Group 1_Part, Styles, and Four point plan Business Letter

Business Letter Basic Information

1. English for Business
BUSINESS
LETTER
UNTIRTA | Pendidikan Bahasa Inggris | 2025
Group 1 - 6B

2. MEMBERS
Moh Farhan 2223220021
Muhammad Faiz Aziz 2223220060
Rafael Valensius Sihaloho 2223220069

3. A business letter is a formal document for
professional communication, used for inquiries,
proposals, job offers, complaints, and other purposes.
Parts of
Business Letter
What is the Business Letter?
The Address or The Heading
Salutation
The Body of Letter
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Moh Farhan | UNTIRTA | Pen. Bahasa Ingrris | 2025
Part of the Letter
Reference
Information
Purpose
Conclusion

4. Example in Letter
The Address or
The Heading
Including the name of recipient (with
courtesy title ‘Mr’ or ‘Ms’.
For example :
Mr Enzo Benneli
CEO
Maverick Security Consulting INC
456 Corporate Avenue
Los Angeles, CA 90012
USA
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Moh Farhan | UNTIRTA | Pen. Bahasa Ingrris | 2025

5. Example in Letter
Salutation
Only if the recipient were written on the
heading.
For example :
Dear Mr Enzo
If being general, targeted not on specific
person like organization etc.
For example :
“Dear sir” or “Dear Madam”
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Moh Farhan | UNTIRTA | Pen. Bahasa Ingrris | 2025

6. Example in Letter
The Body of the
Letter
Reference
Why you wrote the letter, referring to the
something or letter you has been received.
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Moh Farhan | UNTIRTA | Pen. Bahasa Ingrris | 2025
For Example :
"We are writing in response to your letter
dated February 10, 2025"
"I am writing to follow up on my application
for the Marketing Manager position”

7. Example in Letter
The Body of the
Letter
Information
The detail needed to supply the information
for the reference
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Moh Farhan | UNTIRTA | Pen. Bahasa Ingrris | 2025
For Example :
I am writing to follow up on the payment
status of Invoice 143, dated January 15, 2025,
for the supply of office equipment to
Maverick. As per our agreement, the payment
was due on February 15, 2025. However, we
have yet to receive the payment.

8. Example in Letter
The Body of the
Letter
Purpose
Reason on why you wrote the letter, and
state clearly the purpose
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Moh Farhan | UNTIRTA | Pen. Bahasa Ingrris | 2025
For Example :
“Kindly let us know if any further
documentation or clarification is needed to
facilitate the payment.”

9. Example in Letter
The Body of the
Letter
Conclusion
Customary round-off on how you end your
letter, like appreciating or wishing.
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Moh Farhan | UNTIRTA | Pen. Bahasa Ingrris | 2025
For Example :
“We would appreciate confirmation of the
expected payment date to ensure smooth
business transactions moving forward.”

10. The Subscription or
Complimentary Close
The Enclosures
Example in Letter
The Body of the
Letter
The Subscription or Complimentary Close
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Moh Farhan | UNTIRTA | Pen. Bahasa Ingrris | 2025
The Signature
The Enclosures
Some important Notes in Punctuation
The Signature

11. Four Point Plan
Why are you writing? Refer to a previous letter
contact, for Example; Thank you for your letter of......
We wish to hold our annual conference at Ladian
Hotel in Serang.
Introduction
Give information/ instruction. Ask for information
provide all, explain why the material matter
Details
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Rafael Valensius | UNTIRTA | Pen. Bahasa Ingrris | 2025

12. Why is this good?
it provides a clear, logical, and professional
structure for writing letters. It gives clarity,
efficiency, professional, encourages action.
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Rafael Valensius | UNTIRTA | Pen. Bahasa Ingrris | 2025
Action the reader should take.
Action you will take. Give a deadline
if necessary
Conclusion
A simple one-line closing sentence
is usually all that is necessary to
conclude a message.
Closing

13. The Styles of a
Business Letter
A business letter is a formal document used to
communicate with an important person or business.
Business letters are used for a variety of purposes,
including sales, marketing, and customer service.
Business Letter
Style in letter writing refers to the way you express
yourself through your choice of words, tone, and
structure to suit the purpose of the letter and your
relationship with the letter receiver.
Style in Letter Writing
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M. Faiz Aziz | UNTIRTA | Pen. Bahasa Ingrris | 2025

14. The Styles of a
Business Letter
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M. Faiz Aziz | UNTIRTA | Pen. Bahasa Ingrris | 2025
There are six styles of business
letter; Indented or British style, Full-
Block or American Style,Semi-Block
Style, Modified-Block Style,
Simplified Style, Hanging-Indented
Style. The popular of letter styles and
simple are Indented and Block
styles.
There are six styles of business
letter; Indented or British style, Full-
Block or American Style,Semi-Block
Style, Modified-Block Style,
Simplified Style, Hanging-Indented
Style. The popular of letter styles and
simple are Indented and Block
styles.

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M. Faiz Aziz | UNTIRTA | Pen. Bahasa Ingrris | 2025
INDENTED STYLE/Semi-Block Style
The inside address is indented and closed
punctuation is used. Every new paragraph is indented
five spaces. The complimentary close is placed far
enough to the left to give room to the closing line.
None of the final lines projects into the right margin.
Double spacing is used among paragraph.
One distinguished thing for this form is that each new
paragraph is clearly separated by indentation, but it
gives some difficulty to typists and stenographers in
adjusting the left margin because of the indentations.
Feels slightly more traditional and is less common
today but still acceptable.

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M. Faiz Aziz | UNTIRTA | Pen. Bahasa Ingrris | 2025
Full Block Style
There is no indentations used in this style.
Everything is flush left, saving time and
energy in typing. Open punctuation is used
in the inside address.
Everything—sender’s address, date,
recipient’s address, salutation, body,
closing, and signature—is aligned to the left
margin.
No indentation for paragraphs; single-
spaced with a blank line between
paragraphs.
Looks clean and modern, widely used for its
simplicity.

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M. Faiz Aziz | UNTIRTA | Pen. Bahasa Ingrris | 2025
MODIFIED BLOCK STYLE
The sender’s address, date, and
closing (e.g., "Sincerely") are aligned
to the right or centered, while the
recipient’s address, salutation, and
body are left-aligned.
Paragraphs may or may not be
indented (typically not).
Strikes a balance between formal
and traditional without being as
rigid as full block.

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M. Faiz Aziz | UNTIRTA | Pen. Bahasa Ingrris | 2025
Simplified Style
A streamlined version of
full block: everything is
left-aligned, but it skips the
salutation and closing (e.g.,
no "Dear" or "Sincerely").
Often uses a subject line
instead of a greeting (e.g.,
"SUBJECT: Project
Update").
Direct and efficient, used
for less formal or routine
correspondence.

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Group 1 | UNTIRTA | Pen. Bahasa Ingrris | 2025
In conclusion, mastering the art of business letter
writing is an invaluable skill for professionals in any
industry. As businesses continue to evolve in a
multi-channel communication landscape, the
principles of effective business correspondence
remain relevant, reinforcing trust, professionalism,
and efficiency in corporate interactions.
Conclusion

20. Thank you
Group 1 | UNTIRTA | Pendidikan Bahasa Inggris | 2025