How to draft a Contract in EPC (Engineering - Procurement - Construction)
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Oct 22, 2025
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About This Presentation
How to draft a Contract in EPC (Engineering - Procurement - Construction)
Size: 681.39 KB
Language: en
Added: Oct 22, 2025
Slides: 80 pages
Slide Content
Drafting of Contract
(Legal aspects of contract, Structuring a contract, Types
of contract, Warranty, Indemnity, L/D, FM and Dispute
resolution)
WELCOME
What to expect today
What is a Contract
Essentials of contract
How to draft a good
Contract
LD, FM, warranty
Price, PV, DP, Terms
Contingency, Indemnity
Public Procurement
Process
Pre-contract
Stage
Contract
award Stage
Contract
mgmt. Stage
Contract drafting
Contract Mgmt
Dispute resolution
Tender evaluation
Negotiation
Cont-award decision
Assessment of need
Proc Planning
Tender invitation
(1) (3)(2)
Public Procurement
Process
Pre-contract
Stage
Contract
award Stage
Contract
mgmt. Stage
Cont drafting
Cont Mgmt
Dispute resolution
Procurement & Contract Mgmt
It impacts all 3 critical aspects of a Project
Quality
Time
Time critical -When deadline immovable;
event-related projects.
Quality critical-When outcome must be of
certain standard even if it
involves more time & cost;
engg, medical projects.
Cost critical -When profit is the purpose,
keeping cost low becomes
high priority; comm prolects
All three need to be kept under control for project to be successful
Cost
Contracts
How to make a good one?
Tomakeagoodcontract:
Legalaspectscontractmustbekeptinmindand
Effortsmustbemadetopreparesuchacontractthatmakesthe
thingsclearwithoutambiguity.
What is a good contract?
Agoodcontractspecifiesclearlythetechnical,
commercial,financial,legalandotherparameters(to
facilitatesmoothexecution)particularlyinthefollowing
areas:
SpecsandscopeofWorks/Goods
Deliveryschedule,Milestones
Price
Qualityassurance,tests,testingLabs,testingfees
Safetyrequirements
Quickresolutionofdisputesduringexecutionofthe
contractitself.
Contract drafting
Top 4 criteria
Clear
Complete
Compliant
Checked
thoroughly
Contract drafting
How to make a good one?
Purchaser
Seller
Judge or
Arbitrator
Meeting of minds
Derives same
meaning
Both ‘P’ & ‘S’ derivesame meaning
Contracts
What language should I use to draft a contract?
Thereisnospecific/magiclanguage.Thekeyistomake
thethingcleartoavoidmisunderstandingsanddisputes.
Ifthereisadispute,itisnotwhatyouthinkthecontract
says,itiswhattheCourtthinksthecontractsays,
usuallybyinterpretingwhatisstatedinthecontract.
What is an agreement?
Agreement
AcceptanceOffer
Promisemade by Buyer
Promisemade by Seller
An agreement is a Set of Promises-S 2 (e) of ICA,1872
Offer when accepted becomes aPromise-s 2 (b) of ICA
What is a contract?
Anagreementisasetofpromises
Acontractisapromiseorsetofpromises
betweenthepartiesenforceablebylaw.
Offer+Acceptance=Agreement
Agreement+LegalComp=Contract
Allcontactsareagreements,butall
agreementsarenotcontracts
How a contract is formed
Contract
Offer
Acceptance Consideration
Legal
enforceable
Agreement and contract
•Offer
•Acceptance
•Consideration
•Competency
•Free consent
•Lawful object
•Intention to create
legal relationship
•Certainty and
possibility of
performance
•Legal formalities
Agreement
Contract
Contract drafting
Important clauses
Preparation of LOI / LOA
Drafting of clauses of contract
Scope
Price, Statutory levies, PV
Time schedule
Force Majeure
Liquidated Damages
Termination & risk Purchase
Main sections of a contract
Preamble-Latin:‘Prae’-before;‘Ambulare’-togo,to
walk;itmeans-toprecede;Preamble-prefaceofabook.
Recitals–Latin:Recitare–toreadout,
Subjectmatterofcontract/Scope
Definitions
Keycommercial&legalclauses.
Signatures{preamble(starting)-signature(ending)is
sometimescalledtheFrameofcontract}
Is there a typical contract structure?
Contractscancomeinallshapesandsizes
Theyneedframeworklikeacontainerholdingthe
contents
Theeffectivedateofthecontract
Thepartiestothecontract(Preamble)
Anypreliminaryclauses(Recitals)
Definedterms
Themaincontractclauses
Schedules/appendices/articlesandsignatureprovisions
Is there a typical contract structure?
Segments of a contract
Preamble/ Recitals/Defined terms
Operative clauses
Standard terms & conditions/BP clauses
Signatures & Annexures
What should be in a contract?
Who:theparties
What:therightsanddutiesoftheparties
When:thetermsofdeliveryetc
Where:theplaceofperformance
Why:anyrelevantbackground
How:methodofperformance
Howmuch:theamountandtermsofpayment
Whatif:terminationrightsandremedies,LD
Preamble and Recitals
The ‘PREAMBLE’ of a contract is the
introductory paragraph that identifies the parties
to the agreement.
It is typically followed by paragraphs known as
‘RECITALS’, which are sometimes labelled as
‘Whereas clauses ’
Taken together they tell the ‘who’, ‘what, ‘when’
and ‘why’ of the transaction.
They tell who the parties are, the date of the
agreement and what the parties hope to
accomplish
Main contract clauses
Operativeclauses
Financialterms
Riskmanagementclauses
Innovationandtechnologyrelatedclauses
Boilerplateclauses
Terminationclauses
Disputeresolutionclauses
Key clauses
Scope of contract
Price, Taxes, duties, PV
DP, Terms of delivery
Liquidated Damages
Force Majeure
Termination
Inspection
Documentation
Payment
Indemnity
Warranty
Dispute resolution
Governing laws
and
Jurisdiction
More important Important
The ‘laws’ of Contract
Applicable Laws and jurisdiction
Statethelawsthatwillgovernthecontract
Specifythecourtthatwillhavethejurisdiction
Incorporateadisputeresolutionmechanism:mutual
discussion,conciliation,arbitration,litigation
Seekwrittenconsentforconciliationandarbitration
The effective date of contract
Thecontractcanstartwiththedateoftheagreement
Ifthereistobeanylinkagetoanyactivity,takecareto
stipulateitclearly
Oncompletionoftheactivity,incorporatetheeffective
date(ifnecessarybymutualconsent)
The parties to the contract
Names of the parties should be correctly set out
With individuals, full names are advisable
Withlimitedcompanies,thenamesshouldexactlymatch
theirtender
Definingthepartiesattheoutsetisuseful
The parties to the contract
This agreement for sale and purchase of Gas is
executed and dated…
BETWEEN
(…) a company
AND
(…) a company
Key words and phrases
Title:Titlemeanslegalownershipofthegoods.
Riskingoods:Riskinthegoodsmeansliabilityforloss
ordamagestothem.
Whengoesriskpasstobuyer?Riskandtitlepasson
deliveryunlessthecontractstatesotherwise
Key words and phrases
Breachofcontract:Abreachariseswhenoneparty
doesnotcomplywiththecontract,eitherbyinaction(not
doingwhatisrequired)oractionprohibitedbycontract.
Liabilityfordamages:Breachmaytriggerdamages
claimifitcauseslosstotheotherparty,eitherundera
specificterm(L/D)ofthecontractorundergenerallaw.
Key words and phrases
Condition:Aconditionissomethingthathastobedone
orfulfilled.Breachorfailuretofulfillaconditionmaybe
seenasmaterialbreachandmayjustifytermination.
Representation:Arepresentationisastatementoffact
orcapability(whatapersonorproductcanactuallydo).A
falserepresentationcantriggerdamagesclaim.
Key words and phrases
Warranty:Itisastatementoffact,oftenusedin
conjunctionwithrepresentation.Breachofwarrantycan
giverisetodamagesfortheactuallosscaused,but
normallywon’tjustifytermination
Indemnity:Thisisanobligationtopaymoneytomake
goodathirdpartyclaim(holdharmless).Some
indemnitiesaredraftedwidely,pushingmajorelementsof
riskontotheSupplier
Key words and phrases
Assignment:Anassignmentisatransferofnon-physical
property(contorlicence).Mostcontractscanbeassigned
withouttheotherparty’sconsentunlessa)thecontract
prohibitsthisorb)thepersonalidentityofthepartiesis
criticaltothedeal
Sub-contracting:Sub-contractingisdelegationofallorpart
yourrolewhilstretainingfullresponsibility.Asub-licenceis
aformofsub-contractofintellectualpropertyorsimilar
rights,suchascopyrightorsoftwarerights.
Key words and phrases
Assignment
Assignment:Anassignmentofcontractoccurswhenone
partytoanexistingcontract(assignor)handsoverthe
contract’sobligationsandbenefitstoanotherparty
(assignee).Ideally,theassignorwouldwanttheassigneeto
stepintohisshoesandassumeallhiscontractual
obligationsandrights.Theconsentoftheprojectownermay
berequiredtodothis.
Key words and phrases
Sub-contracting
Sub-contracting:Sub-contractingmeansoutsourcingpart
oftheobligationsandtasksunderacontracttoanother
party,whichiscalledsub-contractor.Theconsentofthe
projectownermayberequiredtodothis.
Sub-contractingisacommonpracticeincomplexprojects,
suchasconstruction,InfoTechnologyetc
Sus-contractorsareengagedbythemain/principal
contractor,whocontinuetohavetheoverallresponsibility
forqualityandtimeforprojectcompletionetc
Key words and phrases
Jointlyandseverally:Whencontractingwithtwoormore
parties-companiesorindividuals-maketheirobligations
jointandseveral.Thismeansthateachofthemisliablefor
alltheirjointobligations(breaches)
Withoutprejudice:Ifyounegotiateasettlement,make
sureyourdiscussionsarewithoutprejudice.Thisphrase
shouldpreventanyofferbeingusedagainstyouifthecase
istakentocourt.
Key words and phrases
Riskpurchaseclaim(loss):It’sthedifferencebetween
theinitialcontractpriceandwhatthepurchaserhadtopay
againstthefreshcontract.
Mitigationofloss:Thisdemandsthatthecontract
victimsmusttakeallreasonablestepstoreducetheirloss.
Otherwise,theirR/Pclaimwillnotbevalidintheeyesof
law
What is ‘Force Majeure’
‘ForceMajeure’isasituationinwhicheitheroftheparties
isprevented,temporarilyorpermanentlyfromperforming
itsobligationsunderthecontractduetocircumstances
beyonditscontrol.
TheFMeventscanbeclassifiedinto:
(i)ActsofGod/Nature-Earthquake,Tsunami
(ii)ActsofSovereignGovernments-Banningexport
(iii)Actsindividuals/Groups-Actsofterrorism
What is ‘Force Majeure’
‘ForceMajeure’isasituationinwhicheitheroftheparties
isprevented,temporarilyorpermanentlyfromperforming
itsobligationsunderthecontractduetocircumstances
beyonditscontrol.
TheFMeventscanbeclassifiedinto:
(i)ActsofGod/Nature-Earthquake,Tsunami
(ii)ActsofSovereignGovts-War,Banningexport
(iii)Actsindividuals/Groups-Actsofterrorism
The effect of incidence of F Mevents
•Duration of Event plus
set-up time
•Termination without
financial repercussions
Termination of contractRefixationof DP
Force Majeure
Drafting of FM Clause-1
“ForceMajeuremeansanyeventincludingactsofGodor
othereventsbeyondthereasonablecontrolofandnot
attributabletotheaffectedparty.”
Wideinscope;Thereisacatch-allphraselike‘beyond
reasonablecontrol’;Possibletoarguethatpandemic,Govt
actionsetc.areincluded
Drafting of FM Clause-3
“ForceMajeureshallmeanwar,armedconflict,flood,
terroristacts,cyclone,typhoon,tornado,naturaldisaster,
fireandactsofGodanyeventincludingactsofGod.”
Narrowinscope;Itenlistsspecificevents,Nocatch-all
phraselike‘beyondreasonablecontrol’.
Drafting of FM Clause-2
“ForceMajeuremeansandincludesearthquake,cyclone,
flood,volcaniceruptions,war,strikesandallotherevents
beyondthereasonablecontrolofandnotattributableto
theaffectedparty.”
ItisamixofClause1and3;Itiscommonlyadopted;
Moderatelywideinscope;Thereisacatch-allphraselike
‘beyondreasonablecontrol’;
PossibletoarguethatTsunamiisincludedbecauseflood
isenlisted;Similarly,terrorismcouldbeincludedbecause
warisenlisted;Thisisbasedonthemaxim:-‘ejusdem
generis’,whichlaysthatthecatch-allphrasewilltakethe
colour/meaningfromthewordsappearingbeforeit.
Liquidated Damages clause in a contract
Theclause,usually,statesthatintheeventofdelayin
performanceunderthecontract,liquidateddamagesshall
becomeleviableattherateof½%perweekorpart
thereofofdelaysubjecttoaceilingof10%contractvalue.
Insomecases,theratespecifiedis2%permonthorpart
thereofofdelaywithaceilingof10%
Insomecases,noceilingisfixed
What are Liquidated Damages (L/D)
Alleviate sufferings
Monetary compensation
Whereapartysuffersduetobreachofcontractithasarightto
claimdamagesthereof.S-73
Liquidated Damages
Liquidated
Damages
What is integrity Pact?
Doing right things Agreement
Integrity
Integrity Pact
Pact
Who are the parties to IP?
IPisanagreemententeredintobythePrincipaland
theVendorforeachcontract
IndependentExternalMonitor(IEM)isappointedfor
monitoringitsimplementation
Principal Vendor
IEMCVC
Termination of Contract
Duringtheimplementationofacontract,therearenormally
thefollowingthreeeventswhichmayleadtoterminationof
contract:
ProlongedForceMajeuresituation
Prolongeddefault
CancellationofExportLicencebytheGovtofthesupplier’s
country
Termination of Contract
Inthesecases,thefinalremedyprovidedtothePurchaser
isarighttoterminatethecontract.
Thisclausegivesthepurchaser,throughawrittennotice
senttothesupplier,arighttoterminatethecontractin
wholeorinpart.
Contract Dispute resolution
Strategy for dealing with disputes
Settlement of disputesPrevention of disputes
What is adispute?
Adisputemeananassertionofaright(claim)by
onepartyandrepudiationthereofbyanother
Aclaimandcounter-claim(w/orepudiation)does
notconstituteadispute
Prevention of Dispute
Fairallocationofcontractrisks
Unambiguousdraftingofkeyclauses
Timelyactionbytheparties
Teamapproach
AstandingDRB(preventsgrowthofadispute)
The ‘laws’ of Contract
Statethelawsthatwillgovernthecontract
Specifythecourtthatwillhavethejurisdiction
Incorporateadisputeresolutionmechanism:mutual
discussion,conciliation,arbitration,litigation
Seekwrittenconsentforconciliationandarbitration
Specifythevenueforarbitration/conciliation
Applicable law and court jurisdiction
Warranty
Warranty:Aperiodafterdeliveryduringwhichtheseller
hasexpressorimpliedliabilitytothebuyerfordefectsin
thegoods.
Thesellergivesassuranceregardingproperdesign,
materials,ManufacturingandWorkmanshipandpromises
torectify/replacetheequipmentfreeofcostifthe
equipmentdoesnotfunctionproperly.
Theperiodofwarranty,usually,rangesbetween1to5
years
Warranty
Repair or replace or
refund
Guarantee
Repair or Replace
Difference b/w Warranty and Guarantee
Warranty v Guarantee
Aspects Warranty Guarantee
Whatis itIt is an assuranceIt is acommitment
Offered onProducts offered for
sale by Seller:5 yrs
warranty on Comp
in Refrigerator
Products and services:
Premium quality, 100%
satisfaction guaranteed,
money back
LiabilityRepair or replaceRepair or replace or
refund
Form Written form Written or oral
Types of contract
Based on condition
Contract
Absolute
contract
Contingent
contract
What is a Contingent Contract?
Section31ofICA,1872-“Acontingentcontractisa
contracttodoornottodosomething,ifsomeevent
collateraltosuchcontractdoesordoesnothappen.”
‘A’contractstopay‘B’Rs100000ifB’shouseisburnt.
Thisisacontingentcontract
Acontingentcontractisanif-thenagreement.
Itiscalledcontingentbecausethetermsarebasedon
certaineventsoccurring.
Contract of Indemnity
Protection against loss
Sec 124-125 of ICA,1872
Acontractofindemnityisacontractwherebyoneparty
promisestosavetheotherfromlosscausedtohimby
theconductofpromiserhimselforbytheconductofany
otherpatty.S124
Example-Fireinsuranceofhouse,marineinsurance
LifeinsuranceisNOTacontractofindemnity
Indemnity v Guarantee
Indemnityandguaranteeareatypeofcontingent
contracts.
Indemnityimpliesprotectionagainstlossintermsof
moneytobepaidfortheloss.Indemnityiswhenone
partypromisestocompensatethelossoccurredtothe
otherparty,duetotheactofthepromisororanyother
party
Ontheotherhand,Guaranteeiswhenapersonassures
theotherpartythathewillperformthepromiseofthe
thirdparty,incasehedefaults.
Review of Contract before signature
Inlinewiththelaiddownguidelines,thedraftcontract
shouldbereviewedclausebyclausebyateamconsisting
ofofficersofpurchasewing,technicalwing,financewing
andlegalwing.
Particularattentionispaidtoclauses:Scope,Specs,Price,
Statutorylevies,Deliveryschedule,Termsofdelivery,
Liquidateddamages,ForceMajeure,Termination,
Jurisdiction&applicablelaws,Disputeresolution