GeM Presentation-RTC.pdf

This is about gem presentation

3. Government e-marketplace

4. Govt. e-Marketplace

 Initially, GeM was introduced by Insertion of
Rule 141-A in General Financial Rules (GFR), 2005
for proposed creation of One Stop e-Market Place
(GeM) by Directorate General Of Supplies And
Disposal (DGSnD).

 Later on the provisions of GeM has been
incorporated in Para 149 of GFR- 2017.

6. Parties in GeM
 Primary User
Previously CFA & above Officers drawing
GP of 10000/-. Now Addl/ Jt CFA may be
nominated as Primary User.
 Secondary User
Previously Dy secretary level. In absence
of appropriate level of officer but not below
the rank of AAO.

7. Parties in GeM

Primary User
HOD
Secondary User
Buyer
 DDO
Consignee
 Payee

8. Procurement Process
Secondary Users

Buyer and Consignee : Only Buyer and Consignee role can
be given to same person.

 PAO/DDO : PAO/DDO role can be given to a person other
than Buyer / Consignee only.

Primary and Secondary user roles cannot be performed by same officers.
Secondary user always needs to be different from Primary user.

10. Steps for Login as Organisation/Office/HOD
•Step1:Login to https://www.gem.gov.in
•Step2:Click on Login/Register Webpage
•Step3:Fill the required credentials and Click Create Account

Click
Create Account

11. Steps for Login as Organisation/Office/HOD
Select
Organisation

12. GOVERNMENT BUYER/HOD REGISTRATION
Buyer registration form: Related fields are explained below:
All the fields marked with “*” are
mandatory fields to fill.
Once the user clicks on this checkbox, terms and conditions box will
popup. He/she will have to e- sign the terms & conditions document to
register.

13. Aadhaar
Fill in the valid Aadhaar number and verify it using the OTP received
on your registered mobile number with Aadhaar database.
First Name Enter your first name
Last Name Enter your last name
Email
Enter a valid NIC email id on which GeM related emails will be
delivered.
Mobile
Enter a valid mobile number and verify it using the OTP received
Password
Enter the password. The password should be between 8 to 30
characters. Must contain at least one letter, one number and one
special character. Special characters allowed are hash(#),
exclamation(!), Asterisk (*), dollar($) and at the rate(@).
Confirm
Password
Re-enter the password entered in the password field.
Terms &
Conditions
Click on the checkbox to accept the GeM terms & conditions. Without
accepting Terms & conditions, the user cannot register on GeM
platform.

15. GeM
Website
Register/
login
Webpage
Login
Section
Go to
www.gem.gov.in
Fill the required
and click on LOGIN
credential
5
Click on “Login/Register“
tab on the top right
corner of GeM Website
Flowchart for Login as Secondary User (Buyer)

16. Steps to Procurement
•Login as a Buyer
•Go to the Market option

17. Steps to Procurement
After Clicking Market the screen will be like this

18. Steps to Procurement
Search results will be like this

19. Steps to Procurement
Search results will be like this

20. Steps to Procurement




•Narrow down your selection by providing
details of your requirement criteria.

•Select the desired product and proceed
with purchase / adding to cart

21. 1.Put the administrative
filter
2.Quantity required
3.Delivery Location
4.Year of experience with
government
5.Supplier Rating
Administrative Filter

22. 1.Put the financial filter
2.Product amount range
3.Annual turnover of the
supplier
4.PMA-Value addition
5.Profit & Loss of supplier
(PMA - Performance Monitor
Annunciator)
Financial Filter

23. 1.Put the PAC filter

2.Select Brand of the
product

3.Select model of the
product
PAC Filter

24. Put the product technical
specification as per
requirement of buyer.
•As Processor
•As Hard Disk
•RAM, RAM Speed etc
Product Description

25. •All filters applied by the buyer at
the selecting product always remain on
GeM and it can be viewed by the HOD to
see whether the buyer has applied
adequate filter / specification as
approved by competent authority.
Important Note

26. Procurement Methods
As described above based upon the purchase value the method of
purchase has been broadly classified as below:

27. The Purchase Process under GFR–149

 Procurement upto Rs. 50,000/-.

 Procurement above Rs. 50,000/- and upto
30,00,000/-.

 Procurement above Rs. 30,00,000/-.

28. Procurement Process

When the purchase amount is Less than Rs 50,000:

 There is no need for doing comparison.

 Buyer can select any product as per their specifications.

29. Direct Purchase

As per the rule 149 under GFR a buyer will be allowed to purchase through direct
purchase up to Rs.50, 000/- through any of the available suppliers on the GeM.

30. Direct Purchase
The registered buyer to GeM portal to login and will be validated against
their registered details from database.
 On successful validation, buyer will land on the Market Place page.
 Buyer to search for the relevant product category to purchase.
 Should select and log the consignee details along with the no of quantities
required to purchase.
 The buyer have to select in minimum of 3 different OEMs to compare
based upon the price and specification and arrive at the L1 product.
 The system will auto populate the L1 price product which is the least
quoted price value of the OEMs compared, which will be added to the Cart.
 Product added to Cart will remain in the same price for 5 days to that
buyer, though price changes in the market place.

31. Direct Purchase

 Buyer has to proceed checking out the product added to cart and select
‘Direct Purchase’ (when the purchase value is lesser than Rs. 50,000).
 Buyer has to key the delivery tenure within which expected to get it
delivered.
 The Demand number will be generated for the purchase of products.
 The buyer has to furnish the necessary scanned financial approval
documents (taken in physical) with finance authorizing officer details for
further proceedings.
 The other process of consignee exercising his right for inspection and
Acceptance/Rejection and generates Consignee Receipt and Acceptance
Certificate (CRAC) and other payment mechanisms remain the same through
DDO and PAO officers.

32. Purchase Process

33. Purchase Process

34. Purchase Process

35. the HOD, and Buyer.
•After clicking of Ok button, demand no. will be
generated on screen and notification will be sent to
BUYER

36. Purchase Process

37. •Select DDO along
with Code
•Fill Grant No.
•Select Function
Head
•Select Object Code
•Click On Block
Budget
BUYER

38. Purchase Process

39. Purchase Process

40. ((Pg-2
Financial Sanction

41. Financial Sanction

42. Purchase Process

43. Purchase Process

44. Purchase Process

45. An electronic signature, or e-signature, refers to data in
electronic form, which is logically associated with other data in
electronic form and which is used by the signatory to sign.

•These documents duly signed digitally (e-sign) by the Buyer will be made
available online to the concerned DDO, PAO and Seller/Supplier.
•The DDO and PAO shall have access to the Contract Agreement /Supply
Order /Purchase Order online In order to ensure that the Bill is generated at
the stage of payment in accordance with the contractual provisions.

Contract

51. Purchase Process

•After generating the contract, the seller/supplier will
dispatch the article along with the issue of online invoice on
Gem portal.

•A invoice will be online available to the buyer and DDO/PAO
regarding invoice cum bill.

•Then GeM portal will send a SMS/email alert to the Buyer,
on submission of Invoice.

52. Direct Purchase

The other process of consignee exercising his right for inspection and
Acceptance/Rejection and generates Consignee Receipt and Acceptance
Certificate (CRAC) and other payment mechanisms remain the same through
DDO and PAO officers.

57. Procurement Process

Purchase beyond Rs 50,000

 It is mandatory to do comparison of three OEMs.
 Then can decide whether to go for
Direct Purchase
 Bidding
 Reverse Auction.

58. Purchase Process

59. Purchase Process

60. Purchase Process

61. Comparison Sheet

62. Comparison Sheet

63. Purchase Process

64. Purchase Process

65. Purchase Process
 The steps mentioned above may be followed
for placing of Supply Order.

 Competent authority may go for Bidding or
Reverse Auction as deemed fit.

66. Bidding
Bidding is an offer (often competitive) to set
a price by an individual or business for a
product or service or a demand that
something be done. Bidding is used to
determine the cost or value of something.

67. Bidding

68. Bidding
• If the buyer wants to participate in Bidding, then buyer needs to select the product and
“add to cart” by clicking on add to cart button.
• After adding the product to the cart and selecting to purchase, the buyer will have three
options: Bidding, Reverse Auction and Direct Purchase. Select “BIDDING”.

69. •Fill the required details:-
•Delivery days
•Mention the Bid start and end date.
•Quantity
•Extra specifications(if needed)
•Click on “CREATE BID”

70. BIDDING
Buyer shall create BID based on the specs available for the product
by default, or shall even quote additional specs.
 Also buyer has option to add EMD to participate in the BID for
Seller.
 Sellers in relevance to the product category, to which BID is
created for, will be notified through email asking for their
participation on the BID.
 If EMD is there, seller has to download the EMD BG form and
furnish the necessary details to participate on the BID.
 Seller quotes the BID price.
 At the discretion of the buyer, the closure date of the BID may be
extended or even cancel the BID.

71. BIDDING

 After closure date, technical evaluation of the BID will be processed by the
buyer to identify the products matching the technical requirement of the BID
and shall reject those seller for not matching the technical specs.
 Post technical evaluation, buyer will decrypt seller’s quote for financial
evaluation and identify the L1 seller quoted least price.
 Still the option of ordering the goods lies with the buyer, to offer the deal to
L1 or L2 based on the evaluation. Relevant reason for non offering of the
order to L1 has to be captured for future audit purpose.
 Then consignee will exercise his right for inspection and
Acceptance/Rejection and generates Consignee Receipt and Acceptance
Certificate (CRAC) and other payment mechanisms remain the same through
DDO and PAO officers.

72. BIDDING

73. BIDDING

74. Reverse Auction
A reverse auction is a type of auction in
which the roles of buyer and seller are
reversed. In a reverse auction, the sellers
compete to obtain business from the buyer
and prices will typically decrease as the
sellers underbid each other.

75. Reverse Auction
• If the buyer wants to participate in Reverse Auction, then buyer needs to select the L1
product and “add to cart” by clicking on add to cart button.
• After adding the product to the cart and selecting to purchase, the buyer will have three
options: Bidding, Reverse Auction and Direct Purchase. Select “REVERSE AUCTION”.

76. Reverse Auction
•Fill in the
details:-
•Delivery days
•Mention the
required
RA start
and end date.
•Quantity
•Step value decrement
•Extra specifications(if
needed)
•Click on “Create RA”

77. •After clicking on “Create RA”, buyer will be navigated to Reverse Auction Details page
where details about RA and product will be displayed.
•Accept the terms and conditions and Click on “FINALIZE RA”

78. Reverse Auction

79. Reverse Auction Summary
Reverse Auction

80. Reverse Auction

81. Direct Purchase
 After intimation of invoice , Seller needs to login.
 After receipt of material, the Buyer/consignee will intimate
to Seller and seller will issue an online Provisional Receipt
Certificate(PRC),within 48hours.
It contains the details regarding:-
Quantity received
Date of receiving of consignment.
SELLER

82. SELLER

Provisional Receipt Certificate (PRC)

83.  After verification Including assessment of quality and quantity, the
Consignee will Issue on-line digitally signed Consignee's Receipt & Acceptance
Certificate(CRAC) for that stage within 10 days of date of issue of PRC.
.
The CRAC would clearly indicate:
The Order quantity
Rejected quantity (if any, with reasons for rejection including shortages
/damaged /unaccepted quality)
Quantity accepted and cleared for payment
CONSIGNEE

84. Consignment Receipt and Acceptance
Certificate (CRAC)
CONSIGNEE

85. •Notification regarding receiving of supplies will be sent to
buyer, consignee, HOD and Supplier

86. •After issuing PRC and CRAC, the information regarding receipt and
acceptance of goods has been sent to supplier on GeM Portal.
•Now, DDO/ PAO will log into process payment.
•Log in as PAO/DDO,go to manage products at the top.
•Under Manage Products select Indent/ Order list.

DDO

87. •After selecting Indent/order list PAO/DDO will navigate to the
demand/order list.
•The latest demand generated will be displayed at the top.
•Under the column Action, select Process
DDO

88. After clicking on Process, payment authority will be
navigated to “bill processing by HOD” page.

DDO

89. Payment Process
PAO/DDO can have access to different documents namely:
1.Financial Approval
2.Sanction order
3.Contract
4.Seller Invoice
5.Consignee Receipt and Acceptance Certificate
6.Buyer Bill process

DDO

90. • Click on Pay Using PFMS/SBI Payment gateway at the below.

Payment Process

91. Payment Process

92. Payment Process

93. Payment Process

94. HELP
https://gem.gov.in/support
Helpline Contact Number - 011-49728800 / 011- 43505213.
E-Mail : helpdesk-gem[at]gov[dot]in.

95. Thank You