HARAYA CO EVENTS MANAGEMENT by FloBach 2

HAYARA CO EVENTS MANAGEMENT

1. HARAYA CO.
“Where Vision Meets Celebration”
EVENT MANAGEMENT
+639*********
[phone]
[email protected]
Haraya Co., Events
@harayacoph

2. PROPRIETRESS:
ADDRESS:
NAME
P1 BRGY II
MOBILE NUMBER: +639**********
TELEPHONE NUMBER: [phone]
EMAIL:
INSTAGRAM:
FACEBOOK:
[email protected]
HARAYA CO., EVENTS BY F B.
@ HARAYACOPH

3. ABOUT US
Haraya Co., founded by F B. in 2023, specializes in
event management, catering to a diverse range of
occasions such as weddings, birthdays,
christenings, anniversaries, debuts, reunions, and
more. The company also manages corporate
events, including conferences, seminars, team-
building activities, meetings, and award ceremonies.
In its inaugural year, Haraya Co. has focused on
crafting customized strategies for each event,
emphasizing meticulous planning and technical
organization. Known for its minimal yet aesthetically
pleasing decor, the company ensures that every
visual element aligns with the client’s vision. They
prioritize seamless execution, utilizing lateral
integration to enhance performance and efficiency.
Haraya Co. is dedicated to delivering exceptional
service, striving not just for client satisfaction but to
exceed expectations at every turn.

4. VISION
MISSION
Our vision is to be a leading
event management company
recognized for creativity and
excellence, creating memorable
events that inspire, connect, and
leave lasting impressions.
At Haraya Co., we aim to
transform clients' visions into
unforgettable experiences
through meticulous planning
and execution, prioritizing
innovation and customer
satisfaction.

5. SERVICES WE OFFER
SOCIAL EVENTS CORPORATE EVENTS
Weddings
Birthdays
Proposal
Gender Reveal Party
Bachelorette Party
Debut
Reunions
Other Special Occasions
Conferences
Seminars
Contract Signing
Ribbon Cutting
Product Launch
Awarding Ceremony
Other Corporate Events

6. ELYSHA PYPER’S CHRISTENING
AND FIRST BIRTHDAY.
Client: Mr. Peter
Theme: Bohemian Pink
Where: Zane Hotel
Date: September 2024
Guests: 100pax
"Haraya Co. made our baby's first birthday and
christening unforgettable! Beautiful decor and
seamless execution. Highly recommend!"
- Mr. Peter and family
PROJECTS AND CLIENTS

7. ALESI KATE’S DEBUT
Client: Mr. Alexis Riel & Mrs. Katherine Riel
Theme: Pastel Pink
Where: XYZ Hotel
Date: March 2024
Guests: 150pax
"Haraya Co. made my daughter’s 18th birthday
debut truly special! The planning was flawless,
and the decor was stunning. Everyone had an
amazing time. We’ll definitely recommend them!"
- Riel Family
PROJECTS AND CLIENTS

8. LANNAR & LUNA’S WEDDING
Client: Mr. Lannar Hans & Mrs. Luna Hans
Theme: Garden Bleu
Where: XYZ Catering and Gardens
Date: October 2023
Guests: 150pax
PROJECTS AND CLIENTS
"We can’t thank Haraya Co. enough for making our
wedding ceremony perfect! From the first meeting,
their team understood our vision and executed it
flawlessly. The attention to detail, beautiful decor,
and seamless coordination made the day stress-free
and unforgettable. Our guests are still raving about it!
Thank you, Haraya Co., for turning our dream into
reality!"
- Mr. Lannar Hans & Mrs. Luna Hans

9. KWATRO FOURTH CORPORATION
CONFERENCE PARTY
Client: Mr. John Smith
Theme: Hot Red
Where: XYZ Hotel
Date: June 2023
Guests: 250 – 300pax
"Haraya Co. organized our corporate conference
party, and it was a huge success! Their attention
to detail and seamless execution impressed
everyone. The decor was classy and professional.
We couldn't have asked for a better experience!"
- Mr. Smith
PROJECTS AND CLIENTS

10. THE LAUNCH OF BLEUNT EVRYDY
COSMETICS PRODUCT
Client: Ms. Andrianna Bleunt
Theme: Starlight Blue
Where: Bluent Evrydy Cosmetics Shop
Date: May 2023
Guests: 100pax
"The launch of Bleunt Evrydy cosmetics was an
absolute success! The event was vibrant and
engaging, perfectly highlighting our brand. The team’s
dedication and creativity made the experience
unforgettable. We’ve received amazing feedback, and
we couldn’t have done it without you!"
- Ms. Andrianna Bleunt
PROJECTS AND CLIENTS

11. EVENT TEAM
ROLE
Communicate and coordinate with
suppliers and clients.
Supervise the flow of the ceremony
and reception/entire program.
NAME RESPONSIBILITY
Ensure that all guests are on the
lists and accommodated properly.
Coordinate with emcee.
Assist the client in receiving gifts,
distributing souvenirs, and
reporting shutdowns.
EVENT HEAD
ORGANIZER
TECHNICAL STAFFS
USHERS/USHERETTES
GENEVA ALMAIDA
ANDREW LENNON
JAMAICA IBERIKA
Monitor the lighting, sounds, sound
system, music, and other technical
stuff.
Manage a cue or indication in every
flow of the event.
MONIQUE PEREZ

12. October 13, 2024
Mr. Alexis Diaz and Mrs. Kelcia Diaz
Client
addresss
Dear Mr. and Mrs. Diaz,
We’re delighted to present our proposal for Alicia Kelly’s First Birthday and Christening event. Our company has a proven history of creating
unforgettable and successful occasions, and we are confident we can achieve the same for you.
The celebration will feature an engaging program, including speeches from honored guests, presentations showcasing your daughter's milestones,
and delightful entertainment to wrap up the event. We will handle securing a suitable venue, arranging AV setups, and ensuring event security.
We’re eager to discuss any specific preferences you may have. After we receive your approval, we’ll provide a detailed proposal that includes
pricing, services, and an event schedule.
Understanding the importance of this special day, we are dedicated to delivering an event that blends comfort and elegance while captivating your
guests. We look forward to your response and the chance to create a memorable experience together.
Best Regards,
NAME OF THE OWNER
Haraya Co. Owner/Manager
Haraya Co., Event Management
P
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P
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S
A
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LETTER OF PROPOSAL

13. EVENT BRIEF
Address: P1 Brgy II
Mobile Number: +639*******
Telephone Number: [phone]
Email: [email protected]
Facebook: Haraya Co., Events by Florylyn B.
Instagram: @harayacoph
CONTACT
COORDINATOR:
EVENT OBJECTIVES:
The objective of the first birthday and christening is to celebrate the baby's milestones
and faith while creating lasting memories with family and friends.
January 9, 2025 at exactly 10am - 2pm
Pastel BrownEVENT MOTIF:
DATE & TIME:
EVENT NAME:
EVENT THEME:
Alicia Kelly’s First Birthday and Christening
Bohemian
The baptismal ceremony will be at St. John the Baptist Parish Church and the reception
will follow at Zane Hotel, Purok Ubas, Baragay Gubat (Mercedes Rd.) Daet, Camarines
Norte.
VENUE & LOCATION:

14. Front garage of Zane Hotel, facing the highway.PARKING ACCESS:
EVENT BRIEF
Entrance, Lounge/Reception Area, Gifts Area, and Comfort RoomDIRECTIONAL SIGNAGE:
2 Wireless Microphone, 2 Wired Microphones, Speaker, Lights, and Sound SystemAUDIO:
Alvin Lester Magana (ALM Events & Talents)HOST:
The birthday celebrant, Parents, Ninongs & Ninangs, Friends, and Family.PERSON INVOLVE:
143,382PHPBUDGET ALLOCATION:
NONESPECIAL REQUEST:
100PAXNUMBER OF GUESTS:

15. EVENT SUPPLIERS
ITEM MAIN SUPPLIERS ALTERNATIVE SUPPLIERS
Invitation and Souvenirs
Biancrafts
(Magang, Daet Camarines Norte
Crafty Souvenirs
(Daet Camarines Norte)
Venue and Catering
Zane Hotel
(Moreno, Daet Camarines Norte)
Bella’s Events Place
(Magallanes Iraya, Daet Camarines Norte)
Cakes and Sweet Corner
Loy’s Bakeshop
(Daet, Camarines Norte)
Toni’s Cake Shop
(Taft Iraya, Daet Camarines Norte)
Event Stylist
ArteKraft Hauz
(Daet, Camarines Norte)
Sharm Styles & Works
(Daet, Camarines Norte)
Host and Magician
Alvin Lester Magana
(ALM Events & Talents, DCN)
Dan Blame art of Magic
(Daet, Camarines Norte)
Videographer and Photographer
Jeca Photography
(Greenview, Daet Camarines Norte)
SoftLights Photos
(Daet, Camarines Norte)
Christening Candles
Letterein by Lorein
(Daet, Camarines Norte)
Wanwan’s Online Shop
(Daet, Camarines Norte)

16. DETAILED BUDGET PLAN
ITEM SUPPLIERS INCLUSION AMOUNT
Invitation and Souvenirs
Biancrafts
(Bliss Magang, Daet Camarines Norte
30pcs souvenirs, 30pcs invitation,
Free layout
1,100
Venue and Catering
Zane Hotel
(Moreno, Daet Camarines Norte)
Venue for 3-4hrs, Catering with 4
side dishes (chicken asparagus
soup, creamy carbonara, shrimp &
squid vegetables, fruit salad, 3
main dishes (grilled pork w/ honey,
roast beef, chilly garlic seafoods),
a juice and rice.
50,000
Cakes and Sweet Corner
Loy’s Bakeshop
(Daet, Camarines Norte)
7x5 cake, 50pcs cupcakes, 40pcs
cookies, 40pcs brownies, 20pcs
cakesicles, 2trays of grahams.
8,700
Event Stylist
ArteKraft Hauz
(Daet, Camarines Norte)
Function Hall full set up 8,500
Host or Magician
Alvin Lester Magana
(ALM Events & Talents, DCN)
2-3hrs Hosting service with
assistant.
7,000

17. DETAILED BUDGET PLAN
ITEM SUPPLIERS INCLUSION AMOUNT
Christening Candles
Letterein by Lorein
(Daet, Camarines Norte)
30pcs designed baptismal
candles
600
Videographer and Photographer
Jeca Photography
(Greenview, Daet Camarines
Norte)
Unlimited shots in RAW, edited
photos, 2 photographer, video full
coverage, pre-bday photoshoot...
28,000
SUB TOTAL 103,900PHP
COORDINATION FEE (20%) 20,780
124,680
CONTINGENCY FEE (15%) 18,702
GRAND TOTAL 143,382PHP

18. DETAILED PROGRAM FLOW
TIME PROGRAM PERSON’S INVOLVE
Guests Arrival 10:00 AM - 10:30 AM
Officiant (Priest), Guest, Hosts, Refreshments
Team
10:31 AM - 11:29 AM Christening Ceremony
Officiant (Priest), Parents, Godparents

Photographer, Family Members, Godparents



11:46 AM - 12:00 PM Parents, Hosts, Godparents
11:30 AM - 11:45 AM
12:01 PM - 12:40 PM
Photo Session
1:01 PM - 1:30 PM
Lunch/Brunch
12:41 PM - 1:00 PM
1:31 PM - 1:45 PM
Games/Activities
Welcome and Introduction
Cake Cutting
Souvenir Giving
Guest, Hosts, Parents
Adults, Hosts, Activity Coordinator
Catering Team, Hosts, Parents
Thank You and Farewell 1:46 PM - 2:00 PM Hosts, Party Favors Team, All Involve
Parents, Hosts

19. FLOORPLAN
Stage
Grass Carpet
8 8 8 8
8 8 8 8
Entrance/Exit
Gift Table and
Souvenirs
Buffet Area
6 Kiddie Table
6 Kiddie Table
Sweet Corner
6 NIN0NGS
6 NINONGS
6 NINANGS
6 NINANGS
Sound
System/DJ's
Area
Space for activities
SPECIAL NOTE: The Comfort Room is located on the 2nd floor.
Fire Exit
3RD FLOOR
Fire Exit

20. POSSIBLE RISK:
SOLUTIONS:
A performer or entertainer cancels last
minute.
Have a backup entertainer or activity
planned, such as games or a playlist
for music. Consider DIY options like
karaoke.
Weather Issues (for outdoor parties) Entertainment Falls Through
POSSIBLE RISK:
RISK MANAGEMENT
SOLUTIONS:
Rain or extreme temperatures can ruin
outdoor plans.
Have a backup plan, such as a tent
rental or an indoor location. Always
check the weather forecast in
advance.
POSSIBLE RISK:
SOLUTIONS:
Arranging seating, tables, and decor
can be difficult.
Create a detailed plan and layout in
advance. Arrive early on the day of the
event to set everything up.
Logistical Issues
POSSIBLE RISK:
SOLUTIONS:
Issues with sound systems or
projectors for presentations.
Test all equipment beforehand and
have backup options, like portable
speakers or printed materials.
Technical Difficulties
POSSIBLE RISK:
SOLUTIONS:
Guests might not know each other or
might feel awkward.
Plan icebreaker games and activities
to encourage interaction. Consider
having a mix of group and individual
activities.
Boredom Among Guests
POSSIBLE RISK:
SOLUTIONS:
A messy venue post-party.
Plan for cleanup by assigning tasks to
a few helpers. Provide clearly marked
bins for recycling and waste.
Cleanup and Waste Management

21. THANK YOU
Do you have any question?
+639**********
[phone]
[email protected]
Haraya Co., Events
@harayacoph