Interface-management-for-complex-Projects.pptx

Interface-management-for-complex-Projects.pptx

1.   Interface Management Skills for complex projects Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore Saleh Kafami – SKTEC Consulting

2. Disclaimer: This presentation is based on my views and experiences and does not represent the view of any companies. 2 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

3. Presentation Content: Introduction Objective Risks associated with Modular Prefabrication Interface Management Skills Interface management Master Plan Communications Planning & Integrated project schedule A Risk Mitigation Method PPRR Conclusion 3 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

4. Objective The objective of this presentation is: Finding the role of Interface management methods as a Collaboration to: Minimize the RISKS associated with delivery of Complex Projects and Prefabrication and Modular Constructions 4 Collaboration : All people & parties who are involved in the delivery of a project are the drivers of a SAME BOAT with different responsibilities and tasks to get to the same destination with the best manner to achieve benefits; no matter which position they are. Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

5. 5 A Large Scale International Project Sub Projects, Modular Fabricated Packages and multi national collaboration is a NEED for Large Scale Projects Modular Fabrication ’ s Factors and selection Scope definition of each Modules Interfaces identification for each sub project Interface management for safe delivery Risk mitigation on interface management Interface management team and organization Planning and scheduling Communication and meeting Continuous progress monitoring & control Recovering Modular Pre-Fabricated Packages Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

6. Any mismatches in the project interfaces cause big delay on project delivery and excessive re-works. 6 What is a major cause of projects cost over run and schedule delay? Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

7. 7 Modular Pre-Fabricated Packages Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

8. 8 Modular Pre-Fabricated Packages Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

9. Interfaces Iceberg 9 Projects Interfaces Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

10. 10 A Project Model External Interfaces Internal Interfaces Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

11. 11 Interfaces in project phases Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore Iterfaces

12. Risks associated with Modular Pre-fabricated Packages Scope Schedule Cost Quality Technical and tactical Changes Mismatching interfaces Unfinished works Logistics and transportation Testing and commissioning 12 Interface management Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

13. Interface management is: Project Risk Mitigation 13 Risk Management Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

14. Project Stakeholders 14 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

15. Risk mitigation on Interface Management MAIN STEPS Developing Interface management Master Plan Communication Integrating the interface management and project scheduling 15 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

16. Interface management Master Plan (IMMP) IMMP is a master plan to Identify: The project Stakeholders The external & internal interfaces The interface owners The owners relations The actions / Scopes Technical change management method The action timing Major interface milestones 16 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

17. Project Interface Master plan (IMMP) 17 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

18. Project Interface Management Master plan Purposes Rules of engagement Gain Alignment Mitigate interface related risks 18 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

19. Interface master plan as a tool 19 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

20. IMMP as a Interface Management Tool Interface concept alignment Alignment methods 20 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

21. Project Interface Management Master plan Owners & Users IMP Owners Project interface manager (Main contributor) Project manager (supervising) Scope manager (contributing and assisting) Engineering Manager (assisting) Interface coordinators (input) IMP Users All parties involved 21 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

22. Interface management Organisation 22 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

23. Some tips about the IMMP IMP should be provided within base line project docs such as PEP, PMP … Interface management requirements shall be sufficiently defined in project contracts. IMP shall be prepared in early stage of the project detail engineering (a draft is good to be provided during FEED) 23 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

24. Communication How? What ? When? Whom? Right information in the right format and right time to the right people 24 To the right people Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

25. Communication Tools Information Exchange Forms Interface Point Form Interface Agreement Form 25 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

26. Communication Form Design 1- Work Flow 2. Tools 3. People 26 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

27. Schedule Integration 27 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

28. Schedule Contents Project Integrated Schedule Should include: High Risk Milestones External Interface Milestones The Critical Path based on interface Milestones Contractors Schedules Should include: External and internal interface milestones Critical path considering the high risk external interfaces 28 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

29. Integrated Schedule Solution A common Interface Management solution High Risk Interface Points The Interface Breakdown Structure (IBS) Integrate IBS into P6 Interdependency between interface points / agreement and other project activities Tracking Interface Progress (All Stakeholders) 29 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

30. Integrating interface schedule Integrated Schedule Impacts Project Integrated Schedule Reports 30 These reports should be provided by project planning team to be reviewed in project interface meeting Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

31. Project Integrated Schedule Reports Progress discrepancy report Project progress exception report Project schedule recovery report Critical path status Interfaces status Schedule floating status These reports should be provided by project planning team to be reviewed in project interface meetings 31

32. PPRR Risk management model 32 P revention Preparing a risk management plan P reparedness Conduction a business impact analysis R esponse Preparing an incident response plan R ecovery Developing a recovery plan Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

33. PPRR Risk management model 33 P:Take actions to reduce or eliminate the likelihood or effects of an incident P: Take steps before an incident to ensure effective response and recovery R: Contain, control or minimise the impacts of an incident R: Take steps to minimise disruption and recovery times Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

34. 34 Bow- Tie Method Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

35. Bow- Tie Method for Interface Risks 35 INTERFACE RISK MITIGATION PROJECT EFFECTS RECOVERY PROJECT Delay and High Cost Communication & Stakeholder Coordination Integrated Project Schedule Project Schedule Recovery Plan Interface Points Recovery Plan Project Resources Recovery Project Interface Master Plan Prevention Preparedness Recovery Response Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

36. Conclusions Modular Prefabrication is a proven alternative methodology to traditional construction method, delivered to the site complete with expected standards to suit the project’s requirements. Modules can be fully fitted out, including prefabricated structure, installed equipment, mechanical services, piping, electrical, instrumentation with all wiring, lighting, safety and control system 36 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

37. Conclusions EPC Projects, Modular Packaging and multi national collaboration is a NEED for Large Scale Projects. Depending on the projects nature each EPC project could be implemented in different place by a qualified proven skilled project team under an integrated project management system. Several EPC projects put a large scale project in jeopardy of mismatching and conflicts in result. Any Large scale Project needs a proper interface management Team 37 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

38. Conclusions All parties should be engaged in the interface management Master Interface Plan is a Tool to mitigate the Risks Proper Communication is a must for Risk mitigation An integrated Master schedule is an abstract What has to deliver When? 38 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

39. Questions? ? ? ? 39 Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore

40.   Interface Management Skills for complex projects Pre-Fabrication & Modular Construction ASIA Summit 2014 21-24 J a n Furama Riverfront, Singapore Saleh Kafami – SKTEC Consulting