Inter Office memo.

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1. INTEROFFICE MEMORANDUM

2. What are Memorandums Memorandums are less formal and shorter than letter Used most often for communication within one organization The heading and overall tone make a Memorandum different from a business letter. All information is on single topic.

3. Memorandums By Definition A Memorandum is a document typically used for communication with in organization. Memorandums can be as formal as a business letter and to present a report.

4. Uses of Memorandum To give information to some one To issue an instruction To request for help To give suggestions

5. The layout 1) First write the world “Memorandum” (as a title in the middle on top of page.) 2) Include “To” (who should get the Memorandum?) 3) “From” (who sent the Memorandum?) 4) Subject (what is the Memorandum about?) 5) Date

6. 5-PARTS OF A Memorandum To: From: Sub: Date:

7. PART 1 To: Mr. XYZ , Supervisor From: Sub: Date:

8. PART 2 To: From: ABC , Bookkeeper DM Sub: Date:

9. PART 3 To: From: Sub: Retirement Party Date:

10. PART 4 To: From: Sub: Date: March 24, 2015

11. PART 5 To: Mr. XYZ, Supervisor From: ABC , Bookkeeper DM Sub: Retirement Party Date: March 24, 2015 My brother and I will be able to attend Mr. Khan’s retirement party on March 28. We will bring potato salad.

12. General template of Memorandum Memorandum TO: _____________________________________________ FROM: __________________________________________ SUBJECT: _______________________________________ DATE: __________________________________________ _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

13. Writing an effective Memorandum Three stages in Memorandum writing: 1. Pre-planning: Why? What? Where? 2 . Writing : (Sequence ) order , Enclosures , Photocopies , etc 3 . Review : Edit for Clarity, check spelling & grammar

14. Some types of Memorandums Persuasive Memorandum Directive Memorandum Technical Memorandum

15. Persuasive Memorandum : In a persuasive Memorandum you must constantly keep your reader's feelings in mind. Consider how the person will react to what you are saying. What would convince him or her most readily? How much should you rely on logic, and how much should you appeal to emotion?

16. Directive Memorandum: A directive Memorandum states a policy or procedure you want the reader or co-worker to follow. The length of the Memorandum depends on how much space is required to properly explain the procedure.

17. Technical Memorandum : A technical Memorandum is a concise presentation of results, with a logical progression from the principles which are core to the analysis towards the conclusions that were drawn from the results.

18. HAPPY ENDING