event concept for events management services

Events management services

1. ELEMENTS EXAMPLE
(What)
Title and type of event
Ana’s 18
th
Birthday Party
(Why)
Purpose/Objective: The owner or organizer of
the event must have a good reason for wanting
to hold an event.
This is a once-in-a-lifetime event, and it has been a family
tradition to celebrate every member's transition to
adulthood. The birthday party aims to give Benny a fun
and memorable celebration of this important day.
(Who)
Participants: The organizers and attendees,
and the roles they play.
Ana’s immediate family members will organize the party
with the help of an event planner, One hundred (120)
guests are expected to attend, mostly family and friends.
A guest list will be prepared.
(Where)
Place: The sizes and availability of the event
venue affect the schedule and number of
attendees. The venue can be selected using a
set of criteria.
The venue must be in Big 8 Corporate Hotel and can
accommodate 100 guests, with a stage and a dance floor.
Options:
Hotel Function Hall, Big 8 Corporate Hotel, Tagum City
Royal Function Hall, Big 8 Corporate Hotel, Tagum City
(When)
Date and Time of Event: Make sure that the
date and time are identified early on, Setting
the date affects the venue reservations and
printing of collaterals to be included in the
invitations.
March 23, 2024 (Saturday) 6:00 p.m.
(Note that it is important to indicate the month, day, year
and starting time of the event. A program detailing the
schedule of speeches and performances will be prepared
at a later time.)
(How much)
Cost/Resources: One can indicate a cost ceiling
at the onset, The details of the budget can be
prepared once quotations from suppliers are
gathered.
P200,000.00 with the following breakdown:
P55,000 for food and cake
P50,000.00 for food and venue
P30,000.00 for invitations, souvenirs and giveaways
P20,000.00 for roses and candles
P45,000.00 for sound system, photography, and
miscellaneous.