Flowchart of a long lead procurement item

Flowchart

1. Logistics Process (Generic)
IC Logistics/ LMC
Project Management/ Site/
Expediting/ Procurement
LSPEXIM/ CHASSC/ Finance
Expediting/ Inventory Module
Order Module
Shipment Delivery
Submit Bids
Start
Supplier Material
Readiness Plan/
PO
Asset Transfer
Plan
FG Plan
Inventory
Transfer Plan
Create Transport
Request
Receive Transport
Request
Dispatch
Instructions
with Draft
Packing List,
Origin,
Destination
Draft
Logistics
Requests
(Items,
Origin,
Destinatio
n)
Complete Logistics
Request (Mode of
Transport, etc)
Nomination to LSP
Release LR-
Contract Rate/
Market Rate
Update Quote
Technical Bid
Evaluation
Respond to
Technical Queries
Commercial Bid
Evaluation
Auction
Required?
Conduct Reverse
Auction
Negotiation
Build Solution Approval Workflow
Shipment Release
Note (SRN)
Automatic
Freight PO
in ERP/
e2Log LR
SRN Notification
Book Freight/ Initiate
Transport
Shipment Execution-
Communication &
Document Exchange
Bill of Lading
Other Documents
required for
shipping
Shared Communication
Channel
Customs
Documents
Shipment Tracking
DSR/ LSP TMS
Systems
Mobile app
tracking e2log
e2log
milestone
updates
Shipment Delivery
Change Order
Invoice Submission
Invoice Verification
& Posting
Change Order
Review &
Approval
No
Yes
No
Change Order
Notification
Complete Set of
shipping
documents
Advance License/
EPCG/ PEC/ PAC,
others
Registration of
License at Port
Checklist, BOE,
Duty Payment,
others
Documents being
generated in ILMS
Process to be
done in ILMS
Decision Box
Process to be
done outside ILMS
Documents as
input to ILMS
Contract Rate/
Validate Rate/
Schedule
Market Rate
Digital
Handover/ QR
based POD
Upload Lorry
receipt
Digital
Twin
of PO
Digital
Twin
of
Asset
Maste
r
Digital
Twin
of SO
Digital
Twin
of
Invent
ory
Yes
Change Order
Submission
Invoice Review &
Approval
Payment to LSP
Payment
Completed
Automatic
change
order in
ERP
Out of Charge
To be
discussed
with all. As
per e2log this
step should
be removed
as first price is
the best price
Discussion -Decision box
to check for RC and
directly go for LSP
Nomination
Auto PO upto what value and PO
approval work flow