Introduction to Word Processing and Microsoft Word

Introduction to Word Processing

1. Slide 1 C.Markides ASAW105: Social Work Skills Lab 05/03/2025
ASAW105
Social Work Skills Lab
Lecture 4
ΕπεξεργασίαΚειμένου

2. Slide 2 C.Markides ASAW105: Social Work Skills Lab 05/03/2025
Objectives
•Word Processing Environment
•Creating, editing and saving Documents
•Inserting, selecting, editing, copying, moving
and deleting data.
•Search and replace data.
•Text formatting.
•Paragraph formatting.
•Document formatting.

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Objectives
•Creating, editing, formatting and deleting
Tables.
•Pictures, images and charts.

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Word 2010 Screen

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Tool Tips
•Move the mouse pointer on each icon and
a tool tip appears explaining the function of
each.

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Command Organisation

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Command Organisation

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File Tab

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Ribbon Tabs

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Minimizing Ribbons
•On certain computer monitors you may find that the Ribbon occupies
a large proportion of the screen are. You can reduce the size of the
Ribbon by clicking on the Minimize the Ribbon control (located
towards the top-right of your screen):

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Switching between tabs
using the mouse wheel
•Move the mouse pointer over the ribbon
which contains the tabs (displayed across
the top of your Microsoft Word document).
•Move the mouse wheel in one direction
and then in the opposite direction.
•You should find that you scroll through the
various tabs.

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Home Tab
Styles:

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Fonts Dialog Box

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Saving Documents
•To save your file, click on the Save icon (towards the top-
left of your screen).
•This will display the Save As dialog box as illustrated.

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Closing Documents
•Click on the File button and select the
Close command.

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Opening Documents
•Click on the File button and select the
Open command. OR Ctrl+O

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Save As
•The Save As command allows saving a file
with a different name or saving a file by
replacing an existing one.
•When replacing an existing file, Word will
provide a warning before saving.

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Create New Document
•Microsoft Word is displayed on your screen you
can create a new document by pressing Ctrl+N.
•This document will use the default Microsoft
Word template and be displayed on your screen.
•Try this now.
•Once the empty document is displayed, type in
your name and save the document using the file
name My New Document.
•Close the document

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Alt Key Help
•Press the Alt key and you will see numbers and
letters displayed over icons, tabs or commands,
towards the top of your screen.
•If you type in a number or letter you will activate
a command.

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Closing Word
OR Alt+F4

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Saving in Different Formats

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Saving in Different Formats

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Installing Word Converter in
Older versions of Word
•Microsoft has created a tool that allows
Word 2003 to open Word 2007/2010
document.
•http://www.microsoft.com/download/en/det
ails.aspx?displaylang=en&id=3

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Word 2010 Templates

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Sample Templates

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Sample Templates
•Select Executive Newsletter
•Then click on the Create button.

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Switching Between Views
•Click on the View tab and look at the options within the
Document Views section.

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Selecting Text
•Click once in the middle of a word within
your document. Press the Shift key down
(and hold it down). Press the Left arrow key
or Right arrow key once. Then let go of the
Shift key. As you can see you have just
selected a character.
•Selecting a word is even easier. Double click
on any word within the document.

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Selecting Text
•Selecting text to the beginning of a line. To
do this click within any line of text. While
keeping the Shift key pressed, press the
Home key. Release the Shift key.
•Selecting text to the end of a line. To do this
click within any line of text. While keeping
the Shift key pressed, press the End key.
Release the Shift key

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Selecting Text
•Selecting a paragraph. To do this triple click
within a paragraph.
•Selecting the entire document. To do this
press Ctrl+A.

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Inserting, Deleting, Undo and Redo
•Inserting text, by simply
typing characters.
•A new line is created
either by pressing Enter
or when the sentence
does not fit into one line.
•Click on the Undo icon
and undo or Ctrl+Z.
•Click on the Redo icon
and repeat the same
procedure as before or
Ctrl+Y.

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Insert and Overtype Mode
•By default when you are editing a document the
new text is inserted within the existing text. In
overtype mode new text will overwrite existing
text; if you are not paying attention you can lose
data.
•In older versions of Microsoft Word pressing the
INS (or Insert) key would enable overtype mode
typing. This had the effect of typing in a new word
between existing words and overwriting the
existing text. The good news is that pressing the
Insert key when using this version of Microsoft
Word has no effect.

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Copy-Paste and Cut-Paste
•Select text, then to copy-paste, Ctrl+C
(copy), move the insertion point to the
desired position in the text and press
Ctrl+V (paste).
•Select text, then to cut-paste, Ctrl+X (cut),
move the insertion point to the desired
position in the text and press Ctrl+V
(paste).

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Clipboard

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Font Types
•Open a document called Text formatting.
•By default Microsoft Word 2010 uses a font
called Calibri.
•Make sure that the Home tab is displayed

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Fonts