Introduction to Project Management.pdf

These slides give a very basic introduction about project management. You will find here about the definition of project, Types , Project Life cycle etc.
Will be very helpful to the engineering students for the subject Project Management.

1. INTRODUCTION TO
PROJECT
MANAGEMENT
Prepared By
GOURHARI BISWAS

2. What is Project ?

3. WHAT IS PROJECT MANAGEMENT ?

4. Thepurposeofprojectmanagementistoplan,manage,
andcompleteaspecificsetofdeliverables.
Projectmanagementhelpsteamsorganize,track,and
executeworkwithinaproject.
ManagementThinkofaprojectasacollectionoftasksto
accomplishaspecificgoal.
Projectmanagementcanhelpyourteamplan,manage,
andexecuteyourworkinordertomeetyourproject’s
requirementsontime.
Withaprojectmanagementtool,Projectmanagement
teamcanorganizeallofthedetailsofyourworkinone
place,sharefeedbackandprogress,and,ultimately,
collaboratemoreeffectively.

5. EXAMPLES OF PROJECT

6. Types of Project Management

7. Every Project is different. Projects can be
classified on several different points. The
classification of projects in project
management varies according to a number
of different factors such as complexity,
source of capital, its content, those involved
and its purpose. Projects can be classified
on the following factors.

8. According to complexity:
•Easy:
Complicated:

9. According to source of capital:
•Public:
Private:
Mixed:

10. According to project content:

11. According to those involved:
•Departmental:Whenacertaindepartmentor
areaofanorganisationisinvolved.
•Internal:Whenawholecompanyitselfis
involvedintheproject'sdevelopment.
•Matriarchal:Whenthereisacombinationof
departmentsinvolved.
• External:Whenacompanyoutsources
externalprojectmanagerorteamstoexecute
theproject.Thisiscommon indigital
transformations,processimprovementsand
strategychanges,forexample.

12. According to its objective:
•Production:Oriented at the production of a
product or service taking into consideration a
certain determined objective.
•Social:Oriented at the improvement of the
quality of life of people.
•Educational:Oriented at the education of
others.
•Community:Oriented at people too, however
with their involvement.
•Research:Oriented at innovation and the
gaining of knowledge.

13. Importance of Project Management
•Goals and objectives can be achieved in any setting,
they are better and more efficiently achieved within a
project management structure.
•organizations, especially the large ones, are adopting
project management for the more routine operational
tasks to accomplish them more efficiently and deliver
higher value.
•It helps in increasing the chances of achieving optimal
results for pre-set objectives.
•It enables project managers and other stakeholders to
analyze the importance of any particular project for an
organization and utilize business resources appropriately.
•Project management helps set the scope, budget, and
process of a project accurately.

14. Characteristics of a Project
•Projects are Bound by Time
•Projects are Purposeful
•Projects Progress Through a Life Cycle to
Accomplish Goals
•Projects are Unique
•Projects are Channels Used to Venture Into
the Unfamiliar
•Projects Require Cross-Departmental
Collaboration
•A Project is a Single Entity

15. What isProject Life Cycle?

16. The Project Life Cycle
Aprojectprocessisdividedintofivemainphases,
collectivelyknownastheprojectlifecycle,for
effectiveexecutionandmonitoring.
•Eachprojectphaseisgoal-orientedandwillinclude:
•Alistofactivitiesthatneedtobeaccomplishedduring
thephase
•Detailsofteammembersandtheirroles
•Projectdeliverables
•Resourcesallocatedtothespecificphaseofthe
project
•Performancemonitoringguidelines

17. Phases of the Project Management Life
Cycle
•ProjectInitiationPhase
•ProjectPlanningPhase
•ProjectExecutionPhase
•MonitoringandControlling
Phase
•ClosingPhase

18. Key project management steps
involved in Initiation Phase
The main tasks to be performed in this phase are :

19. Key project management steps
involved in Planning Phase
The following documents are prepared during the
planning phase:
Scopestatement
Workbreakdownstructure(WBS)
Projectplan
Projectschedule
Changerequestmanagement
Communicationplan
Projectqualityplan
Acceptanceplan

20. Key project management steps
involved in Execution Phase
IdentifytheprojectteamandAssigntheteamthe
resources,sothattheprojectteamcanbeginworkin
theplannedmanner
Providenecessaryguidancetotheteamonhowtasks
shouldbecompleted
Monitorprogressoftheteam
Communicatewiththestakeholdersonaregular
basistoensurethattheprojectdeliverablesare
acceptable

21. Key project management steps involved in
Monitoring and Controlling Phase
Key project management steps involved in the Monitoring
and Control phase:
Trackingtheprogressofvariousprojecttasks
Measurebudget,timelineandqualityperformanceoftheproject
Reviewdeliverablesandtracktheefforttoseeiftheymeetthe
definedacceptancecriteria
Conductuserreviewsandcollectfeedback,andtakeanycorrective
actionsneeded
Trackallchangestotheprojectscope(whetherfromteammembers
orthestakeholders)andreportontheirimpacttoprojectgoals.
Monitoroverallprojectperformance,includingallprojectplan
changes,andensurethatallstakeholdersandtheprojectteamare
onthesamepageabouttheprojectstatusanditsexpected
outcomes.

22. Key project management steps
involved in Closing Phase
Theprojectisclosedafterithasachieveditsgoals
andtheproductisreadyforreleaseanddeliveryto
theclient.Thislastphaseisalsoknownasthe
follow-upphase,wheretheprojectmanagerand
theteamscometogethertodiscusstheproject
eventsandinsightsinaclosingmeeting.Theywill
recaptheentirelifecycletodrawlessonsand
takeawaysfromit,identifystrengthsand
opportunitiesforimprovement,anddocument
themalongsideotherprojectdataforfuture
reference.

23. Project management steps for the
closure phase
Analyzingprojectperformance:Determinewhethertheproject's
goalsweremet(taskscompleted,ontimeandonbudget)andthe
initialproblemsolvedusingapreparedchecklist.
Analyzingteamperformance:Evaluatehowteammembers
performed,includingwhethertheymettheirgoalsalongwith
timelinessandqualityofwork
Documentingprojectclosure:Makesurethatallaspectsofthe
projectarecompletedwithnolooseendsremainingandproviding
reportstokeystakeholders
Conductingpost-implementationreviews:Conductafinalanalysisof
theproject,takingintoaccountlessonslearnedforsimilarprojectsin
thefuture
Accountingforusedandunusedbudget:Allocateremaining
resourcesforfutureprojects

24. What is Cost-Benefit Analysis in Project
Management?
Acost-benefitanalysis(CBA)istheprocessby
whichanevaluationisdonetocheckthecostsof
anundertakingversusitsbenefits.UsingtheCBA,
allpossibleexpensesandbenefitsofthe
undertakingarelistedthenthefollowingvaluesare
calculatedtoascertainitsviability.
•

25. ROLE OF A PROJECT MANAGER
Aprojectmanagerisapersonwhohasthe
overallresponsibilityforthesuccessfulinitiation,
planning,design,execution,monitoring,
controllingandclosureofaproject.
Aprojectmanagerisapersonwhois
responsibleformakingdecisions,bothlargeand
small.Theprojectmanagershouldmakesure
theycontrolriskandminimizeuncertainty.Every
decisiontheprojectmanagermakesmust
directlybenefittheirproject.

26. The role of the project manager encompasses
many activities including:
•Planning and Defining Scope
•Activity Planning and Sequencing
•Resource Planning
•Developing Schedules
•Time Estimating
•Cost Estimating
•Developing a Budget
•Documentation
•Creating Charts and Schedules
•Risk Analysis
•Managing Risks and Issues
•Monitoring and Reporting Progress
•Team Leadership
•Strategic Influencing
•Business Partnering
•Working with Vendors
•Scalability, Interoperability and Portability Analysis
•Controlling Quality
•Benefits Realisation

27. WISH YOU ALL A
VERY BRIGHT
FUTURE