Importance of organization and staffing

1. By
ManishaVaghela
IMPORTANCE OF ORGANISATION
&
STAFFING
[email protected] 1BY: manisha vaghela

2. FLOW THE PRESSANTATION
INTRODUCTION
MEANING &DEFINATION
FEATURES
IMPORTANCE OF ORGANISATION& STAFFING
CONCLUSION
REVIEW OF SUBJECT
BIBLIOGRAPHY
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3. INTRODUCTION
ORGANISATION
Organisationarethedominantfrom
ofinstitutioninoursociety.The
schoolsthateducateusare
organisation,theshopwherewebuy
ourfoodareorganisation,the
companiesthatmakeourcarsare
organisation,andpeoplethatprint
ournewspaperareorganisation.
Organisationpervadeallaspectoflife
,societyasawhole,theeconomy,as
wellasourpersonallives.
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4. STAFFING
Inanewenterprise,thestaffingfunction
followtheplanningandorganisignfunction.
Inthecaseofrunninganenterprise,staffingis
acontinuousprocess.So,themanagershould
performthisfunctionatalltimes.Thestaffing
functionincludesrecruitment,selection,
training,development,transfer,promotion
andcompensationofpersonnel.Itisobvious
thatthemanagementmustensureacontent
availabilityofsufficientnumberofefficient
excusiveinanenterprisefortheefficient
functioningoftheenterprise.Theselected
personnelshouldbephysically,mentallyand
temperamentallyfitforthejob.
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5. MEANING & DEFINATION
Meaningoforganisation
Organisationisthedetailed
arrangementofworkandworking
conditionsinordertoperformthe
assignedactivitiesinanaffective
manner.Organisationcanbe
comparedtoahumanbody.The
humanbodyconsistsofhands,feet,
eyes,ears,nose,fingers,mouth,etc.
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6. Continues……
…thesepartsareperformingtheir
workindependentlyandatthe
sametime,onepartcannotbea
substitutetoanother.Thesame
principlescanbeidentifiedinthe
organisation also. The
organisationconsistsofdifferent
departments.Eachdepartment
performsitsworkindependently
andcannotbeasubstituteto
another.
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7. DEFFINITION OF ORGANISATION
HANNEY,“Organisationisharmoniousadjustment
ofspecializedpartsfortheaccomplishmentofsome
commonpurposeorpurpose.”
MCFARLAND,“Anidentifiedgroupofpeople
contributingtheireffortstowardstheattainmentof
goalsiscalledanorganisation.”
ALLEN,“Theprocessofidentifyingandgroupingthe
workistobeperformed,defininganddelegating
responsibilityandauthorityandestablishing
relationshipforthepurposeofenablingpeopleto
workmosteffectivelytogetherinaccomplishing
objective.”
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8. CON…
MONEYANDREILY,“Organisationistheformof
everyhumanassociationfortheattainmentof
commonpurpose.”
CHESTERBENNARD,“Asystemofco-operative
activitiesoftwoormorepersonsiscalled
organisation.”
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9. MEANING OF STAFFING
STAFFING,whichisoneofthemanagerial
functions,isconcernedwiththeassessmentofthe
manpowerrequirement,recruitmentandselection
ofpersonnel,traininganddevelopmentofpersonnel
andperiodicappraisaloftheperformanceof
personnel.
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10. DEFINITION OF STAFFING
ACCORDINGTOKOONTZANDO’DONNELL,The
managerialfunctionofstaffinginvolvesmanaging
theorganisationstructurethroughproperand
effectiveselection,appraisalanddevelopmentof
personneltofilltherolesdesignedintothe
structure.”
S.BENJAMINhasdefinedstaffingas“theprocess
involvedinidentifying,assessing,placing,
evaluatinganddirectingindividualsatwork.”
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11. Con..
ACCORDING TOTHEOHAINMANN ,“Staffing
functionisconcernedwiththeplacement,growth
anddevelopmentofallthosemembersofthe
organisationwhosefunctionistogetthingsdone
throughtheeffortsofotherindividuals.
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12. Feature of organisation
1.IDENTIFIABLE AGGREGATION OF HUMAN
BEINGS:
Organisationisanidentifiableaggregationof
humanbeings.Theidentificationispossible
becausehumangroupisnotmerelyanumberof
personscollectedatrandom.
2.DELIBERATEANDCONSCIOUSCRIATION:
Organisationisadeliberatelyandconsciously
createdhumangroup.Itimpliesthatrelationship
betweenorganisationanditsmembersis
contractual.
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13. CON…
3.PURPOSIVECREATION:
Theorganisationisapurposecreation,thatis,all
theorganisationhavesomeobjectivesorsetof
objectives.Theobjectivearemutuallyagreedupon
bythemembersofthegroup.
4.COORDINATION OFACTIVITIES:
Intheorganisation,thereisacoordinationof
closelyrelevantactivitiesofthemembers.The
coordinationisnecessarybecauseallthemembers
contributetocommonlyagreedgoals.
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14. CON…
5.STRUCTURE :
Theco-ordinationofhumanactivitiesrequiresa
structurewhereinvariousindividualsarefitted.The
structureprovidesforpowercenterswhich
coordinateandcontrolconcertedefforts.
6.RATIONALITY:
Thesecharacteristicsdifferentiateanorganisation
fromothersocialunits,suchas,community,
family,clan,friendshipgroup,etc.however,modern
organisationsthoughnotall.
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15. IMPORTANCE OF ORGANISATION
Organisationestablishedrelationshipamongthe
variouspersonsworkingintheorganisation,i.e.
betweenworkersandworkers,workersandmanagers
andmanagersandmanagers.Efficientorganisation
offerseveraladvantagesnotonlytotheorganistion
butalsotothesocietyatlarge.
1.OPTIMUMUTILISATIONOFRESOURCES:
Itensuresoptimumutilisationofresources–both
humanandphysicalresources.Theresourcesare
putbestpossibleusewastagesareminimised.
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16. CON…
2.ENSURES CO ORDINATION:
Itfacilitiesco–ordination.Theactivitiesofthe
variousindividuals,anddepartmentarecombined
togethertoaccomplishtocompanygoals.Different
departmentworksincloseharmonywitheach
other.
3.FACILITATESEFFECTIVEMANAGEMENT :
Aproperlydesignedandbalancedorganisation
facilitateseffectivemanagementoftheorganisation.It
avoidsconfusion,delaysandduplicationofwork.the
workissystematicallydividedandgroupedinto
severalsectionorunits,soastoachievedesired
results.
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17. CON…
4.MOTIVATEPERSONNEL:
Asound organisationavoidsconfusion,
misunderstandingsandoverlappingoffunctions,
andassuchemployeesaremotivatedtoproduce
betterresults.Thisismainlybecauseofgood
relationsexistingbetweenthesuperiorsandtheir
subordinatesintheorganisation.
5.FACILITATESDELEGATIONOFOUTHORITY:
Delegationofauthorityenablepeopleinthe
organisationtoworkeffectivelyandefficiently.
CON…
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18. Con…
Agoodorganisationstructuresenablesthe
superiorstodelegateauthoritytothesubordinates.
Thesuperiorsareinapositiontodelegatethe
properdegreeofauthoritytotheright
subordinates.Withoutproperdelegation,itwouldnot
bepossibletoconducttheactivitiesofthe
organisationsmoothlyandquickly.
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19. CON…
6.ENCOURAGES INITIATIVE AND INNOVATION:
Duetoeffectivedelegationofauthority,thereis
freedomofselfexpression.Thesubordinatesare
encouragedtoshowtheirinitiative,whichhelpsthe
organisationtoexcelandgrow.Duetodivisionof
workandspecialization,Thereisspeed,accuracy
andneatnessinwork.Mostofall,specialization
leadstoinnovativeideas.
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20. Con…
7.TECHNOLOGICAL IMPROVEMENTS :
Sound organisationhavecontributedtothe
technologicaldevelopments.Throughtheirconstant
andcontinuouseffortsinthefieldofresearchand
development,theyhavecomewithnewmethods,
newmachines,andtechniques,whichareeffectively
introducedinbusinessactivities.
8.FACILITATESGROWTH:Goodorganisationachieves
goodprogress.thisenablestheorganisationtogrowth
anddiversify.Largeprogressivefirmsarethedirect
outcomeofthesuccessofeffectiveorganizing.
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21. IMPORTANCE OF STAFFING
1.EMPHASIS ON HUMAN ELEMENT:
Thehumanforceisthemostimportantandproductive
assetofanyorganisationwhichactuallycarriesoutthe
functionsandproductiveactivitiesofvariousdepartments.
Theyassertthat“Ifyouwantproductivityandfinancial
rewardthatgoeswithit,youmusttreatyourworkersas
yourmostimportantasset.
2.FACILITATESLEADERSHIP:
Ifthestaffingfunctionisproperlycarriedout,itwillenable
managerstoprovideadequateleadershipfacilitieswhereby
theindividualscanmaximizetheirpersonalgoalsalong
witheffectivelycontributingtotheoverallorganisation
goals.
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22. CON…
3.FACILITATESCONTROL:
Welltrainedstaffislikelytoworkinaccordance
withplansandthelikelihoodofdivagationinthe
actualperformanceis,therefore,reduced.This
facilitatesthecontrollingfunctionbeingcarriedout
bymanagers.
4.MOTIVATIONTOWORK:
Financialrewardstonotalwaysmotivateaworkerto
work.Theiracceptanceandrecognitionbythe
managerscan,attimes,servetoactasbetterprocess
ofmotivation.
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23. CON…
5.INCREASE IN OVERALL EFFECIENCY:
Sinceallattemptsaremadetoplacetherightperson,
withtherightknowledge,attherightplaceandat
therighttimetoperformtheorganisationalactivities
.Thereisalikelihoodofenhancementintheoverall
efficiencyofanorganisation.Ifpeopleappointedare
notcompetentenoughtodotheirjobs.
6.DEVELOPMENT OFPATENTIALMANAGERS:
Recruitingandselectingpeoplewiththebestpotential,
compensatingthemandtrainingthemhelpsinthe
developmentoffuturemanagersandfacilitatesthe
movementofmanagerialabilitiesfromthelowerto
thehigherlevelsoftheorganisation.
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24. CON…
7. ENABLES THE ORGANISATIONS TO FACE
COMPETITION:
Moderntimesofglobalization,everyenterpriseis
facingtoughcompetitionbothfromlocaland
internationalcompetitions.Awellstaffed
organisationcanprovidesthemanagementwitha
frameworkofpoliciesandproceduressuitablefor
adaptingitselftothecompetitorspolicies.
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25. CONCLUSION
ORGANISATION
Theimportantstepsinvolvedintheprocessof
are,thedeterminationofobjectives,thegrouping
ofactivities,assignmentofdutiestopersons,
delegationofauthorityandcreatingauthority
relationships.
[email protected] 25BY: manisha vaghela

26. STAFFING
Staffingwhichisoneoftheimportantmanagerial
functionsisconcernedwiththeassessmentofthe
manpowerrequirementandselectionofpersonnel,
traininganddevelopmentofpersonneland
periodicappraisaloftheperformanceofthe
personnel.Everymanageratalllevelshasthe
responsibilityfortheefficientexecutionofstaffing
function.However,toassistthemanager,someof
thestaffingfunctionsareassignedtoaspecialized
agencyknownaspersonneldepartment.
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27. BIBLIOGRAPHY
PRINCIPLES OF BUSINESS ORGASINATION AND
MANAGEMENT
BY P.N. REDDY AND S.S. GULSHAN
ESSENTIALS OF MANAGEMENT
P.N. REDDY ,P.C. TRIPATHI, H.R. APPANNAIAN
HIMALAYA PUBLISHING HOUSE
ORGANISATION BEHAVIOUR
SULTAN CHUND AND SONS
EDUCATIONAL PUBLISHERS NEW DELHI
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28. Con…
PRINCIPLE OF MANAGEMENT
T.RAMASAMS
HIMALAYA PUBLISHED HOUSE
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29. [email protected] 29BY: manisha vaghela