Implementation and monitoring of virtual apprenticeships

Implementation and monitoring of virtual apprenticeships

1. Training of trainers
15-17 May 2024
Seville, Spain
Implementation and monitoring of
virtual apprenticeships

2. Contents
2
•Session 1 – Implementation and monitoring of the virtual apprenticeship
Online apprenticeships implemented within the scope of DIVET project
Templates of plans and logbooks used in the monitoring of online apprenticeships
Group work activities on monitoring of online apprenticeships
•Session 2 - Supporting VET actors in the implementation and monitoring of online apprenticeships
Information, practical and technical support
Financial support
European Alliance for Apprenticeships
Group work activities on providing support to VET actors in the implementation of online
apprenticeships

3. Session 1 – Implementation and monitoring of the virtual apprenticeship
Online apprenticeships implemented within the scope of DIVET project (1)
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•Background information about project
Joint Qualifications Exports Specialists via Internet and Social Media, Erasmus+
Aim – Develop a joint curriculum for improving the skills of export specialists via
Internet and social media, implement pilot training and apprenticeships;
Partners – 6 organisations from 3 countries (Bulgaria, Greece and Turkiye), led by
Action Synergy;
Initially had been planned as traditional physical apprenticeships, but due to COVID-19
pandemic, the apprenticeships had to be implemented remotely;

4. Session 1 – Implementation and monitoring of the virtual apprenticeship
Online apprenticeships implemented within the scope of DIVET project (2)
4
•BCCI was involved in the following activities related to the monitoring of the
apprenticeships:
Recruitment of hosting companies and apprentices through information campaign;
Matching and connecting hosting firms with apprentices according to their profiles
(diverse profile of hosting companies - production and trade of foodstuffs, clothing,
shoes, cosmetics, pharmaceuticals, herbal products, automobiles, logistics,
transport and outsourcing);
Coordinating overall organization of apprenticeships;
Maintaining regular contact between hosting firms and apprentices through
organisation of online meetings and calls;
Providing support and guidance in the completion of apprenticeship plans and
logbooks;
Reviewing apprenticeship plans/logbooks and certification of apprentices.

5. Session 1 – Implementation and monitoring of the virtual apprenticeship
Online apprenticeships implemented within the scope of DIVET project (3)
5
•Some typical tasks and activities assigned to apprentices during online
apprenticeships included:
Preparing a business profile of the hosting company targeting certain markets;
Working on improving the content of the hosting company’s website;
Improving the hosting company’s presence in social networks;
Marketing the hosting company’s products/services on Internet and social
media;
Researching the possibilities for sale of the company’s products on e-commerce
platforms;
Developing plans for email marketing;
Handling company’s business correspondence with foreign partners and
customers;
Collecting specialised data and information regarding the export process.

6. Session 1 – Implementation and monitoring of the virtual apprenticeship
Online apprenticeships implemented within the scope of DIVET project (4)
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•Achieved results:
Organisation of 12 online apprenticeships in 11 export-oriented firms with duration of 3
months.

7. Session 1 – Implementation and monitoring of the virtual apprenticeship
Templates of plans and logbooks used in the monitoring of online apprenticeships
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•At the start of the apprenticeship, the hosting company/organisation should open a record/dossier of the
apprentice, which can be then updated during the apprenticeship
•At the start, the hosting company/organisation and the apprentice should develop an apprenticeship plan, which
should contain the following information:
Names and contact details of the apprentice, company/organisation and mentor;
Duration of apprenticeship;
Main objective of apprenticeship and plan of activities.
•During the apprenticeship, the apprentice should complete a logbook on a regular basis (e.g. weekly or monthly) to
report on the following:
progress on completion of assigned tasks;
problems and issues faced during work;
solutions/measures taken to address them.
•At the end of the apprenticeship, an assessment/evaluation form should be completed by the mentor/supervisor to
evaluate the overall performance of the apprentice.

8. Session 1 – Implementation and monitoring of the virtual apprenticeship
Group work activities
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•Identify the means and tools (e.g. regular meetings for mid-term evaluation,
monitoring templates) used in the monitoring of virtual apprenticeships
•Identify the main challenges in the monitoring of virtual apprenticeships
(e.g. misunderstanding of tasks, lack of knowledge and skills) and solutions
and corrective measures to address them
•Design an example template for monitoring of an online apprenticeship

9. Session 2- Supporting VET actors in the implementation and monitoring
of online apprenticeships
Information, practical and technical support
Good practices in the organisation of online apprenticeships;
Step-by-step guidelines to support the organisation of online apprenticeships;
Templates for implementation and monitoring of online apprenticeships;
Checklists for the organization of online apprenticeships;
Do’s and Don’t’s in the organization of online apprenticeships;
Training on developing/improving skills to organize online apprenticeships;
Technical support for the use of different digital tools in the organization of
online apprenticeships;
Recognising the efforts of organisations participating in online apprenticeships –
e.g. awarding organisations with a badge “Supporting virtual apprenticeships”
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10. Session 2 – Supporting VET organisations and companies in the implementation and
monitoring of online apprenticeships
“The quality remote internship guide”, developed by Тhe Student Mobility Group
(Spain Internship) from Seville
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•In response to the COVID-19 pandemic and the growing importance and popularity of
online apprenticeships, the company has developed a guide to ensure the delivery of
quality remote apprenticeships
•The document provides concise and useful information on the following topics:
Type of businesses and professional profiles in which online apprenticeships can be
applicable;
Templates of apprenticeship plan and evaluation form which can be used in
implementation and monitoring of online apprenticeships;
Examples of useful digital tools for task management, communication, monitoring of
online apprenticeships.
•Link to the guide -
https://drive.google.com/drive/folders/1soM8ire9Kyr8SmSU55kqSJjIBXXhxaGV

11. Session 2- Supporting VET actors in the implementation and monitoring
of online apprenticeships
Financial support
•At national level, grants/subsidies or tax incentives to companies hosting
apprentices;
•At European level, financial support for the development of apprenticeships is
available under several EU funds, such as:
European Social Fund Plus (ESF+);
Erasmus+;
Recovery and Resilience Facility.
Useful resources:
•Factsheet of European Alliance for Apprenticeships on financial support
available to apprentices and companies offering apprenticeships in the EU - link;
•Database on financing apprenticeships in the EU developed by the European
Centre for the Development of Vocational Training – link.
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12. Session 2- Supporting VET actors in the implementation and monitoring
of online apprenticeships
European Alliance of Apprenticeships (1)
•European Alliance of Apprenticeships (EAfA) in a nutshell
A multi-stakeholder initiative aiming at strengthening the quality, supply and image of apprenticeships
in Europe and promoting the mobility of apprentices. These aims are promoted through national
commitments and voluntary pledges from stakeholders.
•Main priorities of EAfA
encouraging commitment among Member States and companies to quality and effective
apprenticeships by fostering national apprenticeship coalitions;
incentivising support to SMEs in providing a stable supply of quality and effective apprenticeships;
mobilising local and regional authorities as catalysts for apprenticeships within the local business
environment;
strengthening social dialogue through more active involvement by national social partner
organisations;
proactively engaging European sectoral social dialogue committees on apprenticeships, with a
view to obtaining agreement on joint sectoral pledges;
supporting the representation of apprentices in Member States by relaunching the European
Apprentices Network.
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13. Session 2- Supporting VET actors in the implementation and monitoring
of online apprenticeships
European Alliance of Apprenticeships (2)
•Members of EAfA
National governments;
Companies and business organisations;
Chambers of industry, commerce and crafts;
Education and training providers;
Youth and non-profit organisations;
Regional and local authorities;
Social partners;
Professional bodies and networks;
Research institutes and think tanks.
The Alliance is open to all EU, EFTA and candidate countries, and stakeholders from these
countries.
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14. Session 2- Supporting VET actors in the implementation and monitoring
of online apprenticeships
European Alliance of Apprenticeships (3)
•Benefits of joining EAfA
EAfA is a platform for sharing experiences and learning from best practices. It allows members
to:
find partners across Europe and beyond;
share news and information, and promote events;
develop new ideas and activities to strengthen apprenticeships;
gain access to the latest news and tools on apprenticeships.
•Main achievements of EAfA
EAfA has commitments from 40 countries;
EAfA has brought together more than 400 stakeholders, including companies, social
partners, chambers, VET providers, and regional and local authorities, to engage in quality
apprenticeships and implement the European Framework for Quality and Effective
Apprenticeships.
Together, EAfA’s members have pledged over 1 million training and job opportunities to
support the next generation of skilled workers.
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15. Session 2- Supporting VET actors in the implementation and monitoring
of online apprenticeships
European Alliance of Apprenticeships (4)
•Types of support and services offered by EAfA
EAfA has facilitated networking, cooperation and sharing of good practices, with Cedefop and
the European Training Foundation (ETF) providing strategic expert support;
EAfA developed a large number of training and educational material contributing to increase
stakeholder knowledge of apprenticeships and raise awareness of the benefits of apprenticeships;
Apprenticeship Support Services – aimed at improving the quality and effectiveness of
apprenticeships across the EU and providing tailored support to stakeholders involved in
delivering apprenticeships;
EAfA members have access to a wide variety of resources about apprenticeships, such as a
library of resources with a dynamic and searchable catalogue of quality-checked tools, knowledge
and information and EAfA Activities Hub with a database of all activities and material developed,
such as EAfA webinars and live discussions, factsheets and toolkits, training material, podcasts,
etc.;
Networking through organisation of regular events, such as stakeholder meetings or learning
seminars, which are reserved to EAfA members, participation is free of charge and
accommodation and travel costs are covered by EAfA. Members can join EAfA Communities to
discuss and work together on topics they care about.
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16. 
Session 2 – Supporting VET organisations and companies in the implementation
and monitoring of online apprenticeships
Group work activities
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•Identify the main types of support provided to VET actors in the implementation and
monitoring of online apprenticeships.

17. 17
Contacts:
Website: www.bcci.bg
E-mail: [email protected]
Tel. [phone]
9, Iskar Str., Sofia
“European integration & EU projects”
Directorate
Bulgarian Chamber of Commerce and
Industry
Thank you for your attention!