How Cloud POS Is Smartly Growing In the QSR Industry.pdf

Quick service restaurants are about the quickness of service. You are supposed to process orders, make the food, and complete transactions within a very short time.

1. How Cloud POS Is Smartly Growing In the QSR
Industry?


Quick service restaurants are about the quickness of service. You are supposed to process
orders, make the food, and complete transactions within a very short time. All these
processes go through the point of sale system. It is the core of the quick service
restaurants. Quick service restaurants used to rely on these central units that were made
up of heavy machines and had on-site servers. However, nowadays it is shifting to the
cloud.
The global restaurant cloud POS market was valued at US $1.84 billion (2024) and is
projected to nearly triple to US $4.86 billion by 2030, growing at a robust CAGR of
~18% between 2025–2030 - grandviewresearch.


This post is all about understanding the impact of a cloud-based POS system on the quick
service restaurant industry. The advantages of a cloud POS, such as faster service and
better control, will become evident to you by the end of this post. The new concepts of

2. remote management, POS system updates, and the difference between cloud vs
traditional POS systems will also be introduced to you.
Understanding Traditional POS Systems
To understand the advancement of the cloud-based POS system, the initial step is to refer
to the disadvantages associated with the traditional POS system. Usually, the
conventional POS systems, often known as Legacy POS, function through stationary
terminals, installed software, and data saved on the restaurant's local computers.
Even though these systems had certain advantages at their prime, they were not without
their limitations:

● Reports were accessible only on the site.
● Technicians had to be at the location to update the machines physically, or
managers had to install files to get the updates.
● Expanding your business with a new branch typically involves getting extra
servers and bulky hardware.
● In the event of machine failure, losing data was a potential occurrence.

Restaurants that were single units could handle this situation. However, the rapid
development of QSR brands meant that this situation became an obstacle for them.
Why are QSRs migrating to Cloud Environments?
A cloud-based point-of-sale system (POS) will erase such restrictions. One must be
connected to the internet; the software can run on any computer. Consequently, the
software is no longer tied to one machine. There are no limits to where the manager can
locate; a secure website can store and access all the necessary data.

In this way, any terminal, tablet, or phone can access the system. The business proprietors
and supervisors can therefore obtain information concerning sales, products, and
employees from any place, at any time.

This transition is not solely related to technology. It has a significant impact on the way
QSRs work. What used to be a simple cash register at the point of sale has been
transformed into a system that gathers data and helps to make decisions.

3. Benefits of Cloud POS for Quick Service Restaurant
The benefits of cloud POS touch every part of the restaurant business. Here are some of
them mentioned:

Remote Management Anywhere
Managers don't need to be in the store to access sales information, check stocks, or
change the menu. In the case, for instance, that a store in a different city has run out of a
particular item, the manager will be able to change the menu in the shortest possible time
by working remotely. This remote management saves time, and, at the same time, the
quality of the service is maintained.
Real-Time Data
Data from a cloud-based POS system is real-time. Any transaction, return, or inventory
change will be available immediately. Therefore, the supervisors can monitor busy times,
favorite products, and even employee productivity without delay. Generally, traditional
POS systems provide such data at the end of the day.

POS System Updates in the Background
Cloud systems manage POS system updates without any manual intervention. Updates
are delivered seamlessly. Maintenance is performed quickly, without any interruption in
service. Employees are not required to carry out the installation or wait. Restaurants
remain up-to-date and safe with minimal work.
Easier Scaling
New restaurants and QSR chains keep on growing. They needed new servers and
technicians to add locations or kiosks operating with a traditional POS. However, it is
much easier to scale with a cloud-based POS system by linking a new tablet or
registering to the internet. The business can expand in this way without incurring
significant expenses.
Inventory Accuracy
In cloud-based POS systems, inventory numbers are updated instantly. For example, if
chicken sandwiches are being bought rapidly, the system will update the available stock
without delay. This situation prevents the business from falling out of stock and reduces

4. waste. Additionally, it makes the precise scheduling of delivery and ordering of the
supply.

Cost-Saving
A cloud-based POS system minimizes the initial costs. Most systems can be operated on
a tablet or smartphone; hence, there is no need for heavy hardware. The subscription cost
is distributed over a specific period, making the pricing more manageable. This feature is
very beneficial for small and medium-sized QSRs.
Improved Customer Service
Quicker checkouts, a wider variety of payment methods, and loyalty plans are just some
things that make customers more satisfied. Cloud-based POS systems also support
contactless and mobile payments. These forms of payment have been gradually gaining
popularity, and they are now the most used in fast food restaurants.
Comparison Table of Traditional POS vs. Cloud-based POS
Feature Traditional POS Cloud-Based POS
Where data is stored Local server or
machine
Cloud server over the internet
Software updates Manual updates needed Automatic over-the-air updates
Access to reports On-site only Remote access from any device
Cost model High upfront cost Subscription or pay as you go
Scaling to new
locations
Requires hardware Easy via cloud
Inventory tracking Manual Real-time and synced

5. Payment methods Basic Supports contactless, mobile,
online

Comparing both types of POS with its strength and weakness, it’s clear that Cloud based
wins in flexibility, real-time control, cost, and customer service.
Let’s understand advantage of adopting cloud POS over traditional
through an example of ‘A Growing Burger Chain’
Think of a burger chain that has five different locations. The owner with the traditional
POS system has to go to every location to check the sales and inventory. A technician is
needed for any updates. Getting another outlet up and running is a very slow process.
The proprietor can oversee all five branches through one dashboard by implementing a
cloud-based POS system. Changes in the menu can be carried out automatically from one
store to the next, so there will be no waiting time. The installation of a new POS terminal
takes less than a day. Customer transactions can be done by card, mobile wallet, or store
credits without inconvenience.
RevUp POS: Cloud POS for QSRs to Drive Efficiency and Growth
Now, we will look at an actual cloud-based POS system, RevUp POS that helps
businesses to drive growth. Here are some of the key features associated with the RevUp
cloud-based POS system:
Real-Time Dashboard
RevUp delivers a cloud-based dashboard for sales tracking, inventory control, and
employee management at multiple locations.
Hardware Compatibility and Mobile
It is compatible with terminals, scanners, printers, and tablets. Additionally, iOS or
Android devices can be used. This feature makes deployment quick and also more
versatile.

6. Remote Operations by App
RevUp is compatible with a mobile app that runs on Android and iOS, thus enabling
remote management. Consequently, managers can control their businesses from any
location using a mobile device.

Loyalty and Marketing Tools
One of the features of the program is digital loyalty programs and customer transaction
tracking. Such functionalities help quick-service restaurants to increase customer
retention and deliver more tailored service.
Employee Management
RevUp provides various tools such as a time clock, scheduling, payroll support, and
timesheets. These tools allow for more efficient labor management and save time on
administrative work.
Payments and Merchant Processing
The service enables secure and efficient card processing at any time and from any place.
This allows quick service both in the store and remotely.
Multi-Location Support
One cloud-based POS system interface allows you to handle multiple stores. It means
managing various locations is no longer a hassle for brands with several stores.
Business Dashboard
RevUp's platform provides real-time sales insight and daily updates through email. This
enables managers to stay in the loop with minimal effort.
Overcoming Common Concerns About Adopting Cloud based POS
Some quick-service restaurant (QSR) proprietors are concerned about the cloud POS.
They inquire: What can be done if the internet is unavailable? Plenty of systems allow the
cash register to work offline, saving sales performance on the local memory until the link
to the network is restored.

7. Some people question security. Top companies utilize encryption and frequently install
security updates, which give more protection than old local systems that are often left
without patches.

Cost remains a significant concern. Subscription fees are a regular expense, but the
money saved on hardware, IT support, and less downtime usually costs far less than older
systems.
Let us Bring it All Together!
Quick service restaurants have dramatically changed from using traditional POS to
shifting to cloud-based. A cloud-based POS system has become the "backbone" of these
changes. The point of sale system in the cloud removes slow manual processes and
allows real-time visibility. Moreover, on top of these advantages, a cloud-based POS
system like RevUp POS is accessible from anywhere, can be updated automatically, and
costs can be saved. When expansion is considered, development becomes more feasible
with the cloud than with traditional POS.

Quick service restaurant (QSR) proprietors see this as a mere tech update and a unique
approach to managing their business—the cloud technology results in less hassle, greater
oversight, and increased customer satisfaction. Thinking of adopting a cloud-based POS
system for your QSRs business? Let’s connect with our experts for a demo session.