Introduction to MS Office.pdf

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1. PRESENTED BY
DIVYA BANSAL
Research Scholar, PhD (Department of English)

2. OUTLINES
➢Introduction to MS-Office
➢ApplicationsofMS-Office
➢MS WORD –Introduction, Uses,
Layout and Elements
➢MS PowerPoint –Introduction, Uses,
Layout and Elements
➢MS Outlook –Introduction, Uses,
Layout
➢MS Excel –Introduction, Uses, Layout
and Elements.

3. MICROSOFTOFFICE
A package of softwares or a Suite of products developed by
MicrosoftCorporationthat includes
Word–text editor
Excel –spreadsheet
PowerPoint–presentations
Outlook–E-mail
Access–database
Publisher–brochures,calendars,postcards,etc.
ThecurrentversionisMicrosoftOffice2019whichwasreleased
onSeptember24,2018.SucceedingOffice2016&Office365.

4. USEFULTOOLUSEDREGULERLY

5. MICROSOFTWORD

6. MicrosoftWordorMS-WORD(oftencalledWord) is a graphical
wordprocessingprogramthatuserscantypewith.It ismadeby
thecomputer companyMicrosoft.
Wordallowstheuserstotype text, insert graphicsandsave
documents. Similar tootherwordprocessors,it hashelpful
toolstomakedocuments.
Wordprocessortocreatedocuments
Provide templatesfordifferenttypes ofdocuments
Creating Webpages
Simpleformatting
Text:Font,size,colour,bold/italic/underline
Layout:Bullets, numbering, alignment
MICROSOFTWORD

7. USESOFMICROSOFTWORD
➢Wecancheck forgrammarand spelling errors.
➢Can create business documents having various graphics including
pictures, charts, and diagrams.
➢Can create letters and letterheads for personal and business
purpose.
➢Can design different documents such as resumes or invitation cards
etc.
➢Can create a range of correspondence from a simple office memo to
legal copies and reference documents
➢SendingLetters
➢NewsArticles
➢BlogPosts
➢HomeworkandAssignments
➢PublishingofBooks

8. MICROSOFTWORD

10. MICROSOFTPOWERPOINT

11. Softwaretomakepresentations
Provide templatesanddifferentdesigns
SamemenusasMicrosoftWord
PowerPointisacompletepresentationgraphics
package.Itgiveseverything,oneneedstoproduce a
professional-lookingpresentation.PowerPointoffers
wordprocessing,outlining,drawing,graphing,and
presentationmanagementtools-alldesignedto be
easytouseandlearn.
Uses of MICROSOFTPOWERPOINT

12. MICROSOFTPOWERPOINT

14. MICROSOFTOUTLOOK

15. MicrosoftOutlookisapersonalinformation
managerfromMicrosoft,availableasa partof
the MicrosoftOfficesuite.Althoughoftenused
mainlyasanemailapplication,italsoincludesa
calendar,taskmanager,contactmanager,note
taking,journal,andwebbrowsing.
MICROSOFTOUTLOOK

16. USESOFMICROSOFTOUTLOOK
Thistoolisusedtowritestandard&professional
emails
Tosortandkeeptrackofemails.
Organizeand retrieveinformationquickly.
Manageyourschedulebymaking appointments.
Outlookremindyouofclassmeetings,duesdates,
bills,oranythingelse youaskitto.
Inviteotherstoappointmentsyoumake.
Viewthe calendarsof otherOutlookusers.

17. MICROSOFTOUTLOOK

18. MICROSOFTEXCEL

19. MicrosoftExcelisaspreadsheetapplicationdevelopedby
MicrosoftforMicrosoftWindows, Mac OS X, and iOS. It
featurescalculation,graphingtools,pivot tables,anda
macroprogramminglanguagecalledVisualBasic for
Applications.
Alsoknownas&for,
Mathematicalsoftware
Spreadsheetstomakestatisticalcalculations
Formulaforcalculationsofdifferent
resultsinasetofdata
In&Outdata
Graphicalviewofstatistics
MICROSOFTEXCEL

20. USESOFMICROSOFTEXCEL
Buildgreatcharts
Usingpiecharts,graphsand clusteredcolumnsaddsmeaning
todata,whichotherwise may just exist as row after row of
numbers.Thesevisualisationscanadd extraemphasis to
businessreportsandpersuasivemarketingmaterial.
Useconditionalformatting
Excelusers canformattheir spreadsheetsusingdifferent
colours,boldsanditalics,todifferentiatebetweencolumns
and bringthemostimportantdatatothe fore

21. USESOFMICROSOFTEXCEL
Helpidentifytrends
Excelallowstrendlines to beextendedbeyondthe graph, to
offerpredictionsoffutureactivity-and such forecasts can help
businessesdeveloptheirfuturestrategy.
Bringdatatogether
Excelcan beusedtobringinformationfromvariousfiles and
documentstogether,sothatitexists in a single location. As well
asrawdata andinformation from other spreadsheets, it is
possible toimporttextand images.Otherobjectscan be added
using theInsert tab,oradditionalspreadsheetscanbeaddedto
thefile.

22. MICROSOFTEXCEL