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1. Financials

2. SAP an Overview

3. ERP – Enterprise Resource planning ERP is an application software that integrates all departments and functions across a company onto a single computer system that can serve all those different department’s particular needs. Thus: It integrates data It Processes the data and It Reproduces the data as per the requirement FOR ENTIRE ENTERPRISE

4. Object Migration Program A Table A Screen A Program A Table A Screen A Program A Table A Screen A Development Corrections and Transport QA Testing Production

5. What is SAP ?

6. Finance and Controlling (FICO)

7. Organizational Structure The system can be configured to reflect a company’s organizational structure and has the flexibility to incorporate future changes in that structure. Chapter Objectives Describe the Organizational Structure and how it relates to the Financial Accounting module. Define each Organizational Unit in the structure related to the Financial Accounting module.

8. Cllent Com pany Code Plant D ivis ion Stor •g e

9. Chart of Accounts Credit Control Area Company Code Dunning Area Business Area Client Financial Module (Organizational Structure)

10. Overview Diagram : FI CO Module

11. SAP FICO Overview Sub- Modules in FICO – Financial Accounting General Ledger Accounts Payable Accounts Receivable Assets Accounting Bank and Cash Accounting Controlling Cost Center Accounting Product Cost Controlling Profit Center Accounting Profitability Analysis External Accounting Internal Accounting

12. Sub- Modules of FI General Ledger Accounts Receivable Accounts Payable Banks Fixed Assets Travel Management

13. FI Integration Księga odbiorców (FI- AP) Accounts Receivable General Ledger Accounts Payable Vendor1 5 12 30 Customer 1 30 5 Receivables Payables Fixed Assets Building 1 12 Buildings Integration of system sub-modules 8 Equity

14. FI – CO Integration Accounts Payable Księga odbiorców (FI- AP) Accounts Receivable General Ledger Fixed Assets Vendor 1 5 12 30 Customer 1 30 5 Receivables Payables Building 1 12 Buildings 8 Assets Controlling Ledger

15. Account Groups for G\L Accounts

16. Reconciliation Accounts

17. Important Standard Document Types

18. Country and group charts of accounts User defined financial statements Business area balance sheets Summary accounts for reporting and inquiry Screen painting based on the account Value based security Workflow enabled authorisation Realtime update of control accounts from subledgers Foreign currency revaluations at period end General Ledger

19. Accounts Receivable (FI- AR) Real- time integration with the General Ledger Integration with Sales and Distribution (SD) and Materials Management (MM) as a part of the Sales Cycle Credit Management Incoming Payment Processing Automatic Dunning Function

20. Accounts Receivable 30 Customer 1 Accounts Receivable Fully integrated with G/L Central Customer Master Customer created only once Identification and follow- up of all transactions linked to receivables management Sales follow- up and cash collection Customers follow- up and duning Customers dunning and interest calculation Accounts reconciliation and balance confirmation Various analyses

21. Real- time integration with General Ledger Integrated with Sales and Distribution Work lists to enquire on balances of multiple customers Control account cannot be posted to in other modules ensuring reconciliation with the General Ledger Flexible credit control Tracking of bank guarantees and other statistical postings; advances and security deposits Management of one- time- accounts User definable dunning procedures with multiple dunning Accounts Receivable

22. Accounts Payable (FI- AP) Real- time integration with General Ledger Integration with Materials Management as a part of the Procurement Cycle Outgoing Payment Program Vendor Correspondence

23. Accounts Payable Vendor 1 5 Accounts Payable Fully integrated with G/L Central Vendor Master Data Vendor created only once Identification and follow- up of all transactions linked to payables management Purchases follow- up and payment realisation Accounts reconciliation and balance confirmation Various analyses

24. Account Groups for Vendors RM CAPITAL FREIGHT ADMNIST. JOBWORK

25. Real- time integration with General Ledger Work lists to enquire on balances of multiple vendors Management of one- time- accounts Tracking of bank guarantees and other statistical postings; advances and security deposits Customer- vendor relationship for net payables/receivables Control account cannot be posted to in other modules ensuring reconciliation with the General Ledger TDS deduction supported Accounts Payable

26. K K a a p p i i t t a a ł ł y y 8 Controlling Ledger CO - Controlling Ledger Fully integrated with G/L Fully integrated with all modules (FI, MM, SD, PP, PM, QM) Cost Centers accounting, Orders accounting, Primary and secondary costs follow up. Internal costs allocations - Distribution and assessement cycles. Internal reporting (Cost Centers, Profit Centers) Profitability analysis (customer, product, segment, etc ..) Product costing (plant, family, process, order, etc ..) Internal orders (maintenance, rework, investments, etc ..) Planning (budget, estimate, standard costs, etc ..) Reporting and variance analysis (Act/Plan/Var)

27. 12 Fixed Assets Building 1 Fixed Assets Ledger Fully integrated with G/L Central assets book Assets groups and different valuation and depreciation methods (Tax, IFRS, etc…) Registration and follow- up of all transactions linked to fixed assets management Assets creation Depreciation calculation and booking Different valuation methods Assets movements Assets under construction and investments follow- up Assets tax calculation and booking.

28. Maintenance Equipment History Order Reporting Investment control Settlement Simulations Budget / plan AUC Asset Management

29. Controlling Architecture

30. CO Integration Model Cost elements Cost centers Calc. C o n t r o l l i n g a r e a P r o f i t C e n t e r Cost object Profitability segments Orders Projects Processes CO- PA CO- PA Revenue elements Calc . EC- PCA . . . Asset portfolio CO- CCA CO- CCA CO- ABC CO- OPA CO- ABC CO- PC AA Labour Confirm- ation FI HR Equity AM PM PP Ext. procurmt Material MM Billing doc. SD

31. Profit Center Accounting Product Cost Controlling Overhead Cost Controlling Profitability Analysis Balance Sheet Account Expense Account Revenue Account Balance Sheet Account Primary Cost Element Revenue Element Secondary Cost Element Financial Accounting Cost Element Accounting Accrual Cost Element EC- PCA CO PC CO OM CO PA CO CEL FI Cost Elements and Accounts

32. Cost Centre Hierarchy Accounts Marketing Admin. Group 102 202 302 402 101 201 301 401 Accounts 101 Marketing 102 Administration 105 Region A 105 205 305 405 CCG2 CCG3 CCG 1 CCG4 CCG5 Branch B Accounts 201 Marketing 202 Administration 205

33. CO PC Profit Center Accounting Product Cost Controlling Overhead Cost Controlling Cost Element Accounting CO OM CO PA Profitability Analysis How profitable are individual enterprise areas ? EC- PCA Profit Centre Accounting

34. INTERNAL ORDERS

35. Profit Center Accounting Overhead Cost Controlling Financial Accounting EC- PCA CO OM CO CEL FI Company Code 0002 Clearing Account 100 Expense Account 100 Company Code 0001 Expense Account 100 Clearing Account 100 $ 100 Cost Element Accounting Sender Receiver Relations per: Cost Element Company Code Business Area Function Area Cost Center Cost Center in Company Code 0001 Cost Center in Company Code 0002 Reconciliation between FI and CO

36. Integration With Other Module (1)

37. Fiscal Year Variant Description K2 K4 V3 Calendar year, 2 special periods Calendar year, 4 special periods Fiscal year, 4 special periods Properties of Fiscal Year Variant “K4” Accounting Organization Data Fiscal Year Variant

38. Var. A From Acct. To Acct. From Per. 1 Year To Per. Year 0001 ALL 1 2000 12 2000 0001 Cus 99999 1 2000 12 2000 0001 Ven AAAAAAAAAA ZZZZZZZZZZ 2 2000 12 2000 Account Type (A) + = Valid for all Account Types (masking) A = Assets D = Customers (A/R) K = Vendors (A/P) M = Materials S = General Ledger Accounts Posting Period Variant

39. G/L Account Customer Vendor Create in ... Chart of Accounts and Company Code Client and Company Code Activities Create Change Display Master Records - General Information

40. Master Record Open Items Configuration Online Parameters Payment Proposal Run Process Proposal Proposal Data Check Payment Summary Payment Advice Payment Run Payment Data Print Program Payment Media Bank Transfer Payment Program Overview

41. Master Record Open Items Configuration Online Parameters Address Account Control Bank Details Account Mgmt. Paymt. Transaction Automatic Paymt. Transactions Payment Program Select Open Items Select Bank(s) Payment Method Minimum Amounts Available Amounts Block Reason Cash Discount fields Payment Method Payment Block Specific Bank Payment Date Select Accounts Select Company Codes Next Payment Date Payment Program Input Data

42. KEY JARGONS USED IN FI MODULE Account groups Posting key & Document Type Period Line item / Open item / Cleared item Special GL transaction Reconciliation Account & Payment Terms AUC & Retirement Month End Activities - GRIR clearing, Foreign Exchange Dunning & Correspondence Parking & Recurring Automatic Payment Program Asset Accounting

43. Thank you all and Wish you a great SAP Experience