HoA-REC&N/AAU_MEAL 2nd Quarter Report_En

HoA-REC&N/AAU_MEAL 2nd Quarter Repor

Enviromental governance and management

1. Horn of Africa Regional Environment Centre and Network (HoA-REC&N)
Addis Ababa University
MEAL 2nd Quarter Report
Quarter Review Meeting
Horn of Africa Regional Environment and Network
(HoA-REN)
July 16, 2024
HoA-REC&N HQ
Addis Ababa

2. Outline of QRM Report
•MEAL plan
•MEAL Culture-MEAL plan is a living document
•Capacity Building (Trainings)
•Action plan
•Challenges and way forward

3. MEAL Plan components
Understanding objective
Indicators development
Monitoring plan
Evaluation plan
Data collection , Data Analysis and Presentation
Data management plan
Accountability
Reporting , Communication and Advocacy

4. Understanding objective
Program Overall Objective (Mission and vision)
•Understanding overall objective
•Alignment with national and global development strategies
(SDGs)
•This is instrumental to ensure complementary of efforts

5. Indicator Development
Now a days result based management takes
prominence over process management
(traditional based management )
Results are counted through SMART indicators
Baseline set to serve as reference for
changes/progress over time

6. Indicator development
•Cost effective indicators-data is collected
merely for use for project management
decisions and therefore data collection should
be manageable
•Don’t collected unused data
•In the context of emergency data collection
develops as the response progresses (The
good enough guide)

7. Indicator development
•The indicator is needed and useful –relevance
•Technical merit-sensitivity to changes
•It is fully defined –an indicator with detail
information (indicator protocol)
•It has been field-tested or used operationally –
globally and nationally relevant –used for
comparison

8. Indicator development
•Setting baseline ; milestones and LOP targets
•An indicator and baseline are complementary
but identical
•Indicator –body temperature
•Target body temperature –37 degree

9. Indicator development
Types of indicators
Direct versus indirect
Quantitative versus qualitative

10. M&E plan
•Plan for a list of M&E activities
M&Eactivities/events Timing/frequency Responsibilities Estimatedbudget
Baselinesurvey
Projectlaunching
Projectmonitoring
M&Etrainings
Contextmonitoring
Beneficiarymonitoring
Participatoryevaluation

11. M&E plan
•Plan for a list of M&E activities
M&Eactivities/events Timing/frequency Responsibilities Estimatedbudget
Jointevaluation
Reviewmeetings
Mid-termevaluation
Project/programme
managementreport
Government /local
administrationreport
Donorreporting
Finalevaluation

12. Evaluation Plan
Terms of reference
Evaluation is meant for purpose
Total implementation period
Cost effectiveness
Alternative Evaluation Approaches
Evaluation criteria ,
standards and
codes of conduct
Meta evaluation

13. Data Management Plan
•Data Storage /Institutional memory
Sustaining the culture and improvement plan on
data management repository
Project sheet example

14. Data Management Plan
ProjectInformation
Projectbudgetamount
Currency Totalagreedbudget
ProjectDuration
StartEnd
Projectthematicarea
1 2 3 4 1
Clean
energy
Biodiversit
y
IWR
M
Climate
justice
Clean
energy
Projectoperationareas
Rift
ValleyGambella
ProjectDonor
Projecttype
DevelopmentEmergency

15. Data Management Plan
ProjectInformation
Projecttargets
Projectplannedparticipants
Total
Persons with
Disabilities(PWDs)
Male Female Male Female
Projectbaselineandenline
Outcome1 Outcome2
Output1.1 Output2.1
Output1.2 Output2.2

16. Data Management Plan
Data Quality Dimensions
Ensure the six data quality dimensions are intact
Data Quality Assurance
1.Accuracy/Validity
2.Reliability /Consistency
3.Precision/level of detail
4.Completeness
5.Integrity
6.Currency /timeliness

17. Data Management Plan
Data Quality
Ensure the six data quality dimensions are intact
Data Quality Assurance
A regular exercise to bring data quality
Triangulation
Source
Investigators
Methodology
Data Analysis and Visual Presentation

18. Data Analysis and Visual Presentation
Data Analysis and Visual Presentation plan
Visualization presentation of data renders more
meaning and influence the decision makers
I recommend more capacity building with regard
(PowerBIand KoboToolBox Training)

19. Reporting , communication and
Advocacy
Reporting is part of compliance to agreements
Reporting is the entry point for sharing lessons and
feedbacks (informed decision making)
Data quality dimension (currency/timeliness of
reporting)
Data quality dimension (Reliability –consistency to
sue reporting tools provided there is revision under
demanding circumstances)

20. Reporting , communication and
Advocacy
Reporting tools
•HoA-REC&N do have reporting timeframe with in and
to the university.
•HoA-REC&N reporting is as per the grant agreement

21. Reporting , communication and
Advocacy
Typesofreportingtools thefrequencyof
reporting
thedeadlineofreporting thestakeholder
FiledVisitMonitoringReport Adhoc ASAP Internally/MEAL
Minutesofstakeholdermeetings/consultationsAdhoc ASAP Internally/MEAL
Trainingreport Adhoc ASAP Internally/MEAL
Quarterlyreportbyrespectiveproject
coordinators
Quarter 15
th
oftheconcludingmonthofthequarterInternally/MEAL
Bi-annualreport Bi-annual15
th
oftheconcludingmonthofthebi-
annual
AAUStrategicPlanningunit
(alignedwiththegovernment’s
budgetyear)
AnnualPlan Annual 15
th
oftheconcludingmonthoftheyear Internally/MEAL
Annual 15
th
oftheconcludingmonthoftheyear AAUStrategicPlanningunit
AnnualReport Annual 15
th
oftheconcludingmonthoftheyear Internally/MEAL
Annual 15
th
oftheconcludingmonthoftheyear AAUStrategicPlanningunit
(alignedwiththegovernment’s
budgetyear)
Annual Basedonagreement Donorsforrespectiveprojects

22. Reporting , communication and
Advocacy
Reporting tools-HoA-REC&N do have standard
reporting tools and also comply with partners reporting
tools

23. Reporting , communication and
Advocacy
CoddedMEALtools Purpose When
002-FieldMonitoringReportingForm Everystaffisrequiredtoreporthisfield
activities
Afterfieldvisit
004-Quarterlyreportformatfinal Eachrespectiveprogramunitisexpectedto
reportquarterlyplanversusperformancealong
withnarration
Quarterly(planversusperformancealongwith
narration)
005-Reportformat Quarterlytrackingperformanceandcanbe
usedalongwiththequarterreporting
006-Minutestemplate Minutesofmeetingsbetweenstaffsandamong
stakeholders
Duringeachmeeting
007-DIP-BP-IPTT-PP-CB Detailactivities,budget,trackingtableand
capacitybuilding
annualplanning-everyprojectduringstartof
008-Trainingreportformat Trainingnarrationversusquantitativereports
009-ProjectReviewTemplate Eachrespectiveprojectunitsduringtheir
reviewoftheirproject
Monthly/quarterly/Adhoc
010-LearningPaperForm Writinglessonslearnedthatemphasizeon
storiesthatchangethelivesofthe
beneficiaries,storytelling
011-AfterActionReview-AAR Debriefingsessiontohaveacloserlookat
performance

24. Sustaining MEAL Culture
Capacity building
Cascading MEAL plan to project and partner staffs
Ensuring CFRM-complaint Feedback and Response
Mechanisms
Data analysis and visualization training (Digital Data
Collection, Analysis and Visualization)
Regular review meetings (QRM)
Project level review meetings
Code of conduct training

25. Action Plan
Capacity building
Cascading MEAL plan to project and partner staffs
Data analysis and visualization training
Regular review meetings (QRM)
Project level review meetings
Code of conduct training

26. Challenges
Communication is not open up
Too little too late
Bottom line is adhering to the SOPs
Replacement of staffs
Mixed –up roles and responsibilities that leads to
open up loop holes

27. Way forward
Back to basics
Open up communication
Adhering to bottom line –Ensure SOPs