Excel Basics presentation for every working professionals

Basics of Excel for all

1. PIVOT TABLE PRO
LESSON:BASIC FUNCTIONS
LEVEL:BEGINNER
CONTENTS:
6Standard Function Syntax
12Basic Numerical Functions
23The AutoSum & Quick Analysis Feature
26The Insert Function Tool
30Editing & Deleting Functins
PIVOT TABLE PRO
Find more at
WWW.PIVOTTABLE-PRO.COM

2. It’s time to turn your spreadsheet up a notch.

3. Learning functions greatly expands the possibilities of
what can be done in Excel.

4. This presentation introduces you to basic Excel
function syntax and usage, and runs through some
basic mathematical functions.

5. By the end of this presentation you can:
calculate sum, max, min, average & count with functions
make calculations quickly with the AutoSum Feature
Use the Insert Function tool to insert any function in Excel

6. This table shows test results for 10 students.
Let’s use mathematical functions to analyse the results.

7. There are three basic parts to any function:
The equals sign tells Excel that it should calculate the cell’s value
1. Equals Sign

8. The function name tells Excel what task it will be performing.
2. Function Name

9. The arguments tell Excel what values it should perform the task on.
Enter these by typing the address, clicking the cells or using arrow keys.
3. Function Arguments

10. You can input function arguments using cell or range addresses.
This example refers to four cells: B2, C2, D2 & E2.
3. Function Arguments

11. As you start to type the function, Excel’s AutoComplete makes suggestions:

12. Let’s use the Countfunction to see how many tests each student has sat.
Count() counts the number of non-empty cells in the range you specify.

13. I’ve copied down the functions to other students.
If you don’t know how to do this, then ignore this. We’ll cover this later.

14. The Sum() function adds up the arguments you give it.

15. And Min() calculates the minimum:

16. Average() calculates… you guessed it… the average of the inputs.
Average() ignores blank cells in its calculation.

17. Functions will update automatically as the inputs change:

18. We’ve used a colon (:) to use arguments in a continuous range.

19. To refer to cells/ranges separately, split them up with a comma.
For example, the above function does the same thing as before.

20. You can use any combination of cell references, values, formulas or
other functions as arguments in a function:

21. To insert many formulas at once, highlight all the cells you want, type in the
first formula then click CTRL + Enter. Excel

22. Excel inputs all the formulas based on their respective arguments.

23. AutoSum & Quick Analysis

24. The AutoSum tool makes it easy to quickly enter basic functions.
Excel guesses the arguments you might want to use.

25. A new feature is the Quick Analysis tool.
Highlight the relevant cells, click the box that appears, then click Totals.

26. The Insert Function Tool

27. The Insert Function tool helps find any of Excel’s in-built functions.

28. The pop-up has all Excel functions grouped by category, and a search tool.

29. When you choose a formula, Excel helps you input the arguments and gives
more information. This is slower, but useful for functions you don’t know well.

30. Editing and Deleting Functions

31. Excel shows the results of the calculation in the cell, but shows the underlying
function in the formula bar.

32. To edit the function, double click in the cell, press F2 or click in the formula bar
to edit with the cursor.

33. To delete function(s), select the cell(s) and press Delete.
Now the cell can be used as normal for another formula, value, or text.

34. You can also use the Insert Function tool to edit functions which already exist
in a cell.

35. Functions are very powerful and customizable. You
can create custom functions to perform specific
tasks.
This is a more advanced topic and will be covered
later.

36. PivotExcelis an independent training program and has not been authorized, sponsored, or otherwise approved by Microsoft Corporation.
Microsoft, Excel, and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
Excel visuals used with permission from Microsoft.
VISIT WWW.PIVOTTABLE -PRO.COMFOR
MORE, INCLUDING A FREE TRIAL!
See more at
PIVOT TABLEPRO
WWW.PIVOTTABLE-PRO.COM