Forms in Business and effectiveness .pptx

Using Forms in a business

1. Forms in business U Sann Lwin

2. Forms in Business Form builders are designed to be straightforward to use, allowing users to focus on gathering and analyzing data rather than designing forms. Free form builders save you time, effort, and money when producing leads for your company. Forms can help you collect the data you need to make data-driven marketing decisions Also forms used in information dissemination aims to give clear information to a user Forms can be Online data collection Form, Printed forms for data collection, Data summary Form to provide data

3. Form dimension Characteristics of information quality related to how the information is presented to the recipient. Clarity . The information should be presented in a form that is appropriate to the intended recipient. to locate specific items quickly and to be able to understand the information easily. Detail. The information should contain the correct level of detail highly detailed information or only a summary as necessary. Order . Information should be provided in the correct order. As an example, a brief summary at the beginning allows a manager the most important aspects of the report Presentation . The information should be presented to make information clearer and more accessible to the recipient, for example, numerical information in the form of a graph or table. Media . Information should be presented using the correct medium in the form of a printed report or a presentation use of a video projector.

4. Additional characteristics Confidence ; the source of the information received for recipients likely to accept and trust Reliability ; recipients should be confident that they can rely upon information being available Formatted correctly ; The formats and standards used by an organisation can be its own internal ones, or can follow national or international standards Appropriateness ; the information provided should be appropriate to the recipient’s activities Received by correct person ; the information has been received and understood by the receiver Sent by correct channels ; a complaint against a member of staff is normally presented in a written form and travels upwards through the management hierarchy until it is received by the correct person.

5. Advantage using forms in business Simplify the Office Procedure: Saves Time Reduce Chances of Mistakes Uniform and systematic filing Fixation of Responsibility Reduce Cost of Office Operation Systematic Recording of Information Better Customer Service:

6. disadvantage using forms in business The designing and printing of the office forms requires much time If the form was not correctly designed and printed, a lot of confusion may be raised It becomes monotony to fill the forms to the clerk.

7. Factors to be considered in forms designing Suitable for the Purpose : Easy clerical operation is the main purpose of designing an office form. Ease in Use : The forms should be designed that they are easy to use Simple Design : Simple form facilitates the user in use and requires less time in completion Size of the Form : The size of the form depends upon Size of the column permits entries to be made Description of information is attached at the top of the form and the space needed for it.

8. Factors to be considered in forms designing Title of Form and Number : The title of the form and number should be printed at the top of the form Proper Printing : based on the purpose of the form, the style and size of letters must be readable very easily Use of Paper : The proper type of paper is used for the method of handling, duration of keeping the forms and the impression designed are the determinants. Ease in Punching, Scoring and Perforation : It is very important to consider that the forms should allow the operations of punching, scoring and perforation very easily.

9. Online data collection Form ABC University, Library User Data Entry

10. Printed forms for data collection

11. Data summary (output ) 09455207026

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13. assignment Design following forms Online form to fill up your NRC Card ( use power point to design) save as NRC Entry.png Printed form to fill up for leave request in a company ( printed on the paper form) design on MsWord In your School to show 9 th Standard pass result with five students (use Excel to design) send to [email protected] before 7 th Jan 2022.

14. End You can use some examples in following slides

15. NRC Card Online form to fill up your NRC Card ( use power point to design) save as jpg NRC Card Data Entry Name Cancel Sumitl

16. Online form to fill up your NRC Card