Introduction to word processing in detal

Introduction to word processing

1. 1
Word Processing
Word Processing

2. 2


What all the different parts mean
Title BarShows the name of your document, followed by Microsoft
Word. If you have not given it a name, Document 1 will
appear as the document name
Main menu
bar
This has options for you to choose from. Click on File and
the file menu will drop down
Standard
toolbar
Has a number of icons which can be clicked to give access to
frequently used commands
Formatting
toolbar
Has icons which let you change the way text looks, for
example bold, centre, underline etc
Main
window
Is the area of the screen in which you type
Status barShows what page you are on and how many pages are in the
document
Word Processing

3. 3
Introduction to Word Processing
Welcome to Word Processing. This module will give you the skills you need to
create and edit documents. Some examples are shown below.

Title bar
Main menu bar
Formatting toolbar
Standard toolbar
Task Pane
Ruler
Status Bar
Word Processing

4. 4
Bold Italics Underline Highlighting Coloured Text.
Formatting Text
Once you have entered text, you can change the appearance to add emphasis . Lets look at the
different ways of formatting text:
•If you look at the formatting
bar, you will see the current
style, font and size
•Click on the down arrows in
each of the boxes and select
your choice
Style box
•To change the style, click in
the Style box and select the
style required
•To change the font, click in
the Font name box
•To change the size, click in
the Font size box
Font name
Font size
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5. 5
Alignment
•You can centre and make
headings bold by selecting text
and clicking on the icons
•Notice how when an icon is
selected it looks pressed in – in
Word 2003 the background
changes to orange
•Select the text you want to copy
•Click the copy icon once
•Move the insertion point to
where you want the copy of the
text to appear
•Click the paste icon
Word Processing

6. 6
Tabs
Practice using your tab key to line up text to
produce something similar to the example on the
right.
Tabs Help To
Line Up Text
And Create Neat
Columns Of Text
Or Numbers The End
•If you look at the ruler at the top
of your document, you will see
default tabs stops, placed every
1.27 cm (½”)
•If you can’t see the ruler from
the View menu select Ruler
•Rather than using the spacebar
to line up text
in columns, press the
Tab key
•This will line up the insertion
point with the next tab stop
Left margin Ruler Right margin
Default tab stops
Word Processing

7. 7
Bullets
•Method 1
–Click on the Bullet icon
–Type in your text
–Every time you press
Enter a new bullet will
appear
–Press Enter after the last
bulleted item and click the
Bullet icon again to switch
it off
•Method 2
–Type in your list
–Highlight the list
–Click the Bullet icon once
–Bullets will appear at the
beginning of each
highlighted line!
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8. 8
Cut, Copy & Paste
•Select the text that you want to
move
•Click the Cut icon once
•Move the insertion point to where
you want the text to be moved to
•Click the Paste icon
•Select the text you want to copy
•Click the copy icon once
•Move the insertion point to where you
want the copy of the text to appear
•Click the paste icon
NB; if moving a block of text, check to make sure the spacing between paragraphs is consistent!
Word Processing

9. 9
Headers & Footers
•Open the View menu and
select Header and Footer
•The Header and Footer
toolbar appears:
•The cursor will be positioned
in the header area
•To move to the Footer area,
click on the Switch between
Header and Footer button
•You can type in text
•To insert a page number click
on the page number icon
•You can line up text using the
default tabs or set your own
•Click on Close to go back to
your document
Insert file
location etc
Insert page
number
Insert Date Switch between
Header and Footer
Word Processing

10. 10
Inserting Clip Art
•From the Insert menu, select
Picture then ClipArt
•A ClipArt pane appears
•Type in a keyword then
click Go
•Thumbnails of pictures will
appear
•Click on one you like – it will be
inserted into your document
•You can manipulate clipart the
same way as pictures
Word Processing

11. 11
…Resizing Clip Art
Re-sizing Clip Art
 
•When you select a clip and
it is inserted onto the page
it will often appear much
larger than you require.
Sizing handles appear at
the corners and along the
edges of the clip.
• You can resize it by
clicking and dragging its
sizing handles.
• To keep the image in
proportion drag and resize
using the corner handles.
Word Processing

12. 12
Page Layouts (Orientation)
•To change the page size
open the File menu and
select Page Setup
•Click on the Paper tab
•Select the paper size
required
•To change to landscape,
click on the Margins tab and
select Landscape
Word Processing

13. 13
Spell Check
•Click on the Spellchecker
icon or press the F7 key
•Word will scan your
document - as soon as it
finds a word it does not
recognise, the following
dialogue box appears
•Click on Change or Ignore
as appropriate
•You can also right click on a
word and a shortcut menu
will appear – if the correct
word appears, select it
Word Processing

14. 14
Proof Read
•You should always
proofread your work
•The spellchecker will not tell
you if you have used the
incorrect version of a word
(eg their instead of there or
form instead of from)
•It will not tell you if you have
missed out any text
•You should also check layout
and presentation
Word Processing

15. 15
Preview a Document
• This is an example of a
document being previewed.
• To close the preview,
click on close on the Print
Preview Toolbar
Word Processing

16. 16
Print a Document
•Having proof read and
previewed your
document, you can
now print it by going to
the Print on the File
menu.
•Alternatively, you can
click on the Print Icon
on the Standard
Toolbar
By selecting the
option you want,
you can print all
the pages in the
document, the
current page you
see on screen or
certain pages
only
You can change
the number of
copies you want
to print out by
entering the
amount in the
box
Then click on OK
Word Processing