Guidelines for FBP 24hhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhh-25.pptx

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1. Note text Flexi Benefit Plan Proof Submission Guidelines For Financial Year 2024 - 2025

2. Summary of Flexi Benefit Plan FBP Component Reference to Income Tax Act Recommendation Leave travel assistance U/s 10 (5) Rule 2B Actual expenses towards travel as per guidelines prescribed under Income Tax Act Communication expenses (Telephone) U/s 17 (2) Rule 3(7)(ix) Rs. 30,000 Vehicle running and maintenance of Motor Car owned by the employee and used for official and personal purpose U/s 17 (2) Rule 3(2) Rs.21,600 (For motor car with engine capacity less than 1.6 CC) Rs.28,800 (For motor car with engine capacity more than 1.6 CC) Motor Car Driver's salary U/s 17 (2) Rule 3(2) Rs.10,800

3. General Guidelines FBP benefits are provided only based on the proofs submitted. Incase of investments that are due post cut off date will not be accepted. All types of supporting declarations prescribed in various sections are mandatory to extend the tax benefit. Ensure to submit all the relevant documents to avoid rejections. Requested to update the documents as prescribed in the guidelines, please make sure all submitted documents are clearly visible, readable and should explicitly contain all required information. Kindly note that this document contains only the information that are published and in circulation as of now. The guidelines and documentations are always subject to change based on the salary circulars issued by Income Tax authorities. Updating of Family Members detail in the POI portal is mandatory to get Tax Exemptions for any benefits claimed for family members. Once approved you will get the mail notification related to the same, request to cross check the same and if any clarification please raise ticket in GreytHR. Note that, the approved FBP will be considered in February Payroll . The current Income Tax Declaration will be considered only till January payroll . In case of any unclear information and ambiguities, payroll team can always demand for additional proofs/ documents/ certificates. The required information to be submitted before the specified timelines. Else benefits will be disallowed.

4. Leave Travel Assistance (LTA) Eligibility An employee is eligible to claim income tax benefit towards the actual expenditure incurred by the employee while travelling within the country. Income tax deduction under this deduction Coverage: Self / spouse / children / parents. Mandatory Documents / Information The employee should have taken minimum of 3 days leave to be eligible to claim deduction under this head. The bills should pertain to current financial year only ( i.e., April to March). For LTA entitlement it is essential that employee must be on leave during the period of his/her travel. The proof of leave availed for leave travel is to be furnished with the claim form. An employee would be entitled to claim reimbursement of domestic travel for self and family members. Family includes spouse, children and dependent parents. LTA can be claimed only twice in a block of 4 calendar years. Current block of four years runs from 2022 to 2025. LTA is available only in respect of travel to farthest place within India by the shortest route. LTA is available only towards travel fare and does not include any other expenses. Boarding / lodging and stay expenses are not eligible. The employee must accompany the family if he/she wants to claim the LTA of his family members. LTA exemption will be given as below: Notes Trip sheet should be provided. In case the travel is outside the state, the road permit form should be submitted. Original payment receipts should be submitted. The preferred mode of payment exceeding INR 20,000/- is by cheque/demand draft/online transfer only. In case of payment by cash, then proof of withdrawing cash for the payment should be provided.  The taxi expenses incurred is not fully allowed as exemption. The exemption is provided based on the actual expenses incurred (OR) 1 st AC train fare from the place of origin to destination, whichever is lower. The employee should provide the train fare (to be generated online) for claiming exemption. The employee should mention the destination place in the LTA claim form. Sample Formats attached here Mode of Journey LTA Exemption Proof Required By Air Economy class fare Air Ticket and Boarding pass in original By Train Train 1 AC fare Train tickets in original By Bus Deluxe class fare Bus ticket in original By Taxi Restricted to Train 1 AC fare Taxi Bill in original (Refer Notes below)

5. Communication Reimbursement Eligibility: Expenditure incurred by the employees on communication in the ordinary course of discharge of their duties. Employee must submit the proof for having incurred such expenditure to claim the deduction. Mandatory Documents/Information: In order to claim the reimbursement, the employee should produce bills. The bills should pertain to the current financial year only (i.e., April to March). Employee cannot claim such landline/ broadband/ mobile bills reimbursed by company.  New employee, who has joined during the year, can submit bills beginning the period after their joining date. Continued Housing loan Notes: The reimbursement is restricted to one landline phone, one mobile connection and one broadband connection.  Mobile connection should be in the name of the employee and should be used by employee only. If a postpaid invoice having a multiple connection, then only one connection will be exempted. Like Airtel black connection. Prepaid Mobile / Broadband connections are not covered. If company provided internet reimbursement of Rs 18000 per annum(Pune employees), then the employee is eligible to only Rs 12000 under this FBP. If company provided internet reimbursement of Rs 12000 per annum(Bangalore employees), then the employee is eligible to only Rs 18000 under this FBP. Please note that this is a tax exemption not the reimbursement payable amount.

6. Vehicle running and maintenance Exemption Mandatory Documents/Information: The bills should pertain to current financial year only (i.e., April to March) Please fill Vehicle and Fuel Claim Form The vehicle for which fuel receipts are provided should be in the name of the employee. Vehicle registration copy (RC) should be submitted. Fuel expenses should be incurred within the city of employment. Car Maintenance (Service Bills) to be submitted and it should in your name and the vehicle number should be mentioned. Car Insurance invoice to be submitted and it should in your name and the vehicle number should be mentioned. Notes: Fuel expenses incurred on behalf of others cannot be claimed. Fuel receipts must be for actual amount paid and fuel filled in the vehicle. Fuel/Insurance/service bills is on monthly basis. Any excess amount in the bills submitted for one month cannot be adjusted against the subsequent month eligibility. Original cash receipts should have the details like date, quantity, and rate and vehicle number and is filled in by the attendant at the time of refueling. Fuel receipts should not be tampered and altered in any way. Fuel receipts in a month can be for only one vehicle. Car Maintenance (Service Bill) and Car Insurance can be claimed under this section. Invoice / Insurance claim to be submitted with your name and vehicle number in the respective invoices. Declaration from the employee stating they are using own vehicle to commute to office (refer attached declaration form). Please find below the limit for exemption available in case of Fuel reimbursement for Four-Wheeler: If cubic capacity of car exceeds 1.6 liters (1600 CC)- the income tax exemption would be restricted to INR 2,400 per month If cubic capacity of car does not exceed 1.6 liters (1600 CC) - the income tax exemption would be restricted to INR 1,800 per month. Eligibility: Employees can claim exemption of vehicle (four-wheeler) incurred by them for official purposes. The expenses eligible for reimbursement under this head are fuel costs and maintenance Employees availing company transport facility would not be eligible to claim fuel reimbursement. Sample Formats attached here

7. Motor Car – Driver’s Salary Mandatory Documents/Information: Photocopy of the proof of identity of the driver and driving license should be submitted to the Company Original bills/invoices/receipts issued by the driver must be submitted by the employee Proof of payment made to driver Notes: Employees can avail tax benefit Driver Salary. The limit of claiming the same is restricted to Rs.900 per month and Rs. 10,800 per annum. Eligibility: Eligible employees can claim income tax deduction of expenditure incurred by them towards salary paid to their driver subject to the following conditions:

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