How to get MLC certificate.pdf

The Maritime Labour Convention 2006 (MLC 2006) is an international standard that applies to shipping companies. If you provide seafarer recruitment and placement services, you have the opportunity to engage in the MLC Certification Process and apply for an MLC certificate for your company. Specifically, MLC 2006, Regulation 1.4 certification becomes a requisite for crewing agencies, and manning agents must possess an MLC certificate.

1. HOW TO GET MLC CERTIFICATE
(MARITIME LABOUR
CONVENTION CERTIFICATION)-
GET COMPLETE OVERVIEW
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2. WHAT IS AN MLC CERTIFICATE?
The Maritime Labour Convention 2006 (MLC 2006) is an
international standard that applies to shipping companies. If
you provide seafarer recruitment and placement services, you
have the opportunity to engage in the MLC Certification
Process and apply for an MLC certificate for your company.
Specifically, MLC 2006, Regulation 1.4 certification becomes a
requisite for crewing agencies, and manning agents must
possess an MLC certificate.

3. MLC 2006 Regulation 1.4 plays a crucial role in governing the operation of seafarer
recruitment and placement services, particularly within the private sector. The
International Labour Organization (ILO) introduced the Maritime Labour Convention,
2006 (MLC 2006) with the aim of establishing a comprehensive framework for
safeguarding seafarers' rights encompassing living standards, safety precautions,
employment conditions, health provisions, and social security.
MLC 2006-certified crewing agencies earn increased trust and confidence from ship
owners and seafarers alike.
The MLC certificate has proven exceptionally effective and invaluable, especially for
seafarers seeking employment opportunities on ships sailing under foreign flags. It
serves as a shield of protection for seafarers in challenging situations where shipping
companies may falter in meeting their obligations under these standards. The MLC
Certification Process, therefore, stands as a vital gateway for crewing agencies to
uphold the principles and safeguards outlined within MLC 2006.

4. LEGAL BABU IS THE LEADING MLC CERTIFICATION
CONSULTANT SERVING GLOBALLY
WHO IS COVERED BY THE MLC 2006?
MLC 2006 COVERS ALL SEAFARERS EMPLOYED, ENGAGED, OR
WORKING IN ANY CAPACITY ON A SHIP COVERED BY THE
CONVENTION. THIS INCLUDES NOT ONLY THE CREW IN CHARGE OF
NAVIGATING OR OPERATING THE SHIP BUT ALSO THE HOSPITALITY
STAFF, RIDING SQUAD, AND MARITIME SECURITY OFFICERS.
MLC 2006 APPLIES TO ALL RPSL COMPANIES, CREWING AGENCIES,
TECHNICAL MANAGEMENT COMPANIES, SHIPPING COMPANIES, AND
ALL REGISTERED COMMERCIAL SHIPS, REGARDLESS OF THE FLAG
STATE THEY BELONG TO.

5. MLC 2006 DOES NOT APPLY TO
Ships that only operate on inland waterways.
Ships operating in waters where only port
regulations apply.
Ships engaged in fishing operations.
Traditional-style ships.
Naval ships and warships

6. The provisions of the MLC 2006 are directed at member countries that have either
public or private seafarer recruitment and placement services operating in their
territories. The MLC 2006 requires the establishment of a system for regulating
crew-manning companies as well as the execution of specified matters in the form
of laws, regulations, or other measures. DG Shipping is responsible for ensuring
compliance with and implementation of MLC 2006 provisions in India.
It is mandatory for all types of commercial vessels of 500 GRT (gross registered
tonnage) and above that trade globally to carry an MLC 2006 certificate and a
Declaration of Maritime Labour Compliance (DMLC) to demonstrate that the ship
complies with all of the convention's guidelines.
Vessels over 500 GRT must carry the “MLC certificate," whereas vessels under 500
GRT are issued a “statement of compliance” and are encouraged to voluntarily
comply with the guidelines.

7. WHO ISSUES AN MLC CERTIFICATE?
The flag state either performs the certification process itself or appoints a
recognized organization (RO) to do so. The process includes inspection and
operational verification. In most cases, recognized organizations are service
providers acting on behalf of flag states. IRQS Certification, Rina
Certification, Euro Certification, BV, and Lloyd are some of the popular
inspection authorities that issue MLC certificates to crew-manning
companies. MLC certificates issued by these inspection bodies are widely
recognized and accepted all over the world.

8. WHAT IS THE VALIDITY OF THE MLC
CERTIFICATE?
Ships: For vessels undergoing flag change, a provisional
or interim MLC certificate is issued with a 6-month
validity period that can be extended for another period of
6 months. After the vessels have been inspected, a full-
term MLC certificate is issued for a maximum of 5 years.
Companies: A MLC certificate is issued to crewing
agencies for a period of three years, subject to the
successful completion of annual audits.

9. WHAT ARE THE MLC REGULATIONS THAT A CREW-
MANNING COMPANY NEEDS TO FOLLOW?
A CREW-MANNING COMPANY MUST ADHERE TO VARIOUS COMPLIANCES UNDER
MLC (MARITIME LABOR CONVENTION) REGULATIONS. SOME KEY ONES INCLUDE:
1. OBTAIN AN MLC CERTIFICATE: CREW-MANNING COMPANIES MUST OBTAIN AN MLC CERTIFICATE
FROM A REPUTED CERTIFYING INSPECTION BODY. THIS CERTIFICATE IS PROOF THAT THE COMPANY
COMPLIES WITH THE MLC REGULATIONS.
2. SEAFARER RECRUITMENT AND PLACEMENT: THE CREWING AGENCY MUST BE REGISTERED WITH THE
FLAG STATE, AND THE COMPANY MUST HAVE A VALID TRADE LICENSE OR A RPSL LICENSE TO OPERATE A
SEAFARER RECRUITMENT AND PLACEMENT SERVICE. SIMILARY, A SHIPPING COMPANY MUST HAVE A
VALID DOC LICENSE.
3. FAIR RECRUITMENT PRACTICE: ENSURING FAIR RECRUITMENT AND PLACEMENT PRACTICES FOR
SEAFARERS, WHICH INCLUDES VERIFYING QUALIFICATIONS, PROVIDING EMPLOYMENT AGREEMENTS,
AND NOT CHARGING RECRUITMENT FEES TO SEAFARERS.
4. SEAFARER EMPLOYMENT CONDITIONS: PROVIDING SEAFARERS WITH DECENT WORKING AND LIVING
CONDITIONS, INCLUDING SAFE AND HYGIENIC ACCOMMODATIONS, PROPER MEDICAL CARE, AND
ADEQUATE FOOD.
5. WAGES AND BENEFITS: PAYING SEAFARERS WAGES AS AGREED UPON IN THEIR EMPLOYMENT
CONTRACTS AND ENSURING TIMELY PAYMENT WITHOUT ANY UNAUTHORIZED DEDUCTIONS.

10. 6. WORKING HOURS AND REST PERIODS: MANAGING SEAFARERS' WORKING HOURS, REST
PERIODS, AND LEAVE IN ACCORDANCE WITH MLC REGULATIONS TO PREVENT OVERWORK
AND FATIGUE.
7. HEALTH AND SAFETY: MAINTAINING A SAFE AND HEALTHY WORKING ENVIRONMENT,
CONDUCTING SAFETY DRILLS AND TRAINING, AND PROVIDING APPROPRIATE SAFETY
EQUIPMENT.
8. SOCIAL SECURITY: OFFERING SOCIAL SECURITY PROTECTION TO SEAFARERS, WHICH MAY
INCLUDE ACCESS TO MEDICAL CARE, DISABILITY BENEFITS, AND PENSION SCHEMES.
9. REPATRIATION: ENSURING THAT SEAFARERS HAVE ACCESS TO REPATRIATION SERVICES AT
THE END OF THEIR EMPLOYMENT CONTRACTS.
10. COMPLAINTS AND GRIEVANCES: ESTABLISHING PROCEDURES FOR SEAFARERS TO LODGE
COMPLAINTS AND GRIEVANCES AND ENSURING THEIR CONFIDENTIALITY AND FAIR
RESOLUTION.
11. DOCUMENTATION AND RECORD-KEEPING: MAINTAINING ACCURATE RECORDS AND
DOCUMENTS RELATED TO SEAFARERS' EMPLOYMENT, CONTRACTS, AND COMPLIANCE WITH
MLC REGULATIONS.
12. REPORTING AND INSPECTIONS: COOPERATING WITH GOVERNMENT AUTHORITIES AND
ALLOWING FOR INSPECTIONS TO VERIFY COMPLIANCE WITH MLC STANDARDS.

11. THESE ARE SOME OF THE CORE COMPLIANCES THAT CREW-MANNING COMPANIES NEED TO
FOLLOW UNDER MLC REGULATIONS. THE SPECIFIC REQUIREMENTS MAY VARY DEPENDING ON
THE FLAG STATE AND THE NATURE OF THE COMPANY'S OPERATIONS. IT'S ESSENTIAL FOR CREW-
MANNING COMPANIES TO STAY UPDATED WITH MLC REGULATIONS AND ENSURE FULL
COMPLIANCE TO PROTECT THE RIGHTS AND WELL-BEING OF THE SEAFARERS THEY EMPLOY.
IN ADDITION TO THESE COMPLIANCES, CREW-MANNING COMPANIES SHOULD ALSO FOLLOW
THE BEST PRACTICES IN THE INDUSTRY. THESE BEST PRACTICES INCLUDE:
CONDUCTING BACKGROUND CHECKS ON ALL SEAFARERS BEFORE THEY ARE PLACED ON A
SHIP.
PROVIDING SEAFARERS WITH TRAINING ON SAFETY AND SECURITY PROCEDURES.
ENSURING THAT SEAFARERS ARE PAID ON TIME AND IN FULL.
PROVIDING SEAFARERS WITH ACCESS TO SHORE LEAVE.
BY FOLLOWING THE MLC REGULATIONS AND BEST PRACTICES, CREW-MANNING COMPANIES
CAN HELP TO ENSURE THAT SEAFARERS ARE TREATED FAIRLY AND HAVE DECENT WORKING
AND LIVING CONDITIONS.

12. WHAT IS THE PROCEDURE FOR GETTING MLC
CERTIFICATION?
SHIPS: SHIP OWNERS MUST FILE A DECLARATION OF MARITIME LABOR COMPLIANCE (DMLC) WITH THEIR
FLAG STATE. FOLLOWING A SERIES OF INSPECTIONS, PAPERWORK, AND APPROVALS, THE FLAG STATE
WILL ISSUE THE MLC CERTIFICATE TO THE FLEET REGISTERED UNDER ITS FLAG.
CREWING AGENCIES: CREWING AGENCIES OR MANNING AGENTS SEEKING MLC CERTIFICATION SHOULD
CONTACT A REPUTABLE CONSULTANT WITH EXTENSIVE KNOWLEDGE OF THE MARINE INDUSTRY. THE
CONSULTANT EXAMINES THE EXISTING RECRUITMENT PROCESS AND SYSTEM TO DETERMINE IF IT MEETS
THE REQUIREMENTS OF THE MLC 2006 PROVISIONS, HIGHLIGHTING DEFICIENCIES AND SHORTCOMINGS.
ONCE THE CONSULTANT IS SATISFIED WITH THE PROCESSES, THE CREWING COMPANY IS ADVISED TO
APPROACH THE CERTIFICATION BODY, WHICH IN TURN APPOINTS A COMPETENT AUDITOR WHO IS
ACCOUNTABLE FOR ENSURING STRICT COMPLIANCE WITH REGULATIONS. AN MLC 2006 REGULATION 1.4
CERTIFICATE IS ISSUED TO THE CREWING AGENCY UPON COMPLETION OF THE INSPECTION. IF ANY
FLAWS ARE FOUND, THE AUDITOR HAS THE AUTHORITY TO RECOMMEND THAT THE CERTIFICATION BE
REVOKED.

13. STEPS INVOLVED IN MLC 2006 CERTIFICATION
FOR CREWING AGENCIES:
1.CONTACT A REPUTABLE CONSULTANT: THE FIRST STEP IS TO CONTACT A REPUTABLE
CONSULTANT WITH EXPERIENCE IN THE MARITIME INDUSTRY. THE CONSULTANT WILL BE ABLE
TO HELP THE AGENCY UNDERSTAND THE REQUIREMENTS OF THE MLC 2006 AND DEVELOP A
PLAN TO ACHIEVE COMPLIANCE.
2. REVIEW THE RECRUITMENT PROCESS AND SYSTEMS: THE CONSULTANT WILL REVIEW THE
AGENCY'S RECRUITMENT PROCESS AND SYSTEMS TO SEE IF THEY MEET THE REQUIREMENTS OF
THE MLC 2006. THEY WILL LOOK AT THINGS LIKE THE AGENCY'S POLICIES AND PROCEDURES,
FORMS, FORMATS, RECORDKEEPING, AND TRAINING PROGRAMS.
3. IDENTIFY GAPS AND SHORTCOMINGS: THE CONSULTANT WILL IDENTIFY ANY GAPS OR
SHORTCOMINGS IN THE AGENCY'S RECRUITMENT PROCESS AND SYSTEMS. THEY WILL MAKE
RECOMMENDATIONS FOR HOW THE AGENCY CAN IMPROVE ITS COMPLIANCE WITH THE MLC
2006.

14. 4. APPROACH THE CERTIFICATION BODY: ONCE THE CONSULTANT IS SATISFIED WITH THE
AGENCY'S PROCESSES, THEY WILL ADVISE THE AGENCY TO APPROACH THE CERTIFICATION
BODY TO CARRY OUT MLC CERTIFICATION.
5. APPOINT A COMPETENT AUDITOR: THE CERTIFICATION BODY WILL APPOINT A COMPETENT
AUDITOR TO INSPECT THE AGENCY'S COMPLIANCE WITH THE MLC 2006. THE AUDITOR WILL BE
AN INDEPENDENT EXPERT WHO HAS EXPERIENCE IN THE MARITIME INDUSTRY.
6. ISSUE THE CERTIFICATE: IF THE AUDITOR IS SATISFIED WITH THE AGENCY'S COMPLIANCE,
THEY WILL ISSUE THE AGENCY WITH AN MLC 2006 REGULATION 1.4 CERTIFICATE. THE
CERTIFICATE IS VALID FOR THREE YEARS AND MUST BE RENEWED AFTER THAT TIME.
7. STAY COMPLIANT: CONTINUOUSLY CHECK AND IMPROVE TO ENSURE YOU'RE ALWAYS
FOLLOWING MLC 2006. THIS GUARANTEES THAT YOUR AGENCY CONSISTENTLY MEETS THE
REQUIREMENTS AND PROVIDES EXCELLENT SERVICE TO SEAFARERS.

15. WHY IS AN MLC CERTIFICATE IMPORTANT?
THERE ARE MANY ADVANTAGES TO BEING AN MLC-CERTIFIED COMPANY:
IT FULFILLS THE MANDATORY REQUIREMENTS OF THE REGULATORY BODY.
MLC 2006-CERTIFIED COMPANIES ATTRACT MORE SEAFARERS SEEKING
EMPLOYMENT.
GAIN CREDIBILITY AND REPUTATION IN THE MARINE INDUSTRY.
DUE TO FLAG STATE REQUIREMENTS, THE MAJORITY OF SHIP OWNERS
ARE REQUIRED TO SOURCE CREW ONLY FROM MLC-CERTIFIED CREWING
AGENCIES.
IT HELPS IN ESTABLISHING A STANDARD SEAFARERS' RECRUITING
PROCEDURE.
HELP IN OBTAINING TENDERS FROM GOVERNMENT AGENCIES AND
INTERNATIONAL SHIPPING COMPANIES TO SUPPLY MANPOWER.

16. WHAT ARE THE DOCUMENTS REQUIRED TO APPLY
FOR MLC CERTIFICATION?
THE FOLLOWING DOCUMENTS ARE REQUIRED TO SEEK MLC
2006 APPROVAL:COMPANY INCORPORATION CERTIFICATE
TRADE LICENSE
ORGANIZATION AND CREWING TEAM DETAILS
VESSEL DETAILS