How to Use OnEdu Forms?�

More information on OnEdu Learning Management System for business and educational institutions: http://www.matleenalaakso.fi/p/in-english.html and http://www.onedu.fi/en/

1. How to Use OnEdu Forms?

In English (in Swedish, in Estonian)
October 2015
Matleena Laakso
Twitter: @matleenalaakso
Blog: www.matleenalaakso.fi/p/in-english.html
Slides: www.slideshare.net/MatleenaLaakso
Pictures above: © Mobie Ltd

2. OnEdu slides
Learning Environment, Forms and Zine publications
www.matleenalaakso.fi/p/in-english.html OR
www.slideshare.net/MatleenaLaakso/how-to-use-onedu-forms

3. When to use forms?
•Performance evaluation
•Customer surveys
•Registration forms
•Pre-enquieries for trainings
•Feedback forms
•OnEdu course tasks/exams for open questions
•NB: includes no tool for commenting
Forms can be added to OnEdu Learning Environment and
from there also to Zine publications.

4. Quick guide for creating forms
1.DASHBOARD  FORMS  ADD NEW
2.Where from and who can view the answers?
–As presumption the answers are sent to the administrator (Mobie Ltd).
–Open FORM SETTINGS and take off the NOTIFICATIONS. You can
view the entries from OnEdu (which Empower Group calls eSmart).
–If you wish to get an email notification on each answer, do not take the
notification off but edit it and replace {admin mail} with your own.
1.Start by asking for the respondents name!
Add more questions by choosing and editing fields.
2.Add the form to your course environment.
Do it by editing a lesson or topic and choose:
Define it as a sample lesson/topic if you wish persons without
OnEdu account to fill it in.

5. Adding a form
Dashboard  Forms  New form
Dashboard  Formulärer  Nytt formulär
Töölaud  Forms  New Form
Estonian translation will be
published this autumn!

6. Adding fields (fält)

7. Edit fields in three tabs
Add your guestion here

8. Two ways to ask for the respondents name
1.Advanced field: Name
2.Standard field: Single line text
Give a field name (”What is your name?”)
–Advanced settings: Choose the default value like in the picture.
–You can hide the visibility.

9. Post fields (Inläggsfält)
•Needed when you want a persons without admin rights of
OnEdu (online course participants, customers,..) to be able
to send article drafts to Zine publications.
•With these fields drafts can be added and you can then
remove, edit or add them to publications.
–The drafts can be found: Dashboard  Site  All posts
Panel  Plats  Alla inlägg; Töölaud  Site  Kõik
postitused

10. Form settings
•Form settings: You can add a descpition or save & continue etc.
•Confirmations: You can add a message such as ”Thanks for your
feedback.” Do it by editing the default confirmation.
•Notifications: (see the next slide)
•Entries: view the answers.
•Preview: you can test your form by answering it yourself.

11. You must edit the notifications!
The default setting is that the answers are sent to the administrator
Mobie Ltd. You need to choose whether you want them (1.) to be sent
to your own email or (2.) to be viewed from OnEdu (eSmart).
1.Edit the notifications by replacing {admin mail} with your own email
address.
2.Take the notifications off.
–Click to icon so that it turns from green to gray.
GREEN color means the
Notifications are on

12. How to send a copy of the completed
form to the respondent
When you want to automatically email a copy to the respondent (e.g.
a performance evaluation), do the following:
1.Add email field to your form. Go to the advanced settings and choose user
email as default value (and visibility admin only).
2.Form settings  Notifications  Add new
–Send to: Select the field
Send to Field: Email
–Choose from the very tiny icon
whick fields are included in the
email, for example {all_fields}
TINY ICON:
Choose the
fields you want
to be copied

13. How to share the forms
•You can share the form in the course environment in a lesson/topic.
Just edit it and choose:
You do not need to change the settings.
•If the respondent does not have an account to your OnEdu, make the
lesson/topic a sample lesson/topic (Excempelkapitel/avsnitt,
Näidispeatük/osa).

14. Entries
Forms  Import/export  Export entries
•Select a form and fields and then download a file. You can
then edit CSV-file in Excel or other spreadsheet program.
•You can view individual
entries from the list of
forms  Entries

15. Matleena Laakso’s slides
www.matleenalaakso.fi/p/in-
english.html
Empower Group/eSmart
HR-Coordinator
Ms. Sanna Pirhonen, Helsinki
Any questions?
Picture: Made by Matleena Laakso at Notegraphy.com

16. Licensed under Creative Commons
Attribution-ShareAlike 4.0
International License (CC BY-SA 4.0)
•CC-licensies: creativecommons.org
•CC BY-SA (these slides):
creativecommons.org/licenses/by-sa/4.0
•You can contact www.matleenalaakso.fi/p/in-english.html
to get more rights.