Functional information system

INFO TECH IN BUSINESS

1. FUNCTIONAL INFORMATION SYSTEM BY AMIT PANDEY & GANESH HEGDE

2. MEANING “A functional information system is a system that provides detailed information for a specific type of activity or related group of activities, as well as summarized information for management control of such activities”.

3. CHARACTERISITCS Many small changes in a large database Systematic records (mostly numerical) Routine actions & updating Data preparation is a large & important effort

4. EQUIPMENT REQUIREMENTS OF FUNCTIONAL INFORMATION SYSTEMS Large auxiliary storage Dual use files Moderate input/output requirements Flexible printing capacity Offline data entry Often difficult to define the problem Needs fast random access to large storage capacity Organization of computer storage is difficult Versatile inquiry stations desirable

5. FUNCTIONAL INFORMATION SYSTEM Information System for Marketing (MIS) Information System for HR Management (HRIS) Information System for Accounts (AIS) Information System for Production & Manufacturing Information System for Finance Management

6. INFORMATION SYSTEM - MARKETING Definition : Marketing Information System(MIS) is a computer based system that works with other functional information systems to support the firm’s management in solving problems that relates to marketing of the firm’s products.

7. INPUTS Transaction Processing Data Marketing Research Data Marketing Intelligence Data External Environment Data Strategic Plan OUTPUTS Product Planning Place Planning Promotion Pricing Budget Allocation Sales Forecast

8. INFORMATION SYSTEM FOR PERSONNEL

9. PERSONNEL INFORMATION SYSTEM Recruitment – Position Inventory, Recruitment using Internet, Employee Selection Maintenance & Development – Training & Development, Performance Evaluation, Turnover & Absenteeism analysis Human Resources Management & Planning – Personal Information & Privacy Issues, Compensation & Benefits

10. INFORMATION SYSTEM FOR ACCOUNTING MANAGEMENT (AIS)

11. INFORMATION SYSTEM FOR ACCOUNTS (AIS) Accounting Information System performs the firm’s accounting applications. A high volume of data processing characterizes these applications. Data manipulation, data storage & document preparation. Process Recording Posting to Subsidiary Ledger Posting to General Ledger Posting Cycle

12. CHARACTERISTICS Performs necessary tasks Adheres to relatively standardized procedures Handles detailed data Has a primarily historical focus Provides minimal problem solving information

13. INFORMATION SYSTEM FOR PRODUCTION & MANUFACTURING Receive Order Check Inventory Source Raw Material Schedule Production Allocate Resources Complete Job Quality Testing Send Order PRODUCTION PROCESS

14. INFORMATION SYSTEM FOR PRODUCTION & MANUFACTURING The Manufacturing Information System is a set of tools for managing the flow of manufacturing production data throughout the enterprise. This IS was designed to provide tools for both IT & Operations personnel who would deliver services to anyone in the plant. Tasks : Plant activity scheduling Material requirement assessment Material reallocation between orders Dynamic inventory management Grouping work orders by characteristics Resource qualification for task completion

15. TYPES OF MANUFACTURING ISS Automation Systems Logistics Systems Material Requirement Planning(MRP) Manufacturing Resource Planning(MRP II) Agile Manufacturing Environment Enterprise Resource Planning

16. INFORMATION SYSTEM FOR FINANCE The term Financial Information System is used to describe the CBIS subsystem that provides information to persons & groups both inside & outside the firm concerning the firm’s financial matters. Functions: Integrate financial & operational information from multiple sources Provide easy access to data Make data available immediately Analyze historical & current financial activity Monitor & control the use of funds over time

17. Input subsystem Internal resources Internal audit subsystem Environmental sources Financial intelligence system Data base Forecasting subsystem Funds mgmt subsystem Control subsystem USERS DATA INFORMATION MODEL OF FINANCIAL INFORMATION SYSTEM