Evaluation report

Evaluation report is the most important part of an evaluation project. Learn the various aspects that need to be included in an evaluation report. Check out our course on program evaluation by clicking into this link - https://www.udemy.com/course/program-evaluation-for-beginners/?referralCode=C8A8FB44E3313F7F3CF0

1. Evaluation report

2. Learning objectives
•What is an evaluation report
•Key things to consider for drafting an
evaluation report
•Various sections of an evaluation report

3. Evaluation report
•An evaluation report is a written document that describes how
the program has been evaluated. It aims to describe whether
the program achieved the intended outcomes.
•The structure of the evaluation report may differ in terms of
purpose of the program, budget, expectations, and stakeholder
priorities.

4. Final evaluation report should describe
•The “What” describes the program and how its purpose
and activities are linked with the intended outcomes.
•The “How” addresses the process for implementing the
program and whether the program it is operating with
due diligence.
•The “Why It Matters” provides the rationale for the
program and its impact on the area of intervention.
What
How
Why It
Matters

5. Reasons for an effective evaluation reporting
There are three reasons for communicating and reporting
evaluation results:
1.Build awareness and/or support and provide the basis
for asking questions
2.Facilitate growth and improvement
3.Demonstrate results and be accountable

6. Key things to consider for drafting an evaluation report
•Stakeholder engagement
•Clarity
•Adopting a ‘Systems’ approach
•Succinctness
•Professional
•Outcome-focused
•Unbiased
•Consider the audiences

7. Basic elements of a final evaluation report
•Title page
•Executive summary
•Introduction
•Program description
•Evaluation focus
•Data sources and methods
•Results, conclusions, and interpretation
•Use, dissemination, and sharing plan
•Tools for clarity

8. Evaluation report: Section 1
•Title page: The title page presents the program name, dates
covered, and possibly the basic focus of the evaluation in an
easily identifiable format.
•Executive summary: This brief summary of the evaluation
includes a program description, evaluation questions, design
description, and key findings and action steps.

9. Evaluation report: Section 2
•Introduction: In this section, the primary intended users are identified
and the purposes and intended uses of the evaluation are described.
•Evaluation focus: This section focuses the evaluation by identifying
and prioritizing evaluation questions on the basis of the logic model
and program description, the program’s stage of development,
program and stakeholder priorities, intended uses of the evaluation,
and feasibility.

10. Evaluation report: Section 3
•Data sources and methods: This section addresses indicators and
performance measures, data sources and rationale for selection of
methods, and credibility of data sources. Data need to be presented in
a clear, concise manner to enhance readability and understanding.
•Results, conclusions, and interpretation: This section describes the
analysis processes and conclusions and presents meaningful
interpretation of results. This is a step that deserves due diligence in the
writing process. The interpretation should include action steps or
recommendations for next steps in either (or both) the program
development and evaluation process.

11. Evaluation report: Section 4
•Use, dissemination, and sharing plan: This is an important but often
neglected section of the evaluation plan and the evaluation report.
Plans for use of evaluation results, communication, and dissemination
methods should be discussed from the beginning.
•Tools for clarity: Other tools that can facilitate clarity in your report
include a table of contents; lists of tables, charts, and figures;
references and possibly resources; and an acronym list. Appendices
are useful for full-size program logic models, models developed
through the evaluation, historical background and context
information, and success stories.

12. References:
•https://transitionnetwork.org/wp-
content/uploads/2016/09/Monitoring-and-evaluation-guide.pdf
•https://www.cdc.gov/eval/materials/Developing-An-Effective-
Evaluation-Report_TAG508.pdf
•https://wmich.edu/sites/default/files/attachments/u350/2014/evaluati
on-reports.pdf