Finance2 0_finance Journal voucher V_5.5.pdf

esic manual

1. Journal voucher

2. Agenda
1. Overview
2. Workflow
3. User Roles under User Management
4. Process flow with Screen Shots
5. Reports
6. Notes
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3. Overview
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4. •Journal Voucher is created to make Adjustment/ Rectification of Accounts postings already done.
•To rectify posting entry or to do adjustment between one account head to other.
•Cash or Bank account head can’t be added for journal voucher
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Journal Voucher Overview
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Workflow
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Journal voucher Creation Workflow
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Role for Journal Voucher Transaction under User Management Module
User Roles mapping
•Creator Role: Finance DA under Finance tab
•Verifier Role: Finance SO under Finance tab
•Approver Role: Finance HOB under Finance tab
Click on Finance
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Journal Voucher Process Flow
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Creation of Transaction
Role: Finance DA
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FA DA need to Login through myesic.esic.in
Enter User Name and Password
in Text Box
Click on Log In
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ERP Application Finance2.0
Click on Finance 2.0
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Click on Create New
To Generate Journal Voucher File by DA
Path: Finance 2.0 Adjustments Journal Voucher(JV) Create New
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Fill all the fields, Narration regarding JV, Noting
Click on Submit
To generate Journal Voucher
Fields marked as * are mandatory
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Journal Voucher No. generated successfully
After Saving the details of JV a successful JV
number will be generated
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15. Verification of Transaction
Role: Finance SO

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FA-SO need to Login through myesic.esic.in
Enter User Name and Password
in Text Box
Click on Log In button
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ERP Application Finance2.0
Click on Finance 2.0
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Click on Create New
JV pending for Approval
Path: Finance 2.0 Task ListJournal Voucher(JV) Pending for Approval
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Task list –Journal voucher –Pending for approval
Click on pending for approval
under Journal Voucher
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Click on JV No.
After clicking on pending for
approval, the Journal voucher
will appear with workflow
status : pending with Finance
SO for approval
Click on Journal Voucher
No. hyperlink
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Finance SO verify the Journal Voucher
SO will verify the journal voucher by
clicking on Verify button, provide the
noting of the JV other wise send back
for correction
Click on Verify Button
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Journal Voucher verified successfully
After SO approval, verified successfullypop-up will appear. The
workflow status will change to Pending with finance HOB for approval
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23. Approval of Transaction
Role: Finance HOB

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FA HOB need to Login through myesic.esic.in
Enter User Name and Password
in Text Box
Click on Log In
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ERP Application Finance2.0
Click on Finance 2.0
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Click on Pending for
approval
Click on Task List
Journal Voucher pending for approval
Path: Finance 2.0 Task List Journal VoucherPending for Approval
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Select JV no.
Select Journal Voucher
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Approved by HOB
Click on Approve Button
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Journal Voucher Approved
After approval from the HOB a pop-up
will appear saying the journal voucher
has been approved successfully
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30. Check List/Cancel of Existing Record
Role: Finance DA/ Finance SO/ Finance HOB

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FA DA need to Login through myesic.esic.in
Enter User Name and Password
in Text Box
Click on Log In button
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ERP Application Finance2.0
Click on Finance 2.0
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Click on List
To Check/Cancel Records of Generated Journal Voucher
Path: Finance 2.0 Adjustments Journal Voucher List
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Search Journal Voucher
Click on Get Details after
entering dates in search filters
Note: -User can search JV through enter data in
different-2 search fields
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Select Journal Voucher
Click on JV No.
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Check/Cancel Record of Journal Voucher Approved
Note: -If User Initiates the cancellation process
then request will go to FA SO FA HOB
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37. Generate Report
Role: Finance DA/ Finance SO/ Finance HOB

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To Check Journal Voucher Report
Click on Reports
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Click on Adjustment Reports
Click on Journal Voucher
Register
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Select parameters to download Report
Select from drop down list. select status from
dropdown list
Report can be downloaded in Excel or PDF format
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Journal Voucher Report
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42. Notes
1)List : All past and present records are available under List option for the transaction on search
2)Task List : All the pending request will be available for the logged in user under Task List for all transactions.
3)Search option : Wide range of filtering criteria are provided under List Option to search any transaction.
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43. Thank You