX : This function determines the  highest   cell value  included in the argument. MIN : This function determines the  lowest cell value  included in the argument.

35. AutoSum Function The  AutoSum  command allows you to automatically insert the most common functions into your formula, including SUM, AVERAGE, COUNT, MIN, and MAX. In the example below, we'll use the  SUM  function to calculate the  total cost  for a list of recently ordered items.

36. AutoSum Function – Step 1 Select the  cell  that will contain the function. In our example, we'll select cell  D13 . ₱ ₱ ₱ ₱ ₱ ₱ ₱ ₱ ₱ ₱

37. AutoSum Function – Step 2 In the  Editing  group on the  Home  tab, click the  arrow  next to the  AutoSum  command. Next, choose the  desired function  from the drop-down menu. In our example, we'll select  Sum .

38. AutoSum Function – Step 3 Excel will place the  function  in the cell and automatically select a  cell range  for the argument. In our example, cells  D3:D12  were selected automatically; their values will be  added  to calculate the total cost. If Excel selects the wrong cell range, you can manually enter the desired cells into the argument.

39. AutoSum Function – Step 3

40. AutoSum Function – Step 4 Press  Enter  on your keyboard. The function will be  calculated , and the  result  will appear in the cell. In our example, the sum of D3:D12 is  $765.29 .

41. AutoSum The  AutoSum  command can also be accessed from the  Formulas  tab on the  Ribbon .

42. AVERAGE FUNCTION If you already know the function name, you can easily type it yourself. In the example below (a tally of cookie sales), we'll use the  AVERAGE  function to calculate the  average number of units sold  by each troop.

43. AVERAGE FUNCTION – Step 1 Select the  cell  that will contain the function. In our example, we'll select cell  C10 .

44. AVERAGE FUNCTION – Step 2 Type the  equals sign (=),  and enter the desired  function name . You can also select the desired function from the list of  suggested   functions  that appears below the cell as you type. In our example, we'll type  =AVERAGE .

45. AVERAGE FUNCTION – Step 3 Enter the  cell range  for the argument   inside  parentheses . In our example, we'll type  (C3:C9) . This formula will add the values of cells C3:C9, then divide that value by the total number of values in the range.

46. AVERAGE FUNCTION – Step 4 Press  Enter  on your keyboard. The function will be calculated, and the  result  will appear in the cell. In our example, the average number of units sold by each troop is  849 .

47. COUNTA FUNCTION The use of COUNTA function is to count the total number of items in the  Items  column. Unlike COUNT,  COUNTA  can be used to tally cells that contain data of any kind, not just numerical data.

48. COUNTA FUNCTION – Step 1 Select the  cell  that will contain the function. In our example, we'll select cell  B17 .

49. COUNTA FUNCTION – Step 2 Click the  Formulas  tab on the  Ribbon  to access the  Function Library .

50. COUNTA FUNCTION – Step 3 From the  Function Library  group, select the desired  function category . In our example, we'll choose  More Functions , then hover the mouse over  Statistical .

51. COUNTA FUNCTION – Step 4 Select the  desired function  from the drop-down menu. In our example, we'll select the  COUNTA  function, which will count the number of cells in the  Items  column that are not empty.

52. COUNTA FUNCTION – Step 5 The  Function Arguments  dialog box will appear. Select the  Value1  field, then enter or select the desired cells. In our example, we'll enter the cell range  A3:A12 . You may continue to add arguments in the  Value2  field, but in this case we only want to count the number of cells in the cell range  A3:A12 .

53. COUNTA FUNCTION – Step 5 When you're satisfied, click  OK .

54. COUNTA FUNCTION – Step 6 The function will be  calculated , and the  result  will appear in the cell. In our example, the result shows that a total of  10 items  were ordered.

55. COUNTA FUNCTION – Step 6 The function will be  calculated , and the  result  will appear in the cell. In our example, the result shows that a total of  10 items  were ordered.

56. Excel MIN and MAX Functions Finding the lowest and highest values with the MIN and MAX functions. Use with the IF function, to create MIN IF and MAX IF formulas.

57. Excel MIN Functions To find the lowest value in a range of cells, use the MIN function. For example, this formula will find the lowest value in cells H2:H17 =MIN(H2:H17)

58. Excel MAX Functions To find the highest value in a range of cells, use the MAX function. For example, this formula will find the highest value in cells H2:H17 =MAX(H2:H17)

59. Excel MIN IF Formula Although Excel has a SUMIF function and a COUNTIF function, there is no MINIF function. To create your own MINIF, you can combine the MIN and IF functions in an array formula.

60. Excel MIN IF Formula In this example, we'll find the lowest value for a specific product in a sales list with multiple products. The formula will be entered in cell D2, then copied down to D5.

61. Excel MIN IF Formula First, enter the MIN and IF functions, and their opening brackets: =MIN(IF( Next, select the product names in the sales list, and press the F4 key, to lock the reference. =MIN(IF($G$2:$G$17 Type an equal sign, and click on the cell with the product name criteria. This reference will not be locked. =MIN(IF($G$2:$G$17=C2

62. Excel MIN IF Formula Type a comma, then select the quantity cells in the sales list. Press the F4 key, to lock this reference. =MIN(IF($G$2:$G$17=C2,$H$2:$H$17 To finish the formula, type two closing brackets, and then  press Ctrl+Shift+Enter  to array-enter the formula. =MIN(IF($G$2:$G$17=C2,$H$2:$H$17))

63. Excel MIN IF Formula In the formula in the Formula Bar shown, you can see that curly brackets were automatically added at the start and end of the formula, because it was array-entered.

64. Excel MIN IF Formula If you don't see those curly brackets, you pressed Enter, instead of Ctrl + Shift + Enter. To fix it, click somewhere in the formula bar, and press Ctrl + Shift + Enter.

65. Excel MIN IF Formula Then, copy the formula down, to the rows below, to see the minumum for each of the products.

66. Excel MAX IF Formula Although Excel has a SUMIF function and a COUNTIF function, there is no MAXIF function. To create your own MAXIF, you can combine the MAX and IF functions in an array formula.

67. Excel MAX IF Formula In this example, we'll find the highest value for a specific product in a sales list with multiple products.

68. Excel MAX IF Formula First, enter the MAX and IF functions, and their opening brackets: =MAX(IF( Next, select the product names in the sales list, and press the F4 key, to lock the reference. =MAX(IF($G$2:$G$17 Type an equal sign, and click on the cell with the product name criteria. This reference will not be locked. =MAX(IF($G$2:$G$17=C2

69. Excel MAX IF Formula Type a comma, then select the quantity cells in the sales list. Press the F4 key, to lock this reference. =MAX(IF($G$2:$G$17=C2,$H$2:$H$17 To finish the formula, type two closing brackets, and then  press Ctrl+Shift+Enter  to array-enter the formula. =MAX(IF($G$2:$G$17=C2,$H$2:$H$17))

70. Excel MAX IF Formula In the formula in the Formula Bar shown , you can see that curly brackets were automatically added at the start and end of the formula, because it was array-entered.

71. Excel MAX IF Formula If you don't see those curly brackets, you pressed Enter, instead of Ctrl + Shift + Enter. To fix it, click somewhere in the formula bar, and press Ctrl + Shift + Enter.

72. Excel MAX IF Formula Then, copy the formula down, to the rows below, to see the maximum for each of the products.

73. Integration Make a survey in your class at least 20 of your classmate regarding on what parish did they go for Sunday mass. Enter the data on Excel then using count function make a summary of Parish and number of students who come for Sunday mass.

74. Assessment Using the data of First Quarter Grade find the lowest Score, Median Score, Highest Score, and Average Score. You must use functions and formula in Excel. Average Score

75. Assessment Average Score

76. References Intro to Formulas retrieved from: https://edu.gcfglobal.org/en/excel2016/intro-to-formulas/1/ MS Excel Functions retrieved from: https://edu.gcfglobal.org/en/excel2016/functions/1/ Min and Max Spreadsheet retrieved from: https://spreadsheeto.com/min-max/