Guidelines to Procedures of Contract Completion Under IRR of RA 9184

The reports shows the guidelines to the process of contract completion as highlighted in the IRR if RA 9184

1. Contract Completion Understanding Contract Completion in Infrastructure Procurement Presented by Ian Joseph Angel

2. What should the Procuring Entity do in anticipation of contract completion? QUESTION

3. Once the project reaches an accomplishment level of ninety-five percent (95%) of the total contract amount, the Procuring Entity may create an inspectorate team to make preliminary inspection and submit a punch-list to the contractor in preparation for the final turnover of the project. This punch-list will contain, among others, the remaining works, work deficiencies for necessary corrections, and the specific duration/time to fully complete the project considering the approved remaining contract time. This, however, shall not preclude the Procuring Entity’s claim for liquidated damages. PROJECT COMPLETION

4. According to the 2016 revised IRR of RA 9184, the following should activities be done: ANSWER

5. Form inspectorate team ANSWER Create a punch list Awarding of CC and CA The contractor accomplishes the tasks on the punch-list

6. What are the qualifications of the inspectorate team? The 2016 revised IRR of RA 9184 does not provide specific qualification requirement for the members of the team.

7. What are the qualifications of the inspectorate team? According to DPWH DO no. 99 S. 2015, the inspectorate team shall have the following composition: For projects undertaken by the Central Office: Bureau of construction/ maintenance Bureau of design Bureau of quality and safety IO and regional office

8. What are the qualifications of the inspectorate team? According to DPWH DO no. 99 S. 2015, the inspectorate team shall have the following composition: For projects undertaken by the Regional Offices: Planning and design division Construction division Maintenance Division Quality assurance and hydrology District Office

9. What are the qualifications of the inspectorate team? According to DPWH DO no. 99 S. 2015, the inspectorate team shall have the following composition: For projects undertaken by the District Offices: Planning and design division Construction division Maintenance Division Quality assurance

10. What are the responsibilities of the inspectorate team? Thoroughly inspect the the project site and identify any remaining works, deficiencies, or necessary corrections before the final turnover of the project

11. What are the contents of the punch-list? QUESTION

12. ANSWER Remaining works to be done Work deficiencies Required time to fully complete the project

13. According to Sec 7, Annex E of the 2016 Revised IRR of RA 9184, the procuring entity has the right to claim liquidated damages even the project is still ongoing and is at 95th percentile of completion. When can the procuring entity claim LD before the intended date for project completion?

14. When the inspectorate team has proven that the contractor can no longer catch up with the schedule even after creating catch-up plans for the project. ANSWER

15. Within 15 days upon the inspection , a completion inspection report shall be submitted to the Implementing Office/head of the procuring entity At 100 percent completion or upon the notice of the contractor, the inspectorate team shall perform the first completion inspection.

16. The Head of IO issues a Notice of Defects/Deficiencies to the contractor, instructing them to commence repairs within 7 days and complete them within 30 days.

17. Upon confirmation of corrections by the contractor, the IO's Head instructs the Inspectorate Team to inspect the project and submit a Completion Inspection Report within 7 days. If the report confirms satisfactory corrections, it serves as the Final Completion Inspection Report; otherwise, the process repeats until all noted issues are resolved.

18. Is there a limit on the number of inspections to be performed by the inspectorate team? QUESTION

19. The number of inspections per se has no limit. The only limit shall be the applicability of the provisions of 01. Annex E Sec. 9.4 of RA 9184 IRR ANSWER 02. Annex E Sec. 8 of RA 9184 IRR

20. 01. Annex E Sec. 9.4 of RA 9184 IRR ANSWER Liquidated damages is limited to 10 percent of the total contract price 02. Annex E Sec. 8 of RA 9184 IRR HoPE may terminate the contract due to a negative slippage of fifteen percent (15%) or more to an on-going project. or ten percent (10%) or more after the contract time has expired.

21. Once the repairs are completed, what’s next? QUESTION

22. ANSWER Awarding of Certificate of Completion

23. Thank you very much! Presented by Ian Joseph Angel