EPAS final presentation dljdfhdlfj ;kjdfhfd dfkkdjh d;fkkjhd ;dfkjhdf d;fjh ;dfkdh dfdf dfhd fjh

epas

1. EQUIPMENT PROVISIONING
AND
ACCOUNTING SYSTEM
( EPAS )( EPAS )

2. 
Four major modulesFour major modules

““Purchasing” Purchasing”
Completed 90% of the purchasing moduleCompleted 90% of the purchasing module
DPC stageDPC stage
INTRODUCTIONINTRODUCTION

3. PRESENT STATUS PRESENT STATUS
Evaluation
DPC
Tender
Demand
User Requisition
R&D

4. AUTOMATEDAUTOMATED
PURCHASING CYCLEPURCHASING CYCLE

5. Formation / Section
• User requisition
Directorate Staff Officer
• Generate demand
Director/Cmd Off • Demand approval
Command R&D Cell
• Monitoring for Correct
specification
Submit demand to Director
Submit to CRD cell
Adjustments
Submit requisition to Directorate
Submit demand to CRD cell

6. ACPO (L/F/R/T)
• Scrutinize the demand
CPO • Approve the demand
Procurement Monitoring Officer (PMO)
• Give tender number
Quotation Cell
• Annual (L/F)
Submit demand to CPO
Approved demand
ACPO(L/F)
• Call quotation - other
• Create a file
• Call quotation - Public
ACPOT
D of Log • TEC nominations
ACPO (L/F/R/T)
• Received quotation
• Attach Schedule
PMO
• Technical evaluation period defined
• Inform the TEC
Tender file
Demand file
Demand file
Demand file
Directly to ACPO (L/F/) to
“attach the tender document”
CPO
Forward tender files to CPO

7. Director/Cmd Off
PMO
• CPO approval
Submit tender file with recommended TEC report
Accept & submit the tender file to ACPO
ACPO (L/F/R/T)
Forward tender files to CPO
CPO
• Director’s recommendation
• PMO recommendation
• Attach tender letter
ACPO (L/F/R/T)
Approved tender files
Forward the tender files to DPC / DPC(M)/OPC
• Carryout the evaluation
• Attach evaluation report TEC
Submit tender file with TEC report

8. • Add tender minute number
DPC
• DPC proceedings
• File add to agenda
ACPO
(L/F/R/T)
Not approved
/Cancel
Approved
Tender cancelled
Re-call
/Re-Evaluate
PMO
Negotiate
ACPO
(L/F/R/T)
Not taken up
/Re submit
Tender cell
Tender cell
Tender files

9. ACPO (L/F/R/T) • Generate order forms
BCO • Funds to be committed
ACPO (L/F/R/T )
• Order confirm to supplier
SM&D
Submit order for commitment
Committed order
Order form
C&F
Tender files

10. 1.1.Resource optimizationResource optimization
2.2.Tender monitoringTender monitoring
3.3.Efficiency of the purchasing life cycle Efficiency of the purchasing life cycle
4.4.Trend analysis Trend analysis
5.5.Order source details Order source details
6.6.Paperless conceptPaperless concept
OBJECTIVES OF THE SYSTEMOBJECTIVES OF THE SYSTEM

11. DIFFICULTIES ENCOUNTERED DIFFICULTIES ENCOUNTERED
BY THE DIRECTORSBY THE DIRECTORS
1.1.Familiarization of the systemFamiliarization of the system
2.2.Additional work initially Additional work initially
3.3.Synchronize the two lists of files Synchronize the two lists of files
4.4.There will be two agendas There will be two agendas
5.5.Terminals at the DPC meetingTerminals at the DPC meeting

12. Continuous improvementContinuous improvement
Full benefits Full benefits
- order forms stored as data - order forms stored as data
- Connected with the MRP - Connected with the MRP
CONCLUSIONCONCLUSION