How to prepare a project report in IEEE format

How to prepare reports

1. By
Dr. SyedNurussyidynMadani
Assistant Professor (Civil Engineering)
MANUU Polytechnic Bangalore
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23

2. 
Project report writing: Basic definition and
importance

Outline of a typical technical project report

Tips on writing a project report using Microsoft Word
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23

3. 
ATechnicalProjectReportisaspecializeddocument
whereinformationispresentedinaformatandmanner
thatsuitsthepsychologicalneedsofthereadersandis
usedtoconveytheinformationfortechnicalor
businesspurpose

TechnicalProjectReportisNOTusedfor:

Entertainment

Creatingsuspense
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23

4. 
Describesthedetailsandfindingsofatechnical
project

Providesacomprehensiveoverviewoftheproject,
includingitspurpose,objectives,scope,methodology,
results,conclusions,andrecommendations.

Oftenwrittenbyengineers,scientists,researchers,
andothertechnicalprofessionalstocommunicatethe
technicalaspectsofaprojecttostakeholders,suchas
clients,fundingagencies,andotherinterestedparties.
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23

5. 
Mayincludetechnicaldrawings,diagrams,charts,
tables,andothervisualaidstohelpreadersbetter
understandtheproject.
Themainpurposeofatechnicalproject
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23
Themainpurposeofatechnicalproject
reportistodocumentthetechnicaldetailsof
aprojectandprovidearecordoftheproject's
outcomesforpresent&futurereference.

6. 
Communication:Technicalreportwritingenablestechnical
professionalstocommunicatetechnicalinformationtonon-
technicalstakeholders.

Documentation:Technicalreportsprovideapermanent
recordofaproject'sobjectives,methodology,results,andrecordofaproject'sobjectives,methodology,results,and
conclusions.

Evaluation:Technicalreportscanbeusedtoevaluatethe
successofaprojectandidentifyareasforimprovement.

Funding:Technicalreportscanbeusedtosecurefunding
forfutureprojects.
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23

7. 
Legalprotection:Technicalreportscanprovidelegal
protectionbydocumentingthetechnicaldetailsofaproject
anditsoutcomes.

Professionalism:Technicalreportwritingisanimportant
skillfortechnicalprofessionalstomasterandisoften
expectedinmanyindustries.

Knowledgetransfer:Technicalreportwritinghelpsto
transferknowledgeandexpertisefromtechnical
professionalstoothers.
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23

8. 
Manyengineersspendbetween1/3and½oftheirwork
timeengagedinProfessionalWriting

Example:
Proposals Progressreports
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23
Regulations
Manuals
Procedures
Requests
TechnicalReports
Emails
Memos

9. Decision
Control
Upper Management
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23
Detailed
Information
Control
Project Engineer

10. Front Cover/Title Cover
Declaration
Abstract
Acknowledgements
Introduction
Literature Review
Methodology/Theory
Analysis
List of Contents
List of Figures
List of Tables
List of Notations
List of Abbreviations
Results
Discussion
Conclusion
References/Bibliography

11. FrontCover/TitleCover
Frontcoveroftheprojectreportcontainsbasicdata
liketitleoftheproject,nameoftheprojectin-
charge(s)/student(s),nameofthecompany/college,
addressofthecompany/college,etc.addressofthecompany/college,etc.
Declaration
Adeclarationmadebytheprojectteam/student(s)
thattheworkbeingpresentedandcarriedoutduring
thesaidperiodistheirownandthatthematterisnot
submittedanywhereelse

12. Abstract
Presentaconciseabstractoftheprojectmentioning
brieflytheobjective,methodologyandthequalitative
resultsoftheproject.Typicallengthofanabstractis
onepage(singlesideofA4sheet)
Acknowledgements
Thankthefaculty/company/managementandany
othercontributorstotheproject

13. ListofContents
Alistofcontentsmentioningthetitlesandpageno.
wherethetitlesappearinthereport,insequentialorder
ListofFigures
Alistoffiguresmentioningfigurenumbers,figureAlistoffiguresmentioningfigurenumbers,figure
captionsandpageno.wherethefiguresappearinthe
report,insequentialorder
ListofTables
Alistoftablesmentioningtablenumbers,table
captionsandpageno.wherethetablesappearinthe
report,insequentialorder

17. ListofNotations
Alistofnotationsmentioningthenotationsandwhat
theystandfor,inalphabeticalorder
ListofAbbreviations
AlistofabbreviationsmentioningtheabbreviationAlistofabbreviationsmentioningtheabbreviation
sandtheirfull-forms,inalphabeticalorder
Introduction
Basicintroductionofthetitleoftheproject
Objectivesoftheproject
Layoutoftheproject

19. Literature Review
Provide a brief summary of the relevant literature (in
chronological order) reviewed for the project
Methodology
Explain the methodology used to carry out the project
Mention any tools, techniques or software used
Analysis/Field Work
If analysis is done using software/programs/excel
sheets, explain in detail the approach adopted
If it is a field work, explain in detail various steps of
execution of project work

20. Results
Present the results of the project in a clear and
concise manner
Use graphs, charts or tables to make the
presentation more visually appealing
DiscussionDiscussion
Discuss the results of the project and their
implications
Highlight any significant findings
Conclusion
Summarize the key points of the project
Mention any limitations or future scope for the project

22. Useaconsistentfontsizeandstylethroughoutthe
document
UsuallyadoptedfontisTimesNewRomanofsize12.
Useheadingsandsubheadingstoorganizethecontent
Usebulletpointsornumberedlists(asrequired)tomakeUsebulletpointsornumberedlists(asrequired)tomake
thetextmorereadable
Usetablesandgraphstopresentdataandmakethereport
morevisual
Usethe“InsertTable”and“InsertChart”optionsinWordto
createtablesandgraphs
Includeproperreferencesandcitationsinthemaintext

24. Proofreadandeditthereporttoensurethereareno
spellingorgrammaticalerrors
Usethe“SpellingandGrammar”featureinWordtocheck
forerrors
Usepagelayoutfeatureslikemargins,pageorientation,Usepagelayoutfeatureslikemargins,pageorientation,
andpagenumberingtomakethedocumentlook
professional
Saveyourdocumentfrequentlytoavoidlosingyourwork
UseabackupsystemlikeGoogleDriveorMicrosoft
OneDriveorDropboxetc.tokeepyourdocumentsafein
caseofcomputerfailureorlossofthedoucment.