How to Generate E-Way Bill

Step by Step process for generating E- way Bill as newly launched by GST Council.. (When and how to generate E-way Bill 01)


1. What is the common portal for e-way bill.

The common portal for e-way bill is http://ewaybill.nic.in

2 How can the taxpayer under GST register for the e-way bill system?

All the registered persons under GST shall also register on the portal of e-way bill namely: http://ewaybill.nic.in using his GSTIN.

Once GSTIN is entered, the system sends the OTP (One Time Password) to his registered mobile number and after authenticating the same, the system enables him to generate his/her username and password for the e-way bill system.

After generation of username and password of his choice, he/she may proceed to make entries to generate e-way bill.

1. By:-CA Mohit Bansal
https://www.linkedin.com/in/camohitbansal/

2. 
Informationtobefurnishedby everyregisteredperson priortocommencementofthe
movementofgoods andgenerationofe-WayBill.

Upongenerationofthee-WayBillonthecommonportal, auniquee-WayBillnumber(EBN)
shallbemadeavailabletothesupplier,therecipientandthetransporteronthecommonportal.shallbemadeavailabletothesupplier,therecipientandthetransporteronthecommonportal.

Thepersoninchargeofaconveyance shallcarry—
(a)theinvoiceorbillofsupplyordeliveryChallan,asthecasemaybe;and
(b)acopyofthee-WayBillorthee-WayBillnumber.

Thedetailsofe-WayBillgeneratedshallbemadeavailabletotherecipient, ifregistered,onthe
commonportal,whoshallcommunicatehisacceptanceorrejection oftheconsignment
coveredbythee-WayBill.

Theinformationfurnishedwhilegeneratinge-WayBillsuchas1)GSTINofrecipient,2)Placeof
delivery,3)InvoiceNumber,4)invoicedate,5)Valueofgoods,6)HSNcode,etc.shallbemade
availabletotheregisteredsupplieronthecommonportalwhomayutilizethesameforfurnishing
detailsinFORMGSTR-1.
To be continued ….
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3. 
AnofficerauthorizedbytheStatecaninterceptanyconveyancetoverifythee-WayBill
orthee-WayBillnumberinphysicalformfor allinter-Stateandintra-State
movementofgoods.

Asummaryreportofeveryinspectionofgoodsintransitshallberecordedonline by
theproperofficerinspecifiedformatwithintwentyfourhours ofinspectionand
thefinalreportinspecifiedformatshallberecordedwithinthreedaysofthe
inspection.

Whereavehiclehasbeeninterceptedanddetainedforaperiodexceedingthirty

Whereavehiclehasbeeninterceptedanddetainedforaperiodexceedingthirty
minutes,thetransportermayuploadthesaidinformationinaspecifiedformatonthe
commonportal.
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4. ThefollowingarefourkeyPersonsofthee-WayBill:

Suppliers–Generatethee-WayBillsandrejectthee-WayBillsgeneratedbyother
partyagainsthis/hername,ifitdoesnotbelongtohim/her.partyagainsthis/hername,ifitdoesnotbelongtohim/her.

Recipients-Generatethee-WayBillsandrejectthee-WayBillsgeneratedbyother
partyagainsthis/hername,ifitdoesnotbelongtohim/her.

Transporters-Generatethee-WayBills,consolidatede-WayBillsandupdatethe
vehiclenumbersforthee-WayBillsassignedtohimfortransportationbythetaxpayers.vehiclenumbersforthee-WayBillsassignedtohimfortransportationbythetaxpayers.

DepartmentOfficers –Verifythee-WayBillsandconsignmentscarriedwiththee-
WayBills.
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5. 
GSTtaxpayerneedtogetregisteronthesystembyclickingonthelink ewaybill.nic.in
TaxpayerneedstohavetheGSTINandmobilenumberregisteredwiththeGSTsystem

TaxpayerneedstohavetheGSTINandmobilenumberregisteredwiththeGSTsystem
forfirsttimeregistration.

Onthee-WayBillportal,afirsttimeGSTINcanregisterbyclickingonthe‘ e-waybill
Registration’linkasshowninFig-Way-Bill-01onnextpage.
To be continued ….
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6. Fig-Way-Bill-01
To be continued ….
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7. 
Nowtheuserwillberedirectedtothe ‘e-WayBillRegistrationForm ’.The
registrationformisshownbelowinFig-Way-Bill-02.
Fig-Way-Bill-02
To be continued ….
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8. 
Theuserneedstoenter his/herGSTINnumber andclick‘Go’tosubmitthe
request.

Oncetherequestissubmittedtheuserwillberedirectedtothefollowingpageasshown

Oncetherequestissubmittedtheuserwillberedirectedtothefollowingpageasshown
inFig-Way-Bill-03onnextpage .

Intheform,Applicantname,Tradename,AddressandMobileNumberareauto
populated.
To be continued ….
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9. Fig-Way-Bill-03
To be continued ….
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10. 
Userneedstoclickon‘SendOTP’ togettheOTPontheregisteredmobileasshownin
Fig-Way-Bill-04.

OnceOTPisreceivedontheregisteredmobilenumber,userneedstoentertheOTPand

OnceOTPisreceivedontheregisteredmobilenumber,userneedstoentertheOTPand
verifythesameinthesystem.Afterthathe/shehastoclickon‘verifyOTP’toverifythe
sameandvalidate.
Fig-Way-Bill-04
To be continued ….
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11. 
Now,theuserneedstoprovidehischoiceofUserIDorusername asshowninFig-
Way-Bill-05.

Usernameshouldbeabout8to15alphanumericcharactersandcanincludespecial

Usernameshouldbeabout8to15alphanumericcharactersandcanincludespecial
characters.

Thepasswordshouldbeofatleast8characters.

AUniqueusernameshouldbegivenbytheuser,whichisnotthereinthesystem.

Thetaxpayercanusethisregisteredusernameandpassword toworkonthesystem.
To be continued ….
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12. Fig-Way-Bill-05
To be continued ….
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13. 
Visitonthelinkewaybill.nic.in

Nowentertheusernameandpasswordalongwiththedisplayedcaptchaasdiscussed

Nowentertheusernameandpasswordalongwiththedisplayedcaptchaasdiscussed
above.Onsuccessfulauthentication,thesystemshowshimthemainmenuofthee-Way
BillSystemasshowninFig-Way-Bill-06onnextpage .(thisisMainMenuofe-Way
Bill)
To be continued ….
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14. Fig-Way-Bill-06
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15. Onthelefthandsideoftheabovefigure,thesystemshowsthemainoptions.Theyare:

e-Waybill–Ithassub-optionsforgenerating,updating,cancellingandprintingthee-WayBill.
Consolidatede-WayBill–Ithassub-optionstoconsolidatethee-WayBills,updatingandcancellingthem.

Consolidatede-WayBill–Ithassub-optionstoconsolidatethee-WayBills,updatingandcancellingthem.

Reject–Ithastheoptiontorejectthee-WayBillgeneratedbyothers,ifitdoesnotbelongtotheuser.

Reports–Ithassub-optionsforgeneratingvariouskindsofreportslikeoutwardsupplies,generatedEWBs,etc.

Masters–Ithassub-optionstocreatetheusers’masterslikecustomers,suppliers,products,transporters.

UserManagement– Ithassub-optionsfortheuserstocreate,modifyandfreezethesub-userstohisbusiness.

Registration–Ithassub-optionstoregisterforSMS,AndroidAppandAPIfacilitiestouse.
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16. 
Whentheuserselectsthe‘Generatee-waybill’sub-optionunder‘e-waybill’option,
thefollowingscreenwillbedisplayedSystemasshownin Fig-Way-Bill-07,allowing
theusertoenterthee-waybillrequestdetails.
Fig-Way-Bill-
07
To be continued ….
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17. 
Intheaboveform,theuserneedsto selectthetypeoftransaction -outwardor
inward.

Theoutwardindicates,theuserissupplyingthegoodsandinwardindicatestheuseris

Theoutwardindicates,theuserissupplyingthegoodsandinwardindicatestheuseris
receivingthegoods.

Dependinguponthetypeoftransactionselected,thesystemwillshowthesub-typeof
transactions.Theuserneedstoselectthesub-typeaccordingly.

Nowtheuserneedstoselectthetypeofdocumentfromthedropdownmenuasperthe

Nowtheuserneedstoselectthetypeofdocumentfromthedropdownmenuasperthe
documentinhishand.Theuserwillenterthedocumentnumberandselectthedateof
document,asgiveninthedocument(invoice,billorChallan).Thesystemwillnotallow
usertoenterthefuturedate.
To be continued ….
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18. 
Foranoutwardtypeoftransaction ,inthe‘From’section,name,GSTINand
addressofthesupplierisautopopulatedwiththeuserdetails.Ifhehastheadditional
placesofbusiness,hewillbeallowedtoselecttheplace.Here,inspiteofautoupdate,the
userisallowedtoedittheaddress.userisallowedtoedittheaddress.

Foranoutwardtypeoftransaction,theuserneedstoenterthename,GSTIN,and
addressoftheconsigneeinthe‘TO’section.

Theconsigneedetailscanbeautopopulatediftheuserhasenteredtheconsigneedetails
inthe‘Master-Clients’option.

Whentheuserenters2-3charactersoftheconsigneename,thesystemallowtheuserto
selecttheconsigneenamewhichhehasenteredinthemasters.To be continued ….
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19. 
AlltheotherfieldslikeGSTIN,theaddressareautofilledandisalsoeditablebytheuser.
Ifthemasterhasnotbeenenteredfortheconsignee,theusershallenterthecomplete
details.details.

Here,theuserhastoentertheURPinGSTINcolumn,iftheconsigneeisun-registered
person.
To be continued ….
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20. 
Foraninwardtypeoftransaction ,inthe‘From’section,name,GSTINand
addressneedtobefilledbytheuser.

Itcanbeautopopulatediftheuserhasenteredtheconsignordetailsin‘ Master-
Suppliers’optionSuppliers’option

Whenauserenters2-3charactersoftheconsignor,thesystemallowstheusertoselect
theconsignornamewhichhehasenteredinthesuppliersmasters.

AlltheotherfieldslikeGSTIN,fromaddressareautopopulatedafterselection.
However,thesystemallowstheusertoedit.However,thesystemallowstheusertoedit.

Ifthesuppliersmasterhasnotbeenenteredbytheuser,thesystemwillallowhimto
enterthename,GSTINandaddressdetails. To be continued ….
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21. 
Ifthesupplierisun-registeredforGST,thentheuserhastoentertheGSTINasURP,
indicatingthatthesupplieris‘UnregisteredPerson’.

Foraninwardtypeoftransactioninthe‘TO’section,thename,GSTINandaddressof

Foraninwardtypeoftransactioninthe‘TO’section,thename,GSTINandaddressof
therecipientareautopopulatedwiththeuserdetails.

Ifhehastheadditionalplacesofbusiness,hewillbeallowedtoselecttheplace.Here,in
spiteofautoupdate,theuserisallowedtoedittheaddress.
To be continued ….
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22. 
Now,theuserneedstoenterthe‘ItemDetails’.

Productdetailscanbeautopopulatediftheuserhasenteredtheproductdetailsin
‘Masters–Products’.‘Masters–Products’.

Byentering2-3charactersoftheproductname,whichisbeingtransported,thesystem
allowstheusertoselecttheproductnamewhichwasupdatedinthemastersbyhim
previously.

Allotherfieldsunderthissectionlikedescription,HSN,Unit,Taxrateareautofilled

Allotherfieldsunderthissectionlikedescription,HSN,Unit,Taxrateareautofilled
fromthemaster.
To be continued ….
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23. 
Theuserneedstoenterthequantityandtaxablevalueoftheproductmentionedinthe
document.

TheusershalladdmultipleproductsbyclickingonAddButton.

TheusershalladdmultipleproductsbyclickingonAddButton.

Basedonthetaxablevalueandrateoftax,thesystemwillcalculateCGST,SGST,IGST
andCESSamount.

Theuserisallowedtoeditthisamountalso.

ItmaybenotedthatthesystemwillshowtheCGSTandSGSTtaxrateforintra-state
movementandIGSTtaxrateforinter-statemovement.
To be continued ….
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24. 
Now,theuserneedstoselectthemodeoftransportation- road,rail,airorshipand
theapproximatetravellingdistancebetweentheselectedsupplier(source)
torecipient(destination).

Ifthegoodsarebeingmoved directlybytheuserhimself ,thenhecanenterthe
VehicleNumberwithoutenteringthetransporterdetails.

Ifauseriscarryingoutthetransportationthroughathirdparty ,thenhe/shewill
generatetheE-waybillbyenteringthetransporterid,transporterdocumentnumber
anddategivenbythetransporter.

ThetransporterIDcanbeautopopulated,iftheuserhasenteredthetransportersdetails
in‘Masters–Transporters ’. To be continued ….
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25. 
Byentering2-3charactersofthetransporter,thesystemwillallowtheusertoselectthe
transporter’snamewhichwasenteredinthemaster.

IfthetransporterIDisentered,thegeneratedE-WayBillwillbeforwardedtothe
concernedtransporterloginaccount,allowingthetransportertoenterthevehicleconcernedtransporterloginaccount,allowingthetransportertoenterthevehicle
numberwhilegoodsaregettingmoved.

ItmaybenotedthateithertransporterIDorVehiclenumberisrequiredtogeneratethe
e-WayBill.

Ifatransporterisgeneratingthee-WayBillonbehalfofthe

Ifatransporterisgeneratingthee-WayBillonbehalfofthe
consignor/consignee,thenthecompletee-WayBillentryformwillbeenteredbyhim
togeneratethee-WayBill.Here,thesystemallowshimtoenterboththeconsignorand
consigneedetailswithoutblockinganycolumn.
To be continued ….
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26. 
Oncearequestfore-WayBillissubmitted,thesystemvalidatestheenteredvaluesand
popsupappropriatemessageifthereisanyerror.OtherwiseE-WayBillintheEWB-
01formwillbeshownwiththeunique12digitnumber .
Thee-WayBillwillnotbevalidformovementofthegoodswithoutthevehicleentryin

Thee-WayBillwillnotbevalidformovementofthegoodswithoutthevehicleentryin
thee-waybillform.

Oncethevehiclenumberisentered,thesystemwillshowthevalidityofthee-waybill.
Thisindicatestheusertogetthegoodsmovedwithinthatvaliddateandtime.Otherwise
themovementofgoodsbecomesillegal.

Tip:-Foryourregularclients,suppliers,productsandtransportersdetails
areenteredinthemaster’soptionforeasier,quickandaccurate
generationofe-way.
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27. 
Thesystemenablestheusertogeneratebulke-waybills.

Abulke-Waybillisusedwhenauserneedstogeneratemultiplee-WayBillsatoneshot.

ForgeneratingaBulke-WayBilltheuserneedstohavetheEWBbulkconvertororthe
excelfile,whichhelpstheusertoconvertthemultiplee-WayBillsexcelfileintoasingle
JSONfile.

TogenerateaBulke-WayBill,userneedstoselectthesuboption‘ GenerateBulk’
undertheoption‘e-Waybill’.ThefollowingscreenwillbedisplayedasshowninFig-undertheoption‘e-Waybill’.ThefollowingscreenwillbedisplayedasshowninFig-
Way-Bill-08onnextpage.
To be continued ….
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28. 
TheuserhastochoosefileandselecttheJSONtobeuploaded.

OnceaJSONfileisfromtheuser’ssystem,theuserneedstouploadthesameJSONfile
inthee-WayBillportalandcanusethefiletogeneratebulke-WayBill.inthee-WayBillportalandcanusethefiletogeneratebulke-WayBill.
Fig-Way-Bill-08
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29. 
Thisoptioncanbeusedtoupdatethevehiclenumberofthee-WayBill,ifithasnotbeen
enteredwhilegeneratinge-WayBillorvehiclehasbeenchangedformovedgoods
becauseofvariousreasonsliketransitmovement,vehiclebreakdownetc.

Whentheuserselectsthe‘UpdateVehicleNo’sub-optionunder‘e-Waybill’option,
thefollowingscreenwillbedisplayedasshowninFig-Way-Bill-09.Inthisformthe
userneedstocheckatleastoneoptione-waybillNo/GeneratedDate/GeneratorGSTIN
accordingly.

Afterenteringthecorrespondingparameter,thesystemwillshowthelistofrelatedE-
waybillsforthoseparameters.Here,theuserwillclickontheselectforthewaybillsforthoseparameters.Here,theuserwillclickontheselectforthe
correspondinge-waybillforthevehicleupdate.
To be continued ….
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30. Fig-Way-Bill-09
To be continued ….
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31. 
Theuseralsoneedstogivethereasonforwhichthevehicleisbeingchanged.Thesystem
allowstheusertoselectthereasonforthetransportchange.

Theuserneedstoenterthe‘remarks’field.Ifthemodeoftransportationisrail,air,or

Theuserneedstoenterthe‘remarks’field.Ifthemodeoftransportationisrail,air,or
ship,thentheuserneedstoenterthetransporterdocumentnumberinsteadofthe
vehiclenumber.

Oncearequestforupdatingofvehiclenumberissubmitted,thesystemvalidatesthe
enteredvaluesandpopsupappropriatemessageifthereisanyerror.Otherwisethe
vehiclenoisupdatedinstantlyandwillbealignedwiththeconcerne-WayBill.
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32. 
TheprovisionhasbeenprovidedtothetaxpayertocanceltheE-waybillforvarious
reasonslikegoodsarenotbeingmoved,incorrectentryintheE-waybillenteredbyhim
etc.

Whenuserselectsthe‘Cancel’sub-optionunder‘E-waybill’option,thefollowing
screenwillbedisplayedasshowninFig-Way-Bill-10onnextpage.

Beforegoingfore-WaybillCancellation,theusershouldhavethee-WayBillnumberin
handwhichheintendstocancel.

Theuserneedstoenterthe12digite-WayBillnumberandselectgo.Thatparticulare-
waybillwillbedisplayed,andaftergivingasuitablereasonforthecancellationofe-Way
Bill,theusercancancelthee-waybill. To be continued ….
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33. 
Oncethee-WayBilliscancelledit’sillegaltousethesame.

Thee-WayBilloncegeneratedcannotbedeleted.However,itcanbecancelledbythe
generatorwithin24hoursofgeneration.Ifithasbeenverifiedbyanyempoweredofficer,generatorwithin24hoursofgeneration.Ifithasbeenverifiedbyanyempoweredofficer,
thenitcannotbecancelled.
Fig-Way-Bill-10
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34. 
The‘PrintEWB’suboptionisavailableunder‘e-Waybill’option,thefollowingscreen
willbedisplayedasshownin
Fig-Way-Bill-11.

Theprintofane-WayBillcanbetakenonlybythegeneratorandthetransporterofthe

Theprintofane-WayBillcanbetakenonlybythegeneratorandthetransporterofthe
e-WayBill.
Fig-Way-Bill-11
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35. 
Theoptionisusedbythetaxpayertowatchthee-WayBillsgeneratedbytheothertaxpayers
againsthis/herGSTINastheotherpartyasrecipientorsupplier.

Iftherecipientisnotgettingtheconsignmentmentionedinthee-WayBill,he/shecanreject
themusingthisoption.themusingthisoption.

Theuserneedstohavethee-WayBillnumberwhichhe/shewantstoreject.Thefollowingscreen
isshownonce‘reject’isselectedfromthemainmenuoptions.

Userneedstotheselectthee-WayBillnumberbyselectingthedateonwhichthee-WayBillwas
generatedandclicksubmitbutton.Thesystemwillshowallthee-waybillsgeneratedonthat
particulardate,selecttheconcerne-WayBillandshallrejectthee-WayBillbycheckingthecheck
boxontherightsideofthee-WayBill.

Onecancommunicatetheacceptanceorrejectionofsuchconsignmentspecifiedinthee-Way
Bill.Iftheacceptanceorrejectionisnotcommunicated within72hours fromthetimeof
generationofe-WayBill,itisdeemedthathehasacceptedthedetails.
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36. Thereisanoptiontogeneratethevariousreportstomanagehisbusiness–somearedetailedand
othersaresummarized.

Thefollowingreportsareavailable:

Thefollowingreportsareavailable:

EWBgeneratedbyme –Thiswillgivethelistofe-WayBillsgeneratedbytheuserfora
particulardate.

EWBgeneratedbyothers -Thiswillgivethelistofe-WayBillsgeneratedbytheothers
againsttheuser.

OutwardSupplies -Thiswillgeneratethelistofe-WayBillswhichhavebeenshownas
outwardsupplies.
To be continued ….
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37. 
InwardSupplies-Thiswillgeneratethelistofe-WayBillswhichhavebeenshownasinward
supplies.

RejectedEWBs–Thiswilllistthee-WayBillsrejectedbytheotherparty.RejectedEWBs–Thiswilllistthee-WayBillsrejectedbytheotherparty.

CancelledEWBs –Thiswilllistthee-WayBillscancelledbytheuser.

VerifiedEWBs–Thiswilllistthee-WayBillsverifiedbythetaxofficers.

Masters–Thisgeneratesthelistofmasterentriesunderdifferentcategories.
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38. 
E-waybillisnotvalidformovementofgoodswithoutvehiclenumberonit.

OnceE-waybillisgenerated,itcannotbeeditedforanymistake.However,itcanbe
cancelledwithin24hoursofgeneration.cancelledwithin24hoursofgeneration.

E-WayBillmaybeupdatedwithvehiclenumberanynumberoftimes.

Thelatestvehiclenumbershouldbeavailableone-waybillandshouldmatchwiththe
vehiclecarryingitincasecheckedbythedept.
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39. THANKS…..
Reach me at :
Email id : [email protected]
Telephone : [phone]
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