Group 8 HMS-1.pptx1918839839393848985994

Monitoring and evaluation

1. MONITORING AND EVALUATION IN THE HEALTHCARE SYSTEM BY GROUP 8

2. Qn. Distinguish between monitoring and evaluation of the health services, process, importance of each, who conducts them and when NAME REG NUMBER MAGUMBA DERRICK MARTIN 2021-08-07409 ICUMAR JOHN STEPHEN 2020-01-01098 THUNGU SYLIVIA 2020-01-00397 KAINERUGABA TRAVIS EFRAIM 2020-08-00271

3. MONITORING Monitoring refers to observing whether the activity or service is occurring as planned. It can involve gathering information to know whether the previous agreed course is being maintained, resources are wisely spent and staff utilized effectively. In actual sense, Monitoring answers the question, " Are we doing the right thing"

4. REASONS FOR MONITORING Performance tracking Anomaly detection Quality control Risk management Compliance Trouble shooting Accountability Resource allocation

5. PROCESS OF MONITORING Planning Assessment of planned objectives Decision of scope Selection of indicators and standards Choice of data sources to develop Implementation Corrective procedures INDICATORS OF MONITORING Input Output Outcome Impact Efficiency Effectiveness

6. Input : these are financial, human and material resources used in the program or project Output : tangible products or services that are produced as a result of the program or prohect Outcome : short term and medium term effects of the intervention's outputs such as change in knowledge, attitudes , beliefs and behavior Impact : observed changes that result from the intervention Efficiency : the ability to achieve the desired results with the minimum use of resources , time and effort. Effectiveness :the extent to which the project or program achieves it's intended outcomes and impacts

7. IMPORTANCE OF MONITORING Provides better transparency and accountability Helps organizations identify problems early Identification of risks of an intervention Ensures resources are used efficiently Helps the management to know the activities being implemented or planned Improves decision making Helps organization replicate the best interventions Encourages diversity of thoughts and opinions

8. WHO DOES THE MONITORING Donors Independent branch of implementing organization Project manager Implementing team Any staff with help of a check list

9. WHEN MONITORING IS DONE The monitoring process should be done through out the whole process of an intervention or project To be more effective, it should be planned at the design stage of a program, with the time, money and personnel that will be required calculated and allocated in advance. It should actually be done at every stage of the program; with data collected, analyzed and used on a continuous basis

10. EVALUATION Evaluation refers to the periodic assessment of change in the targeted results that can be attributed to as an intervention OR: It is a process of assessing the effectiveness of health interventions.

11. Evaluation concentrates specifically on whether the objectives of the intervention have been achieved and what impact has been done. The term 'appraisal' is normally used instead of 'evaluation.' Here, the health worker asks himself three questions i.e ; What has been achieved as a result of health activities?

12. Were the resources for those activities used efficiently Are other activities required to improve the results FORMS OF EVALUATION Retrospective evaluation The program or projects have been functioning for sometime

13. 2. Prospective evaluation A new program is being introduced within a service 3. Summative evaluation This includes assessment of the extent to which a program has achieved it's desired outcomes and the degree to which any other outcomes, positive of negative, have resulted from the program

14. PHASES OF EVALUATION Planning Selecting the appropriate method Collection and analyzing information Reporting findings Implementating evaluation recommendations

15. Planning This involves determining; the purpose type of evaluation who conducts it (evaluation team) Review existing information i.e. monitoring information Describe how the program works

16. Selecting the appropriate method of evaluation It involves determining Evaluation goals and objectives Evaluation questions Evaluation design Measurement indicators Evaluation schedule Budget for evaluation

17. Collection and analyzing information It Involves; Obtaining data collection instruments Pretesting the instruments Undertaking data collection activities Analysis of data Interpretation of the data

18. IMPORTANCE OF EVALUATION Assess effectiveness Improve quality Inform decisions Learning and development Program planning Resource allocation

19. WHO DOES THE EVALUATION Internal evaluation : People within the program External evaluation : Someone from beyond the program

20. WHEN TO DO EVALUATION Evaluation is usually done at the beginning, in the middle or at the end of the programs.

21. References United Nations development program evaluation office- Handbook of monitoring and evaluation for results