Evolve 19 | Rabiah Coon & Rebecca Blaha | Rockstar Kickoffs for AEM Projects

The roles of the Product Owner, Business Analyst and/or Subject Matter Expert are crucial to the success of an AEM project, especially at critical times. From the development team’s perspective leveraging these resources during kickoff can set the project up for success. Hear more about the right resourcing and preparation for kickoff can enable development teams to start a project off right and to avoid costly changes (scope increase or rework) later in the project.

1. ROCKSTAR KICKOFFS FOR AEM PROJECTS Prepared by: Rebecca Blaha & Rabiah Coon August 7, 2019

2. 2 About Us Project Success Qualities of a Successful Project Project Phases Standard Phases for Projects Kickoff Prerequisites Purpose Resources Agenda What We Learned Questions, Comments or Feedback AGENDA WHAT WE HAVE PLANNED FOR YOU

3. 3 ABOUT US Email [email protected] LinkedIn https://www.linkedin.com/in/rebecca-blaha / HOW TO REACH US Email [email protected] LinkedIn https://www.linkedin.com/in/rabiahcoon/

4. 4 PROJECT SUCCESS WHAT IT TAKES TO DEFINE A SUCCESSFUL PROJECT

5. 5 QUALITIES OF A SUCCESSFUL PROJECT On-Time BUG-free On-Budget $$$ Better Conversion More Efficient Feature Complete Signed off UAT Risks Mitigated Good Communication Scalability for Future Collaboration Happy End Users Improved KPIs

6. 6 PROJECT PHASES THE ROADMAP FOR A SUCCESSFUL PROJECT

7. 7 PROJECT PHASES STANDARD PHASES FOR ALL 3|SHARE PROJECTS PLAN BUILD TEST LAUNCH *PRESENTATION FOCUS AREA

8. 8 PROJECT KICKOFF PROJECT SUCCESS STARTS WITH A ROCKSTAR KICKOFF

9. 9 Client and Partner Teams Identified Know who you’re working with Statement of Work (SOW) Signed and countersigned Designs & Assets Delivery process Access Environment VPN Code Repository KICKOFF PREREQUISITES PREPARING THE TEAM PROPERLY

10. 10 Introducing the Teams Initial kickoff meetings will lay the foundation for team members to build a relationship throughout the project. Establishing Project Goals When setting project goals it's important that both t he client and p artner teams have a shared understanding of Key Performance Indicators (KPI’s) Defining Project Scope Determining project scope is a group effort that requires collaboration from all team members as well as a clear understanding on responsibilities to complete tasks. Similar to goals BUT involves defining features rather than overall goals. KICKOFF PURPOSE WHAT YOU CAN EXPECT TO DISCUSS IN KICKOFF MEETINGS

11. 11 Understanding Project Mechanics Scheduling & Planning Team member meetings Agile methodology Communication Plan Day-to-day Weekly Responsibilities RACI Matrix KICKOFF PURPOSE CONTINUED... WHAT YOU CAN EXPECT TO DISCUSS IN KICKOFF MEETINGS

12. 12 Having the “Right” People in the Room A ccuracy of Information Existing business processes and expected future state Approval of Requirements Technical Functional Project Schedule Identifying key milestones Project Dependencies Importance of client, third-party and partner deliverables KICKOFF RESOURCES PARTICIPATION IN PROJECT KICKOFFS

13. 13 KICKOFF AGENDA WHAT WE WILL DISCUSS IN THE PROJECT KICKOFF DAY 1 DAY 2 DAY 3 DAY 4 Understanding client objectives Site walkthrough Discuss project methodology Project logistics and scheduling Release management Information architecture Migration plan Technical architecture QA plan Team integration SEO AEM users and groups Workflow Analytics Integration Environments setup Collaboration

14. 14 RESOURCES Roles : Who is doing what? Teamwork : How are we going to work together? PROJECT REQUIREMENTS AND DEPENDENCIES Project : Why are we doing this? Scope : What are we doing? ALIGNING ON NEXT STEPS Approach : How are we going to make this happen? Next : How do we keep the momentum? WHAT WE LEARNED

15. THANK YOU! QUESTIONS, COMMENTS OR FEEDBACK