fluc clinic setup at tender care medical

healthcare analysis

1. Flu Clinic Setup at Tender Care Medical Center Data Summary and Cost Analysis Medicalincs By Zoila Gonzalez

2. Agenda Patient Breakdown by Age 5-50 Age Range Breakdown by Chronic Conditions Flu Shot Volume by Month Staffing Needs and Total Staffing Cost Total Cost by Month High-Level Implementation Timeline Additional Considerations Conclusion and Next Steps

3. Introduction The objective of this presentation is to provide a comprehensive overview of the setup and implementation of a flu clinic at Tender Care Medical Center. The focus will be on analyzing patient data and associated costs to ensure efficient and effective clinic operations.

4. Patient Breakdown by Age Ages 2-5 : This age group has a significant number of patients, with ages 3 and 5 being particularly high. This suggests a need for pediatric care resources and potential special attention for young children. Insights - Key Age Groups Data Source : Patient data from the Tender Care Medical Center

5. Patient Breakdown by Age Ages 29-32 : There is a noticeable cluster of patients in this age range, indicating a potential focus area for adult healthcare services. Age 65 : A high number of patients at age 65, suggesting a need for geriatric care resources and considerations for chronic conditions common in this age group. Insights - Key Age Groups Data Source : Patient data from the Tender Care Medical Center

6. Patient Breakdown by Age Pediatric Care: Given the high number of young patients, it may be necessary to allocate additional pediatric care resources and ensure facilities and staff are available. Geriatric Care: The significant number of patients aged 65 and above highlights the importance of providing adequate geriatric care, including management of chronic conditions and age-related health issues. Resource Allocation Data Source : Patient data from the Tender Care Medical Center

7. 5-50 Age Range Breakdown by Chronic Conditions Insights Data Source : Patient data from the Tender Care Medical Center Most Common Chronic Conditions: Pregnancy: This is the most common chronic condition in the 5-50 age range, with 82 patients affected. Diabetes: The second most common condition, affecting 37 patients. Asthma and Hypertension: Both conditions affect 22 patients each. COPD: Affects 14 patients.

8. 5-50 Age Range Breakdown by Chronic Conditions Implications for Clinic Operations Specialized Care Needs The high number of pregnant patients necessitates specialized maternal care services, including prenatal and postnatal care. Resource Allocation Ensure adequate resources such as obstetricians, gynecologists, and maternity facilities are available. Pregnancy Care Diabetes Management Chronic Disease Management Programs: Implement comprehensive diabetes management programs, including regular monitoring, medication management, and patient education. Nutritional Support Provide nutritional counseling and support services to help patients manage their condition effectively. Diabetes Management

9. 5-50 Age Range Breakdown by Chronic Conditions Implications for Clinic Operations Regular Monitoring Set up regular monitoring and check-up schedules to manage and control asthma and hypertension effectively. Patient Education Educate patients on managing their conditions, including medication adherence and lifestyle changes. Asthma and Hypertension COPD Care Pulmonary Care Services: Provide specialized pulmonary care services and ensure access to respiratory therapists and pulmonologists. Smoking Cessation Programs Offer support and programs to help patients quit smoking, a common cause of COPD. COPD Care

10. Flu Shot Volume by Month According to past information, only 80% of people showed up for the vaccine. We will use this number to make the projections. Total Expected Patients: 500 patients * 80% attendance rate = 400 patients Distribution of Patients per Month: October: 30% of 400 = 120 patients November: 50% of 400 = 200 patients December: 20% of 400 = 80 patients Assumptions Data Source : Patient data from the Tender Care Medical Center

11. Staffing Needs and Total Staffing Cost One full-time nurse for the entire period. One additional full-time nurse for two weeks during the three months. Staff labor rate: $33/ hr Full-time work week: 40 hours Assumptions Data Source : Patient data from the Tender Care Medical Center (*) Outside datalabels : Cost (*) Inside datalabels : hours

12. Staffing Needs and Total Staffing Cost Staffing Plan Full-Time Nurse. A full-time nurse will cover the entire 12-week period. Additional Nurse. An additional nurse will be available for two peak weeks, likely in November, to manage the increased patient volume. Smooth Operations. Peak Management. By allocating the additional nurse during the expected peak month, the clinic can handle the higher patient volume efficiently without overwhelming the full-time nurse. Cost Efficiency. The staffing plan balances the need for additional help during busy periods with the overall budget, ensuring cost-effective operations.

13. Total Cost by Month Staffing cost distributed evenly across three months. Attendance Rate: 80% (400 patients) Flu Shot Cost: $13 per shot Staff Labor Rate: $33 per hour Full-Time Nurse Hours: 40 hours/week * 12 weeks Additional Nurse Hours: 40 hours/week * 2 weeks Total Staffing Hours: 560 hours Total Staffing Cost: 560 hours * $33/hour = $18,480 Monthly Staffing Cost: $18,480 / 3 = $6,160 Assumptions. Total Patients: 500 Data Source : Patient data from the Tender Care Medical Center

14. Total Cost by Month Most Cost-Intensive Months November is the most cost-intensive month due to the peak patient volume, resulting in higher flu shot costs and additional staffing requirements. Cost-Saving Measures Optimize Staffing: Ensure that the additional nurse is scheduled during the peak period to manage patient volume efficiently. Resource Management: Monitor and manage resources carefully to avoid unnecessary expenditures. Awareness Efforts: Utilize the allocated awareness budget effectively to ensure high patient turnout, maximizing the use of available resources. Assumptions. Total Patients: 500 Data Source : Patient data from the Tender Care Medical Center

15. High level Implementation Timeline Project start in October and end in December. Key milestones include planning, staffing, setup, execution, and wrap-up. Assumptions.

16. High level Implementation Timeline Planning (September 2 - September 6) This phase involves developing the project plan, identifying key tasks, and setting objectives. It is critical to ensure a clear roadmap for the project. Staffing (September 9 - September 20): During this phase, the team will be assembled, and roles and responsibilities will be assigned. This includes hiring any additional staff required for the project. Setup (September 23 - September 27): This phase focuses on setting up the necessary infrastructure and resources, including procuring supplies and arranging the clinic space.

17. High level Implementation Timeline Execution (October 1 - December 31) This is the operational phase where the flu clinic will be open and functioning. Patients will be receiving flu shots, and all planned activities will be executed. Wrap-up (December 31 - January 5) This final phase involves closing down the clinic, reviewing the outcomes, and documenting lessons learned. Any remaining tasks will be completed, and resources will be decommissioned.

18. Final Suggestions

19. Final Suggestions

20. Assumptions Made During the Analysis

21. Additional Factors Impacting Clinic Operation and Outcomes

22. Q&A www.medicalincs.com