InfocrewDMS_Cossssssssssssssssnstruction.ppt

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1. Document Management System for
Construction Industry
From Infocrew Solutions Pvt Ltd

2. Construction Industry Scenario
XYZ Construction Co.
…
PROJECT 1
Documents:
1) Architectural Drawings
2)Structural Drawings
3) Measurement Drawings
4) Estimations
5) Quotations
6) Revised Drawings etc
…
PROJECT 2
Documents:
1) Architectural Drawings
2)Structural Drawings
3) Measurement Drawings
4) Estimations
5) Quotations
6) Revised Drawings etc
…
PROJECT 3
Documents:
1) Architectural Drawings
2)Structural Drawings
3) Measurement Drawings
4) Estimations
5) Quotations
6) Revised Drawings etc
…
PROJECT ‘n’
Documents:
1) Architectural Drawings
2)Structural Drawings
3) Measurement Drawings
4) Estimations
5) Quotations
6) Revised Drawings etc
……
…....
EMPLOYEES
Project Execution Project Execution Project Execution Project Execution

3. Commonly Released Documents
•Architectural design –Landscape, Building Drawings
•Structural Engineering-Structural Engineering calculations
• Land records
•Approval documents and Correspondences with consultants and authorities
•Final approved drawings
•Site measurements
•Utility drawings
•Interior drawings
•Wiring diagrams
•Piping diagrams
•As-constructed drawings
•Deviations lists
• Material schedule

4. Manual Documentation process
Stacks it in a cupboard
randomly after the project is
executed.
Employee
Files and drawings are
bundled up and shifted to a
different place due to lack
of space in the office
Recruit people to arrange and
organize the documents piled up
Files the Documents and Drawings
safely till the complete execution
of the project

5. Manual Documentation Process – Problems Faced
Employee
Forced to carry all the
documents every time
without fail
Project is postponed even if
a single important sheet is
misplaced
LOSS OF
MONEY
AND TIME
Problem - 1
New Employee
In cases of emergency it is
difficult to search the
documents and drawings of
the projects already
completed by the earlier
employee.
Problem - 2

6. What is Document Management System
•A
 
Document Management System 
(DMS) is a  set of computer programs which is used to
store, manage and track the
 electronic documents and electronic images
of paper based
documents captured through the use of a document scanner.
•A Document Management System is a holistic system which is designed from the ground up
to assist the entire organization by managing the creation of data, storage, retrieval and expiry of
information stored as documents.
•A Document management system allows full integration of all files in a related project and
acts as a single platform that manages the documents involved, providing the tools needed for
electronic storage, sharing and retrieval of all documentation and paperwork.

7. v2docs -DMS
•v2docs is our Complete Document and Content Management Application Software in two
variants as –
1) PCM-Personal Content Management and
2) ECM-Enterprise Content Management
It facilitates document management in organizations across all the verticals in handling any form
and type of physical document and converting it into electronic format.
•It provides electronic document management solution for enterprise use as well as personal use.
•With v2docs all your documents are saved as valuable information for a life time.
•Join Hands with us to make the environment “Green” by eliminating the use of paper.

8. v2docs- DMS for Construction Industry
cDMS
In Construction Industry
Indexing/
Searching
Share
Version
Control
Supports
Multiple
File types
Security
Alerts /
Notification
Archiving
Back-up
A Construction Company
offering Project Management
services can reduce its manual
data entry by 85% by using
Document Management
Systems.
By implementing Document
Management Systems a
Construction company can save
up 50 staff days per year by
eliminating paper based
systems

9. Importance of v2docs - DMS
in Construction Industry
v2docs - DMS
A Shared Platform


M
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D
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c
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Sharing Workflows
Docum
ents ,
Drawings,
Blue prints, receipts
and Conversations
stored

Decision making is simpler and
time saving as the project team
members can access data from
home, office in any country and
track the changes done in a
secured online platform.

10. Benefits of using v2docs - DMS for construction
Industry
Green Factor
Scan and Store
Huge sheets of drawings
Enhances Coordination within Departments
Saves precious time, money and space
Confidential information remains protected
• Adopt environment friendly paperless process.
• Save cost which involves, printing, ink and electricity
• Electronic database is created making the data available for users across the enterprise.
• Authorized out of office users can also access company related documents.
• Accountants can track revenue and expenses by pairing order forms
and bills from suppliers.

• Project Managers can share updated blueprints instantly with
on- site supervisors
• Files and drawings are recalled at a click of a mouse
• Notifies when and who modified the file contents,
viewed or marked
• Files are backed up regularly
•Reduces risk of losing vital information
in an event of fire or natural disaster

11. Highlights of our service
Data Systematically
classified chronologically
Physical records
cleaned
and Bar coded
Update activity
Status and track
it once a day
Direct control
over all records
User Friendly

12. THANK YOU