Entering data and Revising data in Excel

This presentation contains basics of MS Excel

1. ADVANCED EXCEL - 24U5CAS03 Entering and Revising Data ENTERING DATA Selecting a Cell : Click on the cell where you want to enter data. The selected cell will be highlighted. Typing Data : Start typing the data directly into the selected cell. The data can be text, numbers, dates, or formulas. Confirming Entry : Press Enter to move to the cell below, Tab to move to the cell to the right, or use the arrow keys to navigate to other cells. Entering Data in Multiple Cells : To enter the same data in multiple cells:Select the cells by clicking and dragging, or hold down Ctrl while clicking individual cells. Type the data and press Ctrl + Enter.

2. ADVANCED EXCEL - 24U5CAS03 REVISING DATA Editing Data in a Cell : Double-click the cell or press F2 to edit the data directly in the cell. Make the necessary changes and press Enter to confirm. Replacing Cell Content : Select the cell and start typing. The existing content will be replaced with the new entry. Using the Formula Bar : Click on the cell, then edit the content in the formula bar at the top of the worksheet. Undo and Redo : Press Ctrl + Z to undo the last action. Press Ctrl + Y to redo the last undone action. Entering and Revising Data

3. ADVANCED EXCEL - 24U5CAS03 COPYING DATA Using Copy and Paste : Select the cell or range of cells you want to copy. Press Ctrl + C to copy. Select the destination cell where you want to paste the data. Press Ctrl + V to paste. Using Drag and Drop : Select the cell or range of cells you want to move. Hover over the border of the selected cells until the cursor changes to a four-sided arrow. Click and drag the cells to the new location. Moving Data Within a Workbook

4. ADVANCED EXCEL - 24U5CAS03 MOVING DATA Using Cut and Paste : Select the cell or range of cells you want to move. Press Ctrl + X to cut. Select the destination cell where you want to paste the data. Press Ctrl + V to paste. Using Drag and Drop (Moving) : Select the cell or range of cells you want to move. Hover over the border of the selected cells until the cursor changes to a four-sided arrow. Click and drag the cells to the new location. Moving Data Within a Workbook

5. ADVANCED EXCEL - 24U5CAS03 Tips for Efficient Data Entry and Management AutoFill : Use AutoFill to quickly fill cells with repetitive or sequential data (e.g., dates, numbers). Flash Fill : Use Flash Fill to automatically fill in values based on patterns it detects in your data. Data Validation : Set up data validation rules to restrict the type of data that can be entered in a cell. Conditional Formatting : Apply conditional formatting to visually highlight important data. Protecting Data : Protect worksheets or specific ranges to prevent accidental changes to important data. Moving Data Within a Workbook

6.     ONE WORDS 1. Which keyboard shortcut is used to copy data in Excel? Answer: Ctrl + c 2. How can you quickly fill a series of numbers in adjacent cells? Answer : Use the Fill Handle and drag it over the range of cells you want to fill. 3. What feature should you use to transpose rows and columns when pasting data in Excel? Answer : Paste Special with the Transpose option. 4. What feature in Excel allows you to automatically rearrange data from rows to columns or vice versa during pasting? Answer : Transpose ADVANCED EXCEL - 24U5CAS03

7.     NEXT SESSION Finding and Replacing Data - Correcting and Expanding Upon Worksheet Data ADVANCED EXCEL - 24U5CAS03