importance of controlling

1. © 2006 Prentice Hall 8- 1 PowerPoint by OPTIMISTIC GROUP DIVYANSH,MANAN,SHIVENDRA SANIL,GAURAV,SYED IMPORTANCE OF CONTROLLING For ORGANIZATIONAL PERFORMANCE

2. © 2006 Prentice Hall 8- 2 WHAT IS CONTROLLING ?

3. © 2006 Prentice Hall 8- 3 CONTROLLING is a very important function .it is concerned with taking necessary measures or preventive actions to ensure achievement of organisational goal. Controlling in simple words, Determine the behaviour or supervise the running of .

4. © 2006 Prentice Hall 8- 4 PROCESS

5. © 2006 Prentice Hall 8- 5 ESTABLISHING STANDARDS Standard means target or yardstick against which performance is measured . MEASURING OF PERFORMANCE After stetting up of standards the performance of the employees is measured by evaluating the actual work done by employees. COMPARE PERFOMANCE AGAINST STANDARD After measuring the performance the manager compares the actual performance with the planned performance and standards.

6. © 2006 Prentice Hall 8- 6 ANALYSING DEVIATION All deviations need not be brought to the noticed to top management. TAKING CORRECTIVE MEASURES On comparing the actual performance with the planned performance, the manager will come to know about the deviations between the plan and actual performance.

7. © 2006 Prentice Hall 8- 7 WHAT IS ORGANIZING ?

8. ORGANISING can be defined as “identifying and grouping different activities in organisation and bringing together the physical, financial resources to establish most productive relation for the achievement of specific goal organisation”. © 2006 Prentice Hall 8- 8

9. PROCESS..... © 2006 Prentice Hall 8- 9

10. © 2006 Prentice Hall 8- 10 DIVISION OF WORK THE organising function being with the division of total work into smaller units. GROUPING THE JOBS & DEPARTMENTALISATION After dividing the work in smaller jobs, related & similar jobs are grouped together & put under one department.

11. © 2006 Prentice Hall 8- 11 ASSINGMENT OF DUTIES The work is assigned according to their ability.

12. © 2006 Prentice Hall 8- 12 IMPORTANCE OF CONTROLLING FOR ORGANISATIONAL PERFORMANCE

13. © 2006 Prentice Hall 8- 13 HELPS IN ACIEVING ORGANISATIONAL GOALS When all the activities are going according to plan then automatically these will direct towards achievement of organisational goal. JUDGING ACCURACY OF STANDARDS An accurate control system revises standards from time to time to match them with environmental changes.

14. MAKING EFFICIENT USE OF RESOURCES Each activity is performed according to predetermined standards , as a result there is most and effective use of resources. IMPROVING EMPLOYEE MOTIVATION An effective control system communicates the goals and standards of appraisal for employees to subordinates well in advance. © 2006 Prentice Hall 8- 14

15. © 2006 Prentice Hall 8- 15 ENSURES ORDER AND DISCIPLINE Sharp control can have a check over dishonesty and fraud of employees. FACILITATE COORDINATION IN ACTION Control help to maintain equilibrium between means and ends. CONTROLLING HELPS IN IMPROVING THE PERFORMANCE OF THE EMPLOYEES Under controlling it is made sure that employees are aware of these duties and responsibilities very clearly.

16. © 2006 Prentice Hall 8- 16 CONTROLLING HELPS IN MINIMISING THE ERRORS Small errors or small mistakes may not seriously affects the organisation.

17. © 2006 Prentice Hall 8- 17